Assistant Project Specialist

Global Technical Talent, Inc.; Englewood (CO); On-site; USD 43,000 - 44,000; Full time

Benefits offered by this job

Medical, Vision, and Dental Insurance

401k Retirement Fund

Job summary

Global Technical Talent, Inc. is seeking an Assistant Project Specialist for an in-office, 40-hour-per-week role in Englewood, CO.

You will collaborate with project leadership to ensure projects stay on schedule and budget while documenting progress and communicating with clients and vendors. The position requires a Bachelor’s or equivalent, strong communication skills, and a commitment to full-time onsite work.

Qualifications

• Bachelor's Degree in business, accounting, communications, construction management, or a related field is required.
• Associate Degree with a minimum of 2 years of related experience is required (in lieu of Bachelor's).
• High School Diploma/GED with a minimum of 4 years of related experience is required (in lieu of degree).

Responsibilities

• Proactively and regularly communicate with the project team, client representatives, vendors, suppliers, and subcontractors on project development and execution.
• Assist with identifying, entering, monitoring, and analyzing the progress of key project needs, deliverables, and milestones for the project team using internal software, and support the presentation of monthly progress reports covering action items and progress updates.
• Plan, coordinate, and facilitate on-site and off-site meetings.
• Verify accuracy and compliance with project requirements of bills/invoices, trip tickets, and expense reports and process items in a timely manner.
• Assist with various forms of data entry on projects, including processing project change orders, entering changes to cost reports, and overseeing the accounts payable process.
• Assist with entering project scheduling information.

Skills

Communication skills

Self-starter

Independent learner

Team collaboration

Explain experience

Curiosity

Company research

Adaptability

Onsite commitment

Career motivation

Education

Bachelor's Degree in business / related field

Associate Degree + 2 years exp

HS Diploma / GED + 4 years exp

Job description

Assistant Project Specialist

Location: Englewood, CO

Onsite Flexibility: Onsite

Contract Details

• Position Type: Contract
• Contract Duration: 12 months
• Pay Rate: $30.98–$32.00 / Hour (USD)
• Shift / Schedule: Standard 8–5 schedule, Monday–Friday; Eligible for flex 9/80 scheduling
• Work Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Job Summary

The Assistant Project Specialist is responsible for interfacing with internal and external project leadership to ensure the successful execution of overall projects and associated milestones throughout the project lifecycle. This includes assisting with client communication, financial health, and project scheduling systems for engineering-related projects. This position coordinates with internal project management to provide solutions in executing project needs within the budget and schedule. By organizing and driving team deliverables and communication, this position brings consistency to project execution through documentation, reporting, project planning, and detailed process implementation. This is an in-office role for 40 hours per week in a corporate environment where professional dress and a standard schedule are required. This will take several months to get up to speed, after which the individual will work independently with the project management staff for project updates. Additional administrative duties may be required from time to time.

Key Responsibilities

• Proactively and regularly communicate with (but not limited to) the project team, client representatives, vendors, suppliers, and subcontractors on project development and execution.
• Assist with identifying, entering, monitoring, and analyzing the progress of key project needs, deliverables, and milestones for the project team using internal software, and support the presentation of monthly progress reports covering action items and progress updates.
• Plan, coordinate, and facilitate on-site and off-site meetings.
• Verify accuracy and compliance with project requirements of bills/invoices, trip tickets, and expense reports and process items in a timely manner.
• Assist with various forms of data entry on projects, including (but not limited to) processing project change orders, entering changes to the cost reports, and overseeing the accounts payable process, including the coding, approval assignment, and payment using the appropriate accounting application; in addition to reports, specifications, and all other deliverable and/or client needs.
• Assist with entering project scheduling information.
• Assist with monitoring submittal log and RFIs in construction management software and expediting responses for subcontractors from the internal design team.
• Assist with evaluating pre-mobilization safety forms and implementing a file management system to monitor project compliance.
• Assist with evaluating and publishing site-specific emergency action plans with input from the project manager, site operations staff, and site superintendent to ensure accuracy.
• Assist with creating new projects using construction management software and provide daily reports and other workflows to be assigned to project and management leadership.
• Coordinate the required training programs and records for project personnel in conjunction with the corporate training department and project requirements to ensure compliance.
• Update SOPs, train, and mentor new EOs and CWKs on best practices, means and methods in all project aspects resulting in future success for the individual, client, and company.
• Resolve questions regarding the project; research and provide appropriate answers.
• Perform other duties as assigned.
• Comply with all policies and standards.

Required Skills

• Excellent verbal and written communication skills.
• Self-starter with strong initiative and enthusiasm.
• Ability to learn independently, take on challenges, and dig into systems to resolve issues.
• Works well with a large group of diverse staff.
• Able to clearly and confidently explain past experience in detail.
• Asks thoughtful, relevant questions during the interview process.
• Demonstrates preparation by researching the company ahead of time.
• Ability to adapt, perform, and succeed in a demanding corporate setting.
• Committed to the full-time onsite requirement.
• Motivated to build a long-term career; preference for candidates with stable work history (not changing roles every 6 to 12 months).

Education Requirements

• Bachelor's Degree in business, accounting, communications, construction management, or a related field — Required
• Associate Degree and a minimum of 2 years of related experience — Required (in lieu of Bachelor's Degree)
• High School Diploma/GED and a minimum of 4 years of related experience — Required (in lieu of degree)

Required Experience

• Minimum 2 years of related experience (if holding an Associate Degree), OR minimum 4 years of related experience (if holding a High School Diploma/GED).

Work Environment / Physical Requirements

• Fully in-office position; no remote or hybrid work available.
• Professional dress required in a corporate environment.
• Candidates should be fully committed to maintaining a daily commute to the Englewood, CO location long term. Candidates commuting from areas such as Arvada, North Denver, and Loveland have historically faced challenges with this commute.

Benefits

• Medical, Vision, and Dental Insurance Plans
• 401k Retirement Fund

About the Client

This client is a 100% employee-owned infrastructure engineering, architecture, and construction firm with more than 125 years of history building critical infrastructure across energy, aviation, water, telecommunications, transportation, and healthcare sectors. Headquartered in Kansas City, Missouri, the organization operates from 75 offices across the country and globally, employing more than 14,500 employee-owners and generating over $7.4 billion in annual revenue. What sets this firm apart is its Employee Stock Ownership Plan (ESOP), which makes every full-time employee a genuine owner — aligning professional incentives with company performance and fostering a culture of accountability and collaboration that has earned it a 4.2-out-of-5-star Glassdoor rating across more than 1,800 reviews, with 87% of employees recommending it as a workplace. Teams here include civil and structural engineers, architects, environmental scientists, construction managers, and program management professionals who engage with complex, consequential, and often one-of-a-kind projects — from major airport expansions to large-scale energy infrastructure.

About GTT

GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.

Job Number: 26-17958

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