STAFF SERVICES SUPERVISOR II - OAHU

State of Hawaiʻi; Hawaii; On-site; USD 50,856 - 64,359; Full time

Job summary

The State of Hawaiʻi is hiring a Staff Services Supervisor II in Hawaii. The position involves planning and managing administrative housekeeping services, supervising clerical staff, and ensuring support for program operations.

Candidates must have three years of relevant experience and one year in a supervisory role. This role requires strong management skills and the ability to work effectively with the public and contractors.

Qualifications

• Three years of progressively responsible office and administrative housekeeping work experience.
• One year of supervisory experience involving planning and directing the work of others.

Responsibilities

• Plan and conduct administrative housekeeping services in support of program operations.
• Supervise clerical assistants and perform related duties.
• Act as departmental representative dealing with the public and contractors.

Skills

Office services management

Records and files maintenance

Word and mail processing

Reception services

Budget preparation

Personnel services

Job description

Recruitment Information

Recruitment Number: 26-0213

Department of Human Services

Salary: $4,557 to 5,767 per month (SR-16, Step C to I)

Duties Summary

Plan, organize and conduct administrative housekeeping services in support of program operations and activities in serving a divisional or district level program manager and program staff, and supervise clerical assistants or others; and perform other related duties as assigned. The Staff Services Supervisor II is distinguished by its responsibility for administrative housekeeping services in support of program operations and activities in serving a divisional or district level program manager and program staff, including substantial personal involvement in staff services details on a periodic or cyclical basis. Supervision is exercised over 2-4 clerical subordinates. May also include a position in charge of facilities maintenance in a field area separate from the program manager and requiring supervision and oversight of a relatively small number (2-4) of custodial and maintenance personnel. The position carries out all staff services as well as serving as departmental representative in dealing with the public, repair and maintenance contractors, headquarters officials, and others.

Minimum Qualification Requirements

Legal Authorization to Work Requirement: The State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.

General Experience: Three (3) years of progressively responsible office and administrative housekeeping work experience which included the full range of office services in: 1) records and files maintenance, 2) word and mail processing, and 3) reception and related services, AND responsibility for at least one of the following areas: (a) fiscal recordkeeping; (b) budget preparation; (c) purchasing; (d) inventory control; and (e) personnel services.

Supervisory Experience: One (1) year of work experience which involved (1) planning and directing the work of others; (2) assigning and reviewing such work; (3) advising subordinates on difficult problem areas; (4) timing and scheduling the work of subordinates; (5) training and developing new employees; (6) evaluating their performance.

Substitutions Allowed: Relevant substitutions as described in the Minimum Qualification Requirements, will apply.

Additional Information

The State of Hawaiʻi complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre‑employment testing, or otherwise participating in the selection process, please call 808-587-111 for assistance.

Equal Employment Opportunity

For further information about Equal Employment Opportunity, Citizenship and other requirements, Reasonable Accommodation, Veterans Preference, Examination Requirements, and the State Recruiting Office's Levels of Review.