Staff Assistant III

Jobtailor; Vienna (VA); On-site; USD 45,000 - 65,000; Full time

Job summary

Navy Federal Credit Union is seeking an administrative professional to support the department leadership team in Vienna, Virginia. This role requires the applicant to manage tasks with considerable latitude, prepare budgets, coordinate meetings, and undertake research activities.

A successful candidate will have strong organizational skills and advanced knowledge of administrative support methodologies, maintaining confidentiality and demonstrating integrity in every task.

The position operates on a hybrid schedule, with a minimum of 4 days in the office each week.

Qualifications

• Ability to work independently and in a team environment.
• Extensive experience in performing clerical or administrative duties.
• Advanced skills in research, analytical, and problem-solving.

Responsibilities

• Collect, prepare and maintain data for analysis and reports.
• Coordinate travel arrangements and prepare expense reports.
• Plan and implement new programs and initiatