STAFF SERVICES MANAGER I

Caltrans District 3; Los Angeles (CA); On-site; USD 80,000 - 100,000; Full time

Job summary

A leading government organization seeks a Staff Services Manager I in Los Angeles, responsible for managing the district's budget and supervising the Resource Management Unit. The role demands significant experience in public administration and budget oversight, making it essential for candidates to demonstrate strong analytical skills and leadership abilities. Join this opportunity to play a key role in improving transportation infrastructure and processes in California.

Qualifications

• Experience in public or business administration, including budget management.
• Ability to analyze and evaluate complex data.
• Consulting experience with management or stakeholders.

Responsibilities

• Supervises staff and manages budget-related tasks.
• Prepares monthly expenditure plans and monitors fiscal information.
• Acts as the subject matter expert on budgetary policies.

Skills

Supervision

Budget Management

Analytical Skills

Education

Public Administration

Job description

Join to apply for the STAFF SERVICES MANAGER I role at Caltrans District 3

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Join to apply for the STAFF SERVICES MANAGER I role at Caltrans District 3

Job Posting: Assistant District Budget Manager, Resource Management

Department of Transportation

JC-480076

Assistant District Budget Manager, Resource Management

STAFF SERVICES MANAGER I

$6,963.00 - $8,650.00 per Month

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Final Filing Date: 6/18/2025

Application Methods:

Electronic (Using your CalCareer Account)

By Mail

Drop-off

Print Job

Save Job

Job Description And Duties

Under the general direction of the District Budget Manager (DBM), a Staff Services Manager II, the incumbent is fully responsible for direct supervision of the District Resource Management Unit and serves as the Assistant Budget Manager (SSM I). The incumbent supervises staff responsible for managing and monitoring the district's program allocations and expenditures, and is considered a working level administrator. The incumbent serves as the district's subject matter expert on budgetary policies and practices. The incumbent is responsible for managing and monitoring the district's program allocations and expenditures as the fiscal year progresses. Expenditures are monitored against allocations and expected expenditures pattern for the various programs for which District 7 receives allocation. The incumbent prepares monthly expenditure plans for the management of district resources, prepares periodic allocation and expenditure reports as requested by District Management or the Departmental Budget Office, performs fund source monitoring, and performs the more difficult and complex research and analysis of fiscal information as a tool in managing the district support budget. As a technical expert, the SSM I assists the Budget Office in all facets of budget development and financial administration.

PARF# 07-6-010 JC-480076

Eligibility for hire may be determined by your score on the Staff Services Manager I exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click here and search by typing in the classification title.

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job.

https://forms.office.com/g/RyK102ty4G

https://youtu.be/oC9wIp8QalI

Apply today to join our team! We especially encourage applicants to check out our Caltrans Career Compass tool! The Caltrans Career Compass is a tool to assist and help candidates understand and succeed in applying to Caltrans positions.

You will find additional information about the job in the Duty Statement.

Working Conditions

Position located at 100 S. Main St. Los Angeles, CA 90012.

Los Angeles County.

Multiple positions may be filled from this recruitment.

While at the base of operation, the incumbent will work in a climate-controlled office with natural and artificial lighting, and may experience periodic episodes of changing office temperature as a result of fluctuating building temperatures. The incumbent may also be required to travel to and from field office locations throughout the district, and regularly attend, assist with, and support activities hosted or presented by the Division of Administration that may cause exposure to extreme temperatures (hot and cold), dirt, noise, and uneven surfaces. The incumbent will work in a workstation within shared office space. Business travel may be required and reimbursement considers an employee’s designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate. Working hours will be set between the hours of 7:30 a.m. and 5:30 p.m., Monday-Friday, 5/40 schedule.

This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans’s evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required, and reimbursement considers an employee’s designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate.

