Staff Recruiting Assistant

Seyfarth Shaw LLP; Atlanta (GA); Hybrid; USD 42,000 - 60,000; Full time

Job summary

Seyfarth Shaw LLP is seeking a Recruiting Assistant in Atlanta to provide comprehensive administrative support to the recruitment team. You will manage candidate sourcing, screening, onboarding, and background verification processes while ensuring a smooth candidate experience.

Key duties include maintaining the applicant tracking system, posting openings, handling offer letters and documents, and coordinating onboarding tasks.

Qualifications

• Bachelor's Degree or Equivalent Experience is required.
• Strong interpersonal, analytical and business acumen skills are essential.
• Ability to multi-task, prioritize and maintain confidentiality.
• Excellent verbal and written communication skills.

Responsibilities

• Maintain the applicant tracking system, including opening and closing positions, scheduling interviews, updating candidate records.
• Post positions on various sites including social media, associations, universities, and organizations.
• Generate fee agreements and maintain relationships with search firms and external vendors.
• Generate offer letters and associated documents.
• Support onboarding activities for new hires, including creating offer letters and background screenings.
• Update and maintain the Firm’s internal staff recruiting site.
• Prepare and update job postings.
• Assess and conduct candidate outreach and recruitment efforts.
• Ensure a positive candidate experience by welcoming candidates and providing prompt feedback to stakeholders.
• Facilitate the offer process by conducting reference checks.
• Facilitate candidate paperwork and due diligence including resume, conflicts, background checks, and other docs.
• Process invoices and expense reports.
• Perform other tasks and projects as needed.

Skills

Interpersonal skills

Analytical thinking

Multi-tasking

Confidentiality

Communication skills

Time management

Teamwork

Education

Bachelor's Degree or Equivalent Experience

Tools

Workday

iCIMS

Job description

Why Seyfarth

At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you’ll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.

The Opportunity

As a Recruiting Assistant, you will be responsible for comprehensive administrative support within the recruitment department. You will interact with internal and external applicants in order to support the department goal of recruiting and onboarding new hires. This position actively supports candidate sourcing and screening, background screening and onboarding activities providing a customer focused and effective human resources support service to the firm to achieve the firm goals and objectives.

The Day-To-Day

On any given day, you will:

• Maintain the applicant tracking system, including opening and closing positions, scheduling interviews, updating candidate records, etc.
• Post positions on a variety of sites such as social media, associations, universities, veteran and disability organizations, etc.
• Generate fee agreements and maintain relationships with search firms/external vendors
• Generate offer letters and associated documents
• Support onboarding activities for new hires, including creating offer letters, background screenings, verification of new hire documents while ensuring a positive onboarding experience
• Update and maintains the Firm’s internal staff recruiting site
• Prepare and update job postings
• Assess and conduct candidate outreach and recruitment efforts. Assist with candidate sourcing and screening
• Ensures positive candidate experience by welcoming candidates, overseeing interviews, and providing prompt feedback to stakeholders
• Facilitates the offer process by conducting reference checks
• Facilitates candidate paperwork and due diligence, including, resume, conflicts, background check, and other appropriate documentation
• Process invoices and expense reports
• Perform other tasks and projects as needed

You Have

• Bachelor's Degree or Equivalent Experience
• A minimum of 1-3 years of experience in recruiting, preferably in a law firm or related service industry
• Knowledge of Workday, iCIMS or a similar applicant tracking system
• Strong interpersonal, analytical and business acumen skill; ability to multi-task, prioritize and maintain confidentiality
• Knowledge of relevant firm computer software programs (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems
• Demonstrates effective interpersonal and communication skills, both verbally and in writing
• Demonstrates close attention to detail
• Ability to handle sensitive matters and maintain confidentiality
• Ability to handle multiple assignments and shifting priorities
• Ability to organize and prioritize work
• Ability to work well in a demanding and fast-paced environment
• Ability to work independently as well as effectively within a team
• Demonstrates a commitment to quality of finished product
• Ability to problem solve

What We Provide

Seyfarth provides competitive salary and benefits at all levels, and our culture embraces the entrepreneurial spirit of its professionals like no other firm. Our professional staff are a collaborative team, helping to define the unique client experience offered by the firm. We understand that it takes more than attorneys to build a successful legal practice; everyone participates in our commitment to excellence.

More About Seyfarth

With approximately 1,000 lawyers across 17 offices, Seyfarth Shaw LLP provides advisory, litigation, and transactional legal services to clients worldwide. Learn more about The Seyfarth Experience at www.seyfarth.com/careers/.

Seyfarth Shaw is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, genetic information or any other basis protected by federal, state or local law.

Location Specific Language

#LI-Hybrid

This position is based in Atlanta, GA 30309