Staff Buyer

Digital Prospectors; Redwood City (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

Digital Prospectors seeks a Staff Buyer to support sourcing and purchasing for materials, equipment, and services. This individual contributor role oversees supplier selection, bidding, purchase orders, onboarding, and delivery performance.

You will collaborate with Manufacturing, Planning, Quality, R&D, Finance, Legal, and Accounts Payable to fulfill purchasing needs in a timely, cost-effective, and compliant manner. Onsite at Redwood City or San Diego, CA on a 6–12 month contract.

Qualifications

• Bachelor’s degree in supply chain, business, finance, engineering, or related field.
• 5+ years in purchasing, procurement, sourcing, or supply chain.
• Experience with supplier management, bidding, and purchase orders.
• Knowledge of procure-to-pay processes and onboarding.
• Ability to analyze pricing, spend, lead times, supplier performance.
• Experience with Coupa, Ariba, Oracle, SAP, or ZIP.

Responsibilities

• Manage purchasing activities for assigned materials, products, equipment, and services.
• Review requests, obtain quotes, create purchase orders, and track orders.
• Lead RFQ, RFP, and competitive bidding activities.
• Negotiate pricing, lead times, service levels, and terms.
• Coordinate supplier onboarding and documentation.
• Monitor supplier performance and resolve issues.
• Support inventory planning and supply continuity.
• Assist with contract renewals and supplier reviews.
• Ensure compliance with policies and regulatory requirements.
• Collaborate with cross-functional teams (Manufacturing, Planning, Quality, Finance, Legal, AP).

Skills

Negotiation

Communication

Analytical thinking

Organizational skills

Problem solving

Education

Bachelor's degree in Supply Chain or related field

Tools

Coupa

Ariba

Oracle

SAP

ZIP

Job description

Location: Redwood City or San Diego, CA (Onsite)

Length: 6-12 Month Contract

Job Description:

The Staff Buyer will support sourcing and purchasing activities for a variety of materials, products, equipment, and services. This individual contributor role has no direct reports and is responsible for supplier selection, competitive bidding, negotiations, purchase orders, supplier onboarding, delivery performance, and procurement-related issue resolution.

The Staff Buyer will collaborate with Manufacturing, Planning, Quality, R&D, Finance, Legal, Accounts Payable, and other internal teams to ensure purchasing needs are fulfilled in a timely, cost-effective, and compliant manner.

Essential Duties and Responsibilities:

• Manage purchasing activities for assigned materials, products, equipment, and services.
• Review purchase requests, obtain quotes, create purchase orders, and track orders through delivery.
• Conduct market research and identify qualified suppliers.
• Lead RFQ, RFP, and competitive bidding activities.
• Negotiate pricing, lead times, service levels, payment terms, and other commercial terms.
• Coordinate supplier onboarding, including required documentation, compliance checks, and vendor setup.
• Maintain accurate supplier, pricing, contract, and purchasing records.
• Monitor supplier performance related to cost, quality, delivery, service, and responsiveness.
• Work with internal teams to address shortages, late deliveries, invoice discrepancies, quality concerns, and other supplier issues.
• Support inventory planning and help ensure continuity of supply for critical materials.
• Partner with Legal, Finance, Quality, Compliance, and Accounts Payable throughout the procurement process.
• Analyze spending, supplier performance, and market conditions to identify cost-saving opportunities.
• Support contract renewals, supplier reviews, and ongoing supplier relationship management.
• Ensure purchasing activities comply with company policies, internal controls, and applicable regulatory requirements.
• Support procurement process improvements, reporting, and audit-readiness activities.

Qualifications:

• Bachelor’s degree in Supply Chain, Business Administration, Finance, Engineering, or a related field preferred.
• Five or more years of purchasing, procurement, sourcing, or supply chain experience.
• Experience managing suppliers, competitive bidding, contract negotiations, and purchase orders.
• Strong understanding of procure-to-pay processes and supplier onboarding.
• Ability to analyze pricing, spend, lead times, and supplier performance.
• Experience using procurement or ERP systems such as Coupa, Ariba, Oracle, SAP, or ZIP.
• Strong communication, negotiation, organizational, and problem-solving skills.
• Ability to manage multiple priorities and work independently in a fast-paced environment.

Preferred:

• Experience in biotechnology, healthcare, life sciences, manufacturing, technology, or another regulated industry.
• Experience purchasing laboratory materials, reagents, consumables, equipment, professional services, or other business-related goods and services.
• Experience working cross-functionally with Manufacturing, Planning, Quality, R&D, Finance, Legal, and Accounts Payable.
• Familiarity with supplier qualification, risk assessments, compliance reviews, and audit documentation.

POST-OFFER BACKGROUND CHECK IS REQUIRED. Digital Prospectors is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law. Digital Prospectors affirms the right of all individuals to equal opportunity and prohibits any form of discrimination or harassment.