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• STAFF SERVICES MANAGER I
  
  

Additional Documents

• Job Application Package Checklist
• Duty Statement
  
  

Position Details

Job Code #:

JC-480076

Position #(s):

907-042-4800-005

Working Title:

Assistant District Budget Manager, Resource Management

Classification:

STAFF SERVICES MANAGER I

$6,963.00 - $8,650.00

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

# of Positions:

Multiple

Work Location:

Los Angeles County

Telework:

In Office

Job Type:

Permanent, Full Time

Department Information

Caltrans Mission: Improving lives and communities through transportation.

Caltrans Vision: A thriving and connected California.

The Caltrans workforce is made up of diverse and unique individuals who contribute to our organizational success. Caltrans is about celebrating diversity, valuing one another, and recognizing that Caltrans is strong not despite the diverse attributes of our workforce, but because of our diversity.

Department Website: www.dot.ca.gov

Director’s EEO Policy: https://dot.ca.gov/programs/equal-employment-opportunity

Director’s EEO Policy Statement: https://dot.ca.gov/programs/equal-employment-opportunity

Special Requirements

• Possession of a valid driver’s license is required when operating a state owned or leased vehicle.
• Statement of Qualifications (SOQ) is required. Failure to submit a Statement of Qualifications will disqualify candidates from the hiring process.
  
  

A Statement of Qualifications (SOQ) is required. The SOQ must be typed, single-spaced, and not exceed two (2) single-sided pages in length. Responses to each SOQ question should be separate, numerical, and in the order listed below. SOQ responses should use specific examples of your education, training, and experience.

• Please describe your experience in public or business administration, including budget, personnel, planning, or program evaluation.
• Please describe your experience applying analytical techniques to evaluate data and develop solutions to complex problems.
• Please describe your experience consulting with and advising management or stakeholders on administrative or program issues.
• Please describe your experience interpreting and applying departmental policies, procedures, or program objectives.
  
  

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification. Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent. Please visit either of the following two websites for a list of evaluation agencies: https://www.naces.org/members or https://aice-eval.org. Please redact birthdates and social security numbers.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 6/18/2025

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including Your Examination/Employment Application (STD 678) And Applicable Or Required Documents) Must Be Submitted To Apply For This Job Posting. Application Packages May Be Submitted Electronically Through Your CalCareer Account At Www.CalCareers.ca.gov. When Submitting Your Application In Hard Copy, a Completed Copy Of The Application Package Listing Must Be Included. If You Choose To Not Apply Electronically, a Hard Copy Application Package May Be Submitted Through An Alternative Method Listed Below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Transportation

California Department of Transportation

Attn: Caltrans DHR Contact - JC480076

1750 E. 4th Street, 1st Floor

Santa Ana, CA 92705

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Transportation

California Department of Transportation

Attn: Caltrans DHR Contact - JC480076

1750 E. 4th Street, 1st Floor

Santa Ana, CA 92705

Closed on weekends and State holidays.

08:00 AM - 05:00 PM

Required Application Package Documents

The Following Items Are Required To Be Submitted With Your Application. Applicants Who Do Not Submit The Required Items Timely May Not Be Considered For This Job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications - Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions.
• Additional documents that may be required by the Program:
  

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Benefits

Click HERE to view the Benefits Summary for Civil Service Employees in the State of California.

Contact Information

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

Human Resources Contact:

Ondrea Knutte

[phone]

[e-mail]

Hiring Unit Contact:

Marquis Williams

[phone]

[e-mail]

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:

Caltrans EEO Office

[phone]

[e-mail]

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Important Application Instructions

The State application (STD. 678) is required, and each section must be filled out completely and thoroughly. For mailed or hand delivered applications to be considered for this position, the Job Control number (JC-480076), PARF# 07-6-010 and title of the position (Staff Services Manager I) must be included on the STD. 678 form.

Electronic applications through your CalCareers account are highly recommended and encouraged.

Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position.

NOTE: Do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

• Industries

  Government Administration

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