Project Coordinator

ESPO Corporation; Fort Worth (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

ESPO Corporation is seeking a Project Coordinator to support engineering and construction projects from Fort Worth/Dallas. The role collaborates with the Project Manager and team to deliver administrative project information and solutions for program needs.

You will disseminate information to vendors and clients, prepare meeting materials, track deadlines, and maintain project documentation to ensure compliance and timely reporting.

Qualifications

• Bachelor's degree with 8+ years experience in related field.
• Associate degree with 10+ years experience in related field.
• High School Diploma/GED with 11+ years experience.
• Advanced knowledge of Word, Excel, Access, and PowerPoint.
• Excellent organizational skills and attention to detail.
• Ability to work independently and manage multiple tasks.

Responsibilities

• Facilitates engineering and construction projects with the Project Manager and team.
• Coordinate information flow to vendors, clients and project teams.
• Prepare meeting notes, presentations and tables using Excel, PowerPoint, Access.
• Manage project set-up and documentation updates.
• Monitor deadlines and report monthly progress.
• Coordinate on-site and off-site meetings and training.

Skills

Independent work

Organization

Communication

Multi-tasking

Education

Bachelor's degree in a related field

Associate degree in a related field

High School Diploma/GED

Tools

Excel

PowerPoint

Access

Word

Job description

Project Coordinator

Fort Worth, TX or Dallas, TX

12 month contract to hire

Job Description

• The Project Coordinator facilitates engineering and construction projects by collaborating with the Project Manager and project team; in providing and presenting administrative project information. This position coordinates both externally and internally with clients and project management for providing solutions in executions of project and program needs.
• Facilitates the dissemination of information to vendors, suppliers, clients and project teams as part of the overall communications and project management process.
• Resolves questions regarding the project; research and provide appropriate answers.
• Prepare and present meeting notes, presentations and tables utilizing Excel, PowerPoint, Access and other programs.
• Manage project set-up preparation and compile documentation updates.
• Monitor projects deadlines and benchmarks and support presentation of monthly progress reports covering action items and progress updates.
• Plan, coordinate and facilitate on-site and off-site meetings for the project. This may include: project orientation and training, stakeholder meetings, team meetings, periodic reviews, etc.
• Coordinate the required training programs and records for project personnel in conjunction with the corporate training department and project requirements to ensure compliance.
• Obtain physical sign off of project documents & maintain electronic and paper files.
• Verify accuracy and compliance with project requirements of bills/invoices, trip tickets and expense reports and process items in a timely manner.
• Manage IT resources for project offices and staff by coordinating with internal support departments.
• Provide follow up reports on ARs and unbilled issues as assigned.
• Administer project closeout activities.
• Compose project cost forecast updates.
• Run PPS reports.
• Establish priorities and deadlines on project deliverables.
• Investigate project expenses not billed to the client and report findings to the Project Manager.
• Assist Project Manager in preparation of client contracts and sub-contracts.
• Develop procedures pertaining to internal project requirements.
• Performs other duties as assigned
• Complies with all policies and standards

Requirements

• Bachelor Degree in a related field and 8 years experience Required or
• Associate Degree in a related field and 10 years experience Required or
• High School Diploma/GED and 11 years experience Required Position requires ability to work independently, demonstrating accuracy, reliability, organization and problem solving skills.
• Advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint is required.
• Excellent organizational skills, attention to detail, communication skills and ability to handle multiple tasks.
• Demonstrated ability to communicate with all levels within an organization.

ESPO Corporation

www.espocorp.com

630-789-2525

View all open jobs at www.espocorp.com/jobs

ESPO has a comprehensive benefits package which includes PTO, Group Health and Dental Insurance, and 401k after you have satisfied the necessary waiting periods.

We are an Equal Opportunity Employer and value the benefits of diversity in our workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity and expression, national origin, disability, protected Veteran status, or any other attribute or protected characteristic by law. If you need assistance applying, please get in touch with us directly.