Staffing Clerk UHW

AECOM; Los Angeles (CA); On-site; USD 35,000 - 50,000; Full time

Job summary

A leading company seeks a Staffing Clerk to provide administrative support, including staffing coordination and payroll processing. This on-call role in Woodland Hills, California, requires excellent organizational skills and a strong customer service focus. The ideal candidate will have a High School Diploma and the ability to work variable shifts based on departmental needs.

Qualifications

• High School Diploma or GED required.
• Experience in administrative and organizational skills.
• Ability to type 25 WPM.
• Experience with multitasking and customer service.

Responsibilities

• Coordinates daily staffing needs, making reassignments and calling in replacements.
• Handles payroll adjustments, answering inquiries about timecard discrepancies.
• Maintains attendance records and oversees the scheduling process.

Skills

Administrative skills

Organizational skills

Customer Service

Multitasking

Basic computer skills

Knowledge of medical terminology

Typing skills

Education

High School Diploma or GED

Job description

Job Summary:

Provides administrative staffing, scheduling and payroll support to department under general guidance and supervision of the department administrators.

Essential Responsibilities:

+ Coordinates department/unit to include: daily staffing needs, making reassignments, calling replacement personnel, and canceling personnel according to established procedures.

+ Computes and recaps hours worked on assigned timecards.

+ Resolves discrepancies or problems by referring to master schedules or appropriate supervisor.

+ Works closely with the Staffing Office to resolve variances in the Master Schedule.

+ Recharges hours from one cost center to another.

+ Responds to questions from employees regarding timecard computations; payroll deductions and paycheck discrepancies, or refers person to appropriate department for assistance.

+ Completes payroll adjustment form indicating payroll error on employees paycheck and forwards to appropriate supervisor for approval.

+ Types and adjusts weekly and monthly staffing schedule and documents all changes at time of occurrence.

+ Gathers data and prepares routine reports, as requested by Supervisor; may prepare statistical reports for area.

+ Assists in maintaining attendance records for all unit personnel, recording tardiness, sick leave, vacation, leaves of absence, overtime, etc.

+ Forwards timecards and transmittal to payroll for processing; receives and distributes paychecks and new timecards upon receipt.

+ Answers incoming telephone calls for office, answers routine inquiries regarding staffing procedures, refers other calls to supervisors.

+ Maintains and monitors file on licenses/renewals for all licensed personnel.

+ Notifies personnel of impending license expiration and follows up on late receipts of renewals.

+ Files a variety of documents including memorandums, letters, and personnel transaction forms.

+ Performs related duties, as assigned.

+ + Must be available to work Variable shifts depending on the needs of the Department.

Basic Qualifications:

Experience

+ N/A.

Education

+ High School Diploma or General Education Development (GED) required.

License, Certification, Registration

+ N/A

Additional Requirements:

+ Administrative and organizational skills such as scheduling, payroll, and report preparation required.

+ Typing skills: 25 words per minute.

+ Experience in Customer Service.

+ Experience with Multitasking.

+ Experience with courtesy in dealing with irate customers.

+ Working knowledge of basic computer skills required.

+ Knowledge of medical terminology.

+ Must be able to work in a Labor-Management Partnership environment.

Preferred Qualifications:

+ Word processing skills: 55 WPM preferred.

Notes:

+ This is an on-call position; days and hours may vary.

+ May work variable hours due to operational needs.

COMPANY: KAISER

TITLE: Staffing Clerk UHW

LOCATION: Woodland Hills, California

REQNUMBER: 1339601

External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran, or disability status.