Staffing Coordinator

Grace Healthcare Services; Edison (NJ); On-site; USD 42,000 - 56,000; Full time

Job summary

Grace Healthcare Services is seeking a Staffing Coordinator to develop and maintain daily schedules for Home Health Aides and Continuous Care nurses based on census and patient needs.

The role involves coordinating with RN Case Managers, optimizing schedules to maximize regular hours, and minimizing reliance on outside agencies. Strong communication, multitasking, and proficiency in Word/Excel are essential.

Qualifications

• High School graduate or equivalent.
• Three years related work experience.
• Ability to communicate effectively.
• Excellent telephone and customer service skills.
• Able to multitask efficiently.
• Proficient in Word and Excel.

Responsibilities

• Develop, distribute and maintain daily schedules for Home Health Aides and Continuous Care staff.
• Consult with Grace Healthcare Services RN Case Managers on patient needs to determine optimum aide placement.
• Create schedules that maximize regular work hours and minimize outside agency usage.
• Review daily device log and report discrepancies.
• Submit weekend and Monday schedules to On Call/Triage for approval.
• Assist with Aides New Hire Orientation and review proposed schedules with new hires.
• Participate in quarterly Aide In-Service meetings and Team meetings.
• Shadow representatives in the field as needed.

Skills

Communication

Customer service

Multitasking

Telephone skills

Education

High School diploma or equivalent

Tools

Brightree

Allscripts

Excel

Word

Job description

It is our belief that the delivery of hospice care can be taken to a new level of excellence by those who understand the privilege of what it means to serve the terminally ill. Grace Healthcare Services was founded by a group of hospice professionals who value that opportunity and privilege. We are dedicated to advancing the quality of hospice care in the communities that we serve. Our promise is to utilize the inherent expertise of our staff to educate consumers and serve patients and families with the highest level of dignity and grace.

PURPOSE: The Staffing Coordinator develops and maintains the schedules of the Home Health Aides and Continuous Care nurses in accordance with census and patient need. The person in this position will also coordinate overall activity and initiate counseling when appropriate.

Job Description: Develop, distribute and maintain daily schedules for all Aides and Continuous Care Staff in accordance with patient census, record all schedules in Brightree, Allscripts and on the Census Excel Workbook.

Consult with Grace Healthcare Services (GHS) RN Case Managers on patient needs to determine optimum aide placement.

Develop schedules that maximize regular work schedule hours and minimize outside agency usage.

Review daily device log, report any discrepancies to Tablet Support.

Submit to On Call/Triage the weekend and Monday schedules to Team.

Obtain Staffing Manager's written approval for all staffing requests that are outside general scope.

Assist with Aides New Hire Orientation, meet new hires to review proposing schedules.

Participate in quarterly Aide In-Service meetings, Team meetings and shadow reps in the field.

Qualifications:

High School graduate or equivalent.

Three years related work experience.

Ability to communicate effectively.

Excellent telephone and customer service skills.

Able to multitask efficiently.

Proficient in Word and Excel.