Staffing Clerk UHW

Kaiser Permanente; Los Angeles (CA); On-site; USD 45,000 - 60,000; Full time

Job summary

A leading healthcare organization is seeking an Administrative Staffing Coordinator to provide support in scheduling, payroll, and staffing needs. This role involves coordinating department activities, resolving discrepancies, and maintaining records for licensed personnel. Ideal candidates will have strong coordination skills, attention to detail, and experience in administrative tasks.

Qualifications

• Experience in administrative support roles required.
• Ability to manage timecards and payroll adjustments.
• Familiarity with staffing scheduling processes.

Responsibilities

• Coordinates daily staffing needs and adjusts schedules.
• Computes and recaps hours worked on timecards.
• Maintains attendance records and handles payroll processing.

Skills

Coordination

Communication

Problem Solving

Attention to Detail

Education

High School Diploma or Equivalent

Job description

Job Summary:
Provides administrative staffing, scheduling and payroll support to department under general guidance and supervision of the department administrators.
Essential Responsibilities:

• Coordinates department/unit to include: daily staffing needs, making reassignments, calling replacement personnel, and canceling personnel according to established procedures.


• Computes and recaps hours worked on assigned timecards.


• Resolves discrepancies or problems by referring to master schedules or appropriate supervisor.


• Works closely with the Staffing Office to resolve variances in the Master Schedule.


• Recharges hours from one cost center to another.


• Responds to questions from employees regarding timecard computations; payroll deductions and paycheck discrepancies, or refers person to appropriate department for assistance.


• Completes payroll adjustment form indicating payroll error on employees paycheck and forwards to appropriate supervisor for approval.


• Types and adjusts weekly and monthly staffing schedule and documents all changes at time of occurrence.


• Gathers data and prepares routine reports, as requested by Supervisor; may prepare statistical reports for area.


• Assists in maintaining attendance records for all unit personnel, recording tardiness, sick leave, vacation, leaves of absence, overtime, etc.


• Forwards timecards and transmittal to payroll for processing; receives and distributes paychecks and new timecards upon receipt.


• Answers incoming telephone calls for office, answers routine inquiries regarding staffing procedures, refers other calls to supervisors.


• Maintains and monitors file on licenses/renewals for all licensed personnel.


• Notifies personnel of impending license expiration and follows up on late receipts of renewals.


• Files a variety of documents including memorandums, letters, and personnel transaction forms.


• Performs related duties, as assigned.


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  • Must be available to work Variable shifts depending on the needs of the Department.