Staff-Subcontracts Administrator (4805)

SMX; Kapolei (HI); Hybrid; USD 60,600 - 100,900; Full time

Benefits offered by this job

Health insurance

Paid leave

Retirement benefits

Job summary

A leading services provider is seeking a highly motivated Staff-Subcontract Administrator in Kapolei, Hawaii. In this hybrid role, you will support contracting operations by compiling and executing subcontract services. Ideal candidates have a Bachelor's degree and at least 2 years of experience in Federal Government contracting. Responsibilities include preparing Requests for Proposals, negotiating with subcontractors, and ensuring compliance with relevant regulations. Competitive salary and comprehensive benefits offered.

Qualifications

• Bachelor's degree plus 2+ years of relevant experience in Federal Government contracting.
• Experience in an approved purchasing system environment is a must.
• Working knowledge of Federal Acquisition Regulations (FAR) required.

Responsibilities

• Prepare Requests for Proposals including statements of work and terms.
• Communicate with internal stakeholders about procurement requirements.
• Negotiate terms and price with subcontractors.

Skills

Bachelor's degree in related discipline

2+ years of experience in Federal Government contracting

Experience working in an approved purchasing system (CPSR)

Working knowledge of Federal Acquisition Regulations (FAR)

Proficient with MS Word and Excel

Education

Bachelor's degree

Tools

Costpoint

Job description

2 days ago Be among the first 25 applicants

SMX is seeking a highly motivated Staff-Subcontract Administrator to support our growing operations in Kapolei, Hawaii. The Subcontract Administrator will compile, award, and execute services subcontracts within policy guidelines in a dynamic contractual environment. The Subcontract Administrator will work either independently or with a team of subcontract administrators on larger programs. This is a hybrid role that will require onsite support at our Kapolei Office.

Key Responsibilities

• Prepares Requests for Proposals to include statements of work, terms and conditions, flow-down terms and conditions, bid or performance evaluation factors, and other measures incorporated into the Requests for Proposal as may be appropriate.
• Communicate with internal stakeholders about procurement requirements.
• Serves as the focal point to receive and review subcontractor proposals and obtains input from technical staff and other functional stakeholders for evaluation purposes.
• Consults with SMX technical staff to resolve conflicting matters between SMX and the potential subcontractor.
• Consults SMX representatives with legal, technical, financial, and managerial interests impacting subcontract award and execution.
• Ensures the receipt, accuracy and timeliness of subcontractor submitted documents relating to the subcontract deliverables as well as monitoring performance relative to timeliness, cost considerations, and technical objectives.
• Prepares price analyses mainly using techniques other than adequate price competition.
• Negotiate terms and price with subcontractors.
• Prepares procurement files compliant with Smartronix procedures.
• Performs subcontract closeouts upon end of subcontract performance.
• Coordinates subcontracting activities with various internal and external sources.

Required Skills and Experience

• Bachelor's degree in related discipline plus 2 or more years of directly related experience in a Federal Government contracting environment. In some cases, educational requirements may be adjusted or waived for more than 3 years applicable work experience.
• Experience working in an approved purchasing system (CPSR) environment.
• Experience working with cross-functional teams in a collaborative environment.
• Working knowledge of Federal Acquisition Regulations (FAR).
• Proficient with MS Word and Excel; Costpoint experience a plus.
• Familiarity with a variety of award types: IDIQ agreements, FFP, T&M/LH, CPXX.
• Experience with APEXes (previously FEDSIM) prime contracts a plus.

US citizenship required for work under DOD contracts

Application Deadline: January 12, 2026

The SMX salary determination process takes into account a number of factors, including but not limited to, geographic location, Federal Government contract labor categories, relevant prior work experience, specific skills, education and certifications. At SMX, one of our Core Values is to Invest in Our People so we offer a competitive mix of compensation, learning & development opportunities, and benefits. Some key components of our robust benefits include health insurance, paid leave, and retirement.

The proposed salary for this position is:: $60,600 USD - $100,900 USD

At SMX®, we are a team of technical and domain experts dedicated to enabling your mission. From priority national security initiatives for the DoD to highly assured and compliant solutions for healthcare, we understand that digital transformation is key to your future success.

We share your vision for the future and strive to accelerate your impact on the world. We bring both cutting edge technology and an expansive view of what’s possible to every engagement. Our delivery model and unique approaches harness our deep technical and domain knowledge, providing forward-looking insights and practical solutions to power secure mission acceleration.

SMX is an Equal Opportunity employer including disabilities and veterans.

Selected applicant may be subject to a background investigation and/or education verification.

SMX does not sponsor a new applicant for employment authorization or immigration related support for this position (i.e. H1B, F-1 OPT, F-1 STEM OPT, F-1 CPT, J-1, TN, E-2, E-3, L-1 and O-1, or any EADs or other forms of work authorization that require immigration support from an employer).

Seniority Level

Entry level

Employment Type

Full-time

Job Function

Management and Manufacturing

Industries

IT Services and IT Consulting

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