Staffing Coordinator

MyMichigan Health; Alpena (MI); On-site; USD 25,000 - 33,000; Full time

Job summary

MyMichigan Health is seeking a Scheduling Coordinator to review and provide coverage for designated shifts and units, and to manage vacation slips, trade slips, and staffing changes in the scheduling system.

You will coordinate with department managers and staff, post and award open shifts, handle PTO requests under the collective agreement, and assist with payroll preparation and scheduling inquiries as needed.

Qualifications

• High School Diploma or GED required; an Associate's degree preferred.
• 1 year secretarial and medical experience preferred.
• PC proficiency, good organization and people skills required.

Responsibilities

• Provide staffing coverage for shifts and units based on guidelines.
• Process staffing changes into the scheduling computer and systems.
• Maintain and award union PTO requests per the CA.
• Edit and prepare nursing payroll for approval; post/open shifts for last-minute changes.
• Process PTO and trade slips in scheduling records.
• Communicate schedules and PTO questions to staff; support inquiries.
• Other duties as assigned.

Skills

Staff scheduling

Communication

Organizational skills

Teamwork

Education

High School Diploma or GED

Associate's degree preferred

Tools

Scheduling software

Microsoft Windows

Time & attendance system

Payroll processing

Job description

Summary

Review and provide coverage for designated shifts and units as needed, based on staffing guidelines. Process all vacation slips, trade slips, and staffing changes. Adjustments are recorded in the computer and on the master and daily schedules. Help maintain schedule changes inscheduling programby posting and awarding open shifts if necessary. Assist with scheduling program inquiries, , making Scheduling Rewards adjustments, and other additional duties as necessary.

Responsibilities

• (50%)* Provide staffing coverage for designated shifts and units as needed, based on acuity staffing guidelines. Allocates staff accoding to daily needs by using judgement on deploying and re-deploying staff. Make appropriate telephone calls on a regular basis.
• (30%)* Process actual staffing changes marked on the daily and master schedules to the computer, utilizing appropriate scheduling systems on a regular basis.
• Maintain and award all union employee PTO requests according to the Collective Bargaining Agreement.
• (20%)* Edits and prepares nursing staff payroll for approval. Help to post and award open shifts for last minute schedule changes for any department in scheduling software.
• Process PTO and trade slips in the computer and on master and daily schedule on an occasional basis.
• Communicates with employees regarding their schedules, questions regarding PTO benefits, union contract provisions, etc.
• Other duties as assigned.

Certifications and Licensures

None

Required Education

• Education: High School Diploma or GED
• Equivalent Experience: Associate's degree in secretarial services preferred.

Other Information

• Personal Computer proficiency and good organizational and people skills required.
• MyMichigan Health is a technology driven organization and employees need to demonstrate competency in Microsoft® Windows. An employee may be required to participate in further learning opportunities offered by MyMichigan Health.
• One year secretarial and medical experience preferred.
• Record and maintain attendance records for all nursing employees, coordinate with department managers, employees and union representatives to schedule the disciplinary meeting.
• Train new hires how to use the time & attendance system and scheduling system.

PHYSICAL/MENTAL REQUIREMENTS AND TYPICAL WORKING CONDITIONS

• Exposure to stressful situations, including those involving public contact, as well as, trauma, grief and death.
• Able to wear personal protective equipment that includes latex materials or appropriate substitute if required for your position.
• Is able to move freely about facility with or without an assisted device and must be able to perform the functions of the job as outlined in the job description.
• Overall vision and hearing is necessary with or without assisted device(s).
• Frequently required to sit/stand/walk for long periods of time. May require frequent postural changes such as stooping, kneeling or crouching.
• Some exposure to blood borne pathogens and other potentially infectious material. Must follow MyMichigan Health bloodborne pathogen and TB testing as required.
• Ability to handle multiple tasks, get along with others, work independently, regular and predictable attendance and ability to stay awake.
• Overall dexterity is required including handling, reaching, grasping, fingering and feeling. May require repetition of these movements on a regular to frequent basis.