Staffing Coordinator

Exalt Health Rehabilitation Hospital Sarasota, LLC; Florida; On-site; USD 55,000 - 75,000; Full time

Job summary

Exalt Health Rehabilitation Hospital Sarasota, LLC seeks a Nurse Staffing Coordinator to optimize staffing and ensure safe patient care in an inpatient rehabilitation setting. You will schedule, adjust in real time, and coordinate with nursing units to maintain operational flow.

You will analyze overtime, agency usage, and census trends, providing timely updates to leadership. Strong communication and attention to acuity are essential in this role.

Qualifications

• Current, unencumbered vocational nursing license in the practicing state.
• Current BLS certification required.
• ACLS certification a plus.
• Experience with staffing in an inpatient rehabilitation hospital.
• Familiarity with patient classification/acuity systems.

Responsibilities

• Develop and maintain daily, weekly, and monthly nursing schedules.
• Coordinate with internal staff and utilize agency resources as needed.
• Respond promptly to call-ins and absences to ensure coverage across shifts.
• Track and approve time off requests in accordance with policies.
• Generate staffing metrics and provide reports to leadership.
• Communicate schedule changes and overtime requirements clearly to staff.

Skills

Scheduling

Staffing planning

Communication

Time management

Attention to detail

English proficiency

Team coordination

Education

Experience with staffing in inpatient rehab hospital

Familiarity with acuity/patient classification systems

Tools

Outlook

Word

Excel

PowerPoint

Job description

Description

Exalt Health, an acute rehabilitation hospital, provides an intensive rehabilitation program, and admitted patients must be able to tolerate three hours of intense rehabilitation services per day. Focused on caring for patients with complex rehabilitative needs such as stroke, spinal cord injury, brain injury, head trauma, medically debilitation conditions, neurological disorders, cardio-pulmonary amputations, orthopedic injuries, and multiple major traumas.

Position Summary

The Nurse Staffing Coordinator plays a crucial role in ensuring optimal staffing levels and smooth operational flow within our inpatient rehabilitation hospital. This role involves proactive scheduling, real-time staffing adjustments, and effective communication with nursing units to maintain safe and effective patient care.

Essential Duties and Responsibilities

Staffing Management

• Develop and maintain daily, weekly, and monthly nursing schedules, ensuring alignment with patient census, acuity, and established staffing ratios.


• Proactively anticipate staffing needs, coordinate with internal staff, and utilize agency or per diem resources as needed.


• Respond promptly to call-ins, unexpected absences, and fluctuations in patient census to ensure adequate coverage across all shifts.


• Track and approve time off requests (vacation, sick leave, etc.), ensuring compliance with policies and minimizing scheduling conflicts.

Communication and Coordination

• Collaborate closely with nursing units to identify staffing needs, discuss patient acuity levels, and address emerging concerns.


• Build strong relationships with nursing agency representatives to streamline the utilization of external resources.


• Maintain clear and timely communication with nursing staff regarding schedule changes, open shifts, and mandatory overtime requirements.

Data Management and Reporting

• Utilize staffing software to input schedules, track attendance, and manage personnel data with accuracy.


• Generate and analyze staffing metrics (e.g., overtime usage, agency utilization, vacancy rates) to identify trends and support decision-making.


• Provide regular reports to the Director of Nursing or Nursing Supervisor on staffing status and relevant trends.

Requirements

Licenses or Certifications

• Current, unencumbered license to practice vocational nursing in the state where currently practicing.


• Current BLS via the American Heart Association or American Red Cross required.


• Current ACLS certification via the American Heart Association or American Red Cross a plus.

Education, Training, and Experience

• Experience with staffing in an inpatient rehabilitation hospital setting.


• Familiarity with patient classification/acuity systems.

Skills and Abilities, Proficiency and Productivity Standards

• Organizes and prioritizes tasks and projects, accurately completing job responsibilities within the specified time constraints.


• Excellent attention to detail and accuracy.


• Analytical and problem-solving abilities.


• Ability to work under deadlines and handle multiple tasks.


• Speaks and communicates English effectively in verbal and written format; writes legibly.


• Reading and comprehension at the level necessary to perform job duties appropriately.


• Works cooperatively with co-workers and other hospital employees.


• Functions proficiently in a Microsoft Windows environment (Outlook, Word, Excel, PowerPoint)

Exalt Health is an equal opportunity employer, drug‑free workplace, and complies with ADA regulations as applicable.