Staffing Coordinator

Exalt Health Rehabilitation Hospital Sarasota, LLC; Venice (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

Exalt Health Rehabilitation Hospital Sarasota, LLC in Venice, FL seeks a Nurse Staffing Coordinator to manage daily staffing for our inpatient rehabilitation unit. This role involves proactive scheduling, real-time adjustments, and strong communication with nursing units to ensure safe patient care.

Requirements include an active vocational nursing license, BLS, and experience with staffing in inpatient rehab. Proficiency with scheduling software and MS Office is expected; ACLS is a plus.

Qualifications

• Active vocational nursing license in the state of practice.
• BLS certification required; ACLS preferred but not mandatory.
• Experience with staffing in inpatient hospital settings.

Responsibilities

• Develop and maintain daily, weekly, and monthly nursing schedules aligned with census and acuity.
• Coordinate with nursing units to identify staffing needs and address concerns.
• Respond to call-ins, absences, and census fluctuations to ensure adequate coverage.
• Track time off requests and maintain policy-compliant schedules.
• Collaborate with agency or per diem resources as needed.
• Maintain staffing data using scheduling software and generate reports.
• Provide regular status updates to Nursing leadership on staffing metrics.

Skills

Task organization

Attention to detail

Analytical thinking

Deadline-driven

English communication

Education

Vocational nursing license (state)

BLS certification

ACLS certification (plus)

Tools

Outlook

Word

Excel

PowerPoint

Job description

Description

Exalt Health, an acute rehabilitation hospital, provides an intensive rehabilitation program, and admitted patients must be able to tolerate three hours of intense rehabilitation services per day. Focused on caring for patients with complex rehabilitative needs such as stroke, spinal cord injury, brain injury, head trauma, medically debilitation conditions, neurological disorders, cardio-pulmonary amputations, orthopedic injuries, and multiple major traumas.

Position Summary

The Nurse Staffing Coordinator plays a crucial role in ensuring optimal staffing levels and smooth operational flow within our inpatient rehabilitation hospital. This role involves proactive scheduling, real-time staffing adjustments, and effective communication with nursing units to maintain safe and effective patient care.

Essential Duties and Responsibilities

Staffing Management:

• Develop and maintain daily, weekly, and monthly nursing schedules, ensuring alignment with patient census, acuity, and established staffing ratios.
• Proactively anticipate staffing needs, coordinate with internal staff, and utilize agency or per diem resources as needed.
• Respond promptly to call-ins, unexpected absences, and fluctuations in patient census to ensure adequate coverage across all shifts.
• Track and approve time off requests (vacation, sick leave, etc.), ensuring compliance with policies and minimizing scheduling conflicts.

Communication and Coordination:

• Collaborate closely with nursing units to identify staffing needs, discuss patient acuity levels, and address emerging concerns.
• Build strong relationships with nursing agency representatives to streamline the utilization of external resources.
• Maintain clear and timely communication with nursing staff regarding schedule changes, open shifts, and mandatory overtime requirements.

Data Management and Reporting:

• Utilize staffing software to input schedules, track attendance, and manage personnel data with accuracy.
• Generate and analyze staffing metrics (e.g., overtime usage, agency utilization, vacancy rates) to identify trends and support decision-making.
• Provide regular reports to the Director of Nursing or Nursing Supervisor on staffing status and relevant trends.

Requirements

Licenses or Certifications

• Current, unencumbered license to practice vocational nursing in the state where currently practicing.
• Current BLS via the American Heart Association or American Red Cross required.
• Current ACLS certification via the American Heart Association or American Red Cross a plus.

Education, Training, and Experience

• Experience with staffing in an inpatient rehabilitation hospital setting.
• Familiarity with patient classification/acuity systems.

Skills and Abilities, Proficiency and Productivity Standards

• Organizes and prioritizes tasks and projects, accurately completing job responsibilities within the specified time constraints.
• Excellent attention to detail and accuracy.
• Analytical and problem-solving abilities.
• Ability to work under deadlines and handle multiple tasks.
• Speaks and communicates English effectively in verbal and written format; writes legibly.
• Reading and comprehension at the level necessary to perform job duties appropriately.
• Works cooperatively with co-workers and other hospital employees
• Functions proficiently in a Microsoft Windows environment (Outlook, Word, Excel, PowerPoint)

Exalt Health is an equal opportunity employer, drug-free workplace, and complies with ADA regulations as applicable.