Staff Training Coordinator

Evergreen Life Services; Dallas (TX); On-site; USD 38,000 - 56,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

401(k)

401(k) matching

Paid time off

Training & development

Dental insurance

Tuition assistance

Employee discounts

Wellness resources

Opportunity for advancement

Company parties

Job summary

Evergreen Life Services is seeking a Staff Training Coordinator I to ensure required training is conducted and documented, and to assist with administrative duties as needed.

The role involves scheduling trainers, conducting training when necessary, assisting with new employee orientation, and upholding safety, quality, and corporate guidelines while supporting division-level administrative tasks.

Qualifications

• High school diploma and at least one year of experience in administrative duties, including training.
• Basic knowledge of state and federal guidelines governing Evergreen programs.

Responsibilities

• Coordinate and schedule training courses and ensure documentation is complete.
• Assist with orientation for new employees.
• Adhere to safety, quality, and corporate policies in all activities.
• Assist with administrative duties across divisions (HR, Finance, etc.).
• Prepare and process required documents (insurance forms, payroll docs, etc.).
• Maintain confidentiality and accuracy of employee records.

Skills

Aptitude to learn new software

Education

High school diploma

Tools

Microsoft Windows

Microsoft Office

Google Workspace

Job description

Benefits:

• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development
• Vision insurance
• Wellness resources
• 401(k)
• 401(k) matching
• Company parties
• Dental insurance
• Employee discounts
• Tuition assistance

Evergreen Life Services is an equal opportunity employer. We consider applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital status, or any other legally protected status.

Title:

Staff Training Coordinator I

Reports To:

Executive Director

Classification:

Full-Time

FLSA Status:

Non-Exempt

JOB SUMMARY

This position is responsible for ensuring that required training is conducted and documented, and assistance is given with administrative duties as needed.

ESSENTIAL JOB FUNCTIONS

• Ensure that training courses, both Evergreen-specific and state-specific, are available, conducted, and documented in the appropriate manner.
• Schedule the appropriate trainers for all required training. Conduct training directly if needed.
• Assist with the orientation process for new employees.
• Abide by all policies, procedures, regulations, and guidelines for safety, quality assurance, and general corporate oversight.
• Assist with all administrative duties for the Division as required (i.e., Human Resources, Finance, etc.).
• Complete new hire packets (including all insurance forms), workers' compensation reports, vehicle accident reports, and unemployment claim information, and forward to Home Office for processing within a required time frame.
• Conduct reference checks of applicants.
• Explain company benefits to employees and, when necessary, seek additional clarification.
• Maintain employee files and ensure confidentiality.
• Verify and maintain all employee drivers’ licenses and auto insurance information.
• Complete all PCNs and required documentation for staff changes.
• Assist with the verification and correction of all payroll documents.

CORE COMPETENCIES

• Acting Strategically: Identifies key issues and relationships relevant to achieving goals, and commits to a course of action to accomplish goals based on known and unknown variables. Develops priorities with the right balance of short and long-term considerations.
• Championing Customer Needs: provides timely and professional service to both internal and external customers, is responsive to customer needs and requests, is always courteous to the customer, and considers them when making decisions.
• Communicating Effectively: Share information. Listens and involves others. Conveys ideas in a manner that engages others and helps them understand and retain the message.
• Delivering High-Quality Work: Makes sure responsibilities central to the role meet all requirements and expectations. Finishes tasks promptly and critically reviews work for accuracy and quality. Consider the impact of work on others.
• Prioritizing and Organizing Work: Allocates time and attention based on what is most important to achieve key goals and objectives. Effectively organizes and balances tasks and priorities to keep multiple projects on track.

QUALIFICATIONS/EXPERIENCE/JOB KNOWLEDGE

• High school diploma and at least one (1) year of experience in administrative duties, including training.
• Basic knowledge of state and federal guidelines governing Evergreen programs.

PHYSICAL REQUIREMENTS

• Constantly moves about to coordinate work.
• Regularly works in a fast-paced environment with multiple task deadlines.
• Regularly moves and positions objects weighing up to 50 pounds.
• Occasionally exposed to viruses and infectious conditions.
• Constantly alert and observant during working hours.

Reasonable accommodations may be made to enable individuals with disabilities or medical conditions to perform the essential functions.

SUPERVISORY RESPONSIBILITIES

• Will not supervise.

SPECIAL REQUIREMENTS

• Ability to meet the public in a manner that reflects creditably upon the organization and must have the ability to deal with individual(s) served and staff in a manner that is conducive to harmony and their best efforts.
• Must be adaptable and have the ability to make decisions.
• May be required to attend seminar or job-related training courses.
• Must have understanding, patience, and tact in dealing with individuals served, their families or advocates, and other agencies involved in providing supports for people served.
• Must have the ability to maintain good working relationships with Evergreen staff and with contacts from other agencies or entities.
• Must be able to prioritize work tasks.
• Must be able to work without close personal supervision.

SKILLS AND ABILITIES

• Working knowledge of Microsoft Windows and Office applications.
• Working knowledge of Google Workspace.
• Aptitude to learn other software programs as required for this position.

EMPLOYMENT VARIABLES

• Must have a good driving record that meets the minimum requirements for Evergreen and reliable transportation.
• Must pass a drug screen and criminal background check.
• Availability for evening and weekend work may be required based on operational needs.
• Will be in constant contact with staff, individuals served, their families, and other support agencies.
• Must be able to be on-call on a regular basis and respond to staffing emergencies promptly.

WORKING ENVIRONMENT

• May vary. Usually, a general office environment; however, may be required to work in a variety of settings and environments, both indoors and outdoors.