Staffing Coordinator

Holy Family Senior Living, Inc.; Bethlehem (Northampton County); On-site; USD 45,000 - 55,000; Full time

Job summary

Holy Family Senior Living in Bethlehem, PA is seeking a Staffing Coordinator to manage nursing staff schedules, time-off requests, and coverage across shifts. This full-time daytime role supports nursing leadership and ensures licensing and training requirements are met.

This position does not include weekends and offers a pay rate up to $50,000 per year, based on experience. The role emphasizes compassionate, family-centered care within a supportive team.

Qualifications

• High school diploma or GED required.
• Minimum one year of healthcare scheduling experience.
• Experience with electronic scheduling software highly preferred.
• Proficiency with computer applications, Microsoft Excel, and the ability to quickly learn new software.
• Strong customer service, telephone etiquette, and verbal and written English communication skills.
• Ability to lift and carry moderately heavy items; bend, stoop, kneel, reach, stand, walk, push/pull carts, and climb stairs.

Responsibilities

• Develop, maintain, and adjust nursing staff schedules to ensure staffing levels and coverage.
• Coordinate time-off requests, fill shifts, and manage overtime and incentives with nursing leadership.
• Monitor attendance, timekeeping, and scheduling compliance; report trends to leadership and HR.
• Maintain staffing records, daily sheets, classifications, and payroll approvals; ensure licensing and training requirements are met.
• Coordinate orientation and training for new nursing staff; liaise with shifts and staffing agencies for coverage.
• Provide backup support to Central Supply, including inventory and daily operations.

Skills

Scheduling software

Healthcare scheduling

Excel

Customer service

English communication

Education

High school diploma or GED

Tools

Electronic scheduling software

Microsoft Excel

Job description

Staffing Coordinator

Full Time | Day Shift working 8 am - 4 pm | No Weekends!

Pay up to $50,000/year
based on experience

Holy Family Senior Living is seeking a compassionate and dependable Staffing Coordinator to join our team in Bethlehem, PA. At Holy Family, we care like family.

What You'll Do as a Staffing Coordinator:

• Develop, maintain, and adjust nursing staff schedules using electronic scheduling software to ensure appropriate staffing levels, budgeted hours, and consistent coverage across all shifts.


• Coordinate employee time-off requests, fill open shifts, and manage staffing adjustments, overtime, and approved incentive programs in collaboration with nursing leadership.


• Monitor employee attendance, tardiness, timekeeping, and scheduling compliance; identify concerns and communicate staffing trends to nursing leadership and Human Resources.


• Maintain accurate staffing records, daily staffing sheets, employee classifications, and payroll approvals while ensuring employees meet required licensing and training requirements.


• Coordinate orientation and training schedules for new nursing staff, support scheduling communication between shifts, and collaborate with leadership and staffing agencies when additional coverage is needed.


• Provide backup support to Central Supply, including supply distribution, inventory tracking, and coordination to ensure continuity of daily operations.

Staffing Coordinator Qualifications:

• High school diploma or GED required.


• Minimum one year of healthcare scheduling experience required; equivalent relevant experience may be considered.


• Experience with electronic scheduling software highly preferred.


• Proficiency with computer applications, Microsoft Excel, and the ability to quickly learn new software.


• Strong customer service, telephone etiquette, and verbal and written English communication skills.


• Ability to lift and carry moderately heavy items; bend, stoop, kneel, reach, stand, walk, push/pull carts, and climb stairs.

Why Holy Family Senior Living?

• Meaningful work that makes a difference in residents' lives every day


• A compassionate, family-centered workplace

About Holy Family Senior Living

Located on a beautiful 20-acre campus in Bethlehem, PA, Holy Family Senior Living has served older adults and their families since 1882. As a ministry of the Diocese of Allentown, we provide a continuum of services that includes independent living, personal care, respite care, short-term rehabilitation, skilled nursing, and long-term care.

Our home-like model of care honors each resident's sacred dignity and independence while supporting their physical, emotional, social, and spiritual well-being.

Catholic at Heart. Welcoming to All. Trusted Care Since 1882.

EEOC - We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.