Staff Assistant, Project Management

F1 Miami Grand Prix; Miami Gardens (FL); On-site; USD 21,000 - 34,000; Part time

Job summary

F1 Miami Grand Prix in Miami Gardens, FL, is seeking a part-time Staff Assistant, Project Management, to coordinate marketing, digital, creative, and web projects for the Miami Grand Prix and related South Florida Motorsports events.

You will move projects from intake through execution, manage plans in Wrike, and collaborate with internal teams and external partners to maintain timelines, ensure approvals, and deliver accurate, on-brand materials on time in a fast-paced environment.

Qualifications

• Manages multiple projects simultaneously across marketing, digital, creative and web areas.
• Excellent written and verbal communication; builds relationships with diverse teams.
• Highly organized and proactive in fast-paced environments.
• Experience using project management tools to coordinate workflows.

Responsibilities

• Coordinate marketing, creative, digital, website, and event-related projects for the Miami Grand Prix.
• Build and maintain project plans with deadlines and owners.
• Communicate needs, priorities, and next steps across internal and external partners.
• Move projects from intake to development, review, and delivery.
• Track progress and flag delays to protect deadlines.
• Review final materials for accuracy and brand consistency.
• Improve project workflows and reduce bottlenecks.
• Provide on-site project support during events as needed.

Skills

Multi-project management

Communication

Organization

Adaptability

Collaborative

Time management

Tools

Wrike

Job description

Department: Marketing

Direct Supervisor: Senior Director, Marketing

Status: Part-time

Summary

The Staff Assistant, Project Management, supports South Florida Motorsports by coordinating marketing, digital, creative, and web projects—primarily for the Formula 1 Hard Rock Miami Grand Prix - with additional support for Precision Driving Club and MIA events as needed.

This role helps move projects efficiently from intake and planning through execution, approval, and delivery. The ideal candidate is highly organized, detail-oriented, and comfortable coordinating multiple projects in a fast-paced environment. They will work across internal teams and external partners to maintain timelines, communicate priorities, identify potential roadblocks, and ensure work is delivered accurately and on time.

Location

• This is a part-time position based at Hard Rock Stadium in Miami Gardens, FL.

Responsibilities

• Coordinate marketing, creative, digital, website, and event-related projects, primarily for the Miami Grand Prix, while supporting Precision Driving Club and MIA events as needed.
• Build and maintain project plans in Wrike, including tasks, deadlines, assigned team members, approvals, and related work that must be completed first.
• Work with internal teams and external partners to clearly communicate project needs, priorities, responsibilities, and next steps.
• Keep projects moving from the initial request through development, review, approval, and final delivery.
• Track progress, provide regular status updates, and identify delays or potential issues before they affect deadlines.
• Review project details and final materials to help ensure they are accurate, consistent, on brand, and properly approved.
• Help improve project management processes by organizing workflows, reducing bottlenecks, and making it easier for teams to work together.
• Provide on-site project support before and during the Miami Grand Prix and other South Florida Motorsports events as needed.

Qualifications

• Thrives managing multiple projects simultaneously
• Excellent oral and written communicator with great interpersonal skills; able to forge trusting relationships within a diverse team
• Highly organized and self-sufficient; navigate rapidly evolving situations while maintaining a professional composure
• Hands-on experience working in a project management system (Wrike, a plus) to manage creative workflow
• Ability to problem-solve under pressure; anticipate and resolve problems preemptively.
• Desire to work within a fast-paced, dynamic company
• Able to work flexible hours, including nights, weekends, and holidays

The Miami Dolphins, Hard Rock Stadium, and South Florida Motorsports are proud to be Drug-Free Workplaces. Offers of employment are contingent on successful completion of drug and background screening.

It is the policy of the Company to provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, marital status, military status, genetic information, sexual orientation, gender identity or expression, or other status protected by applicable federal, state, or local law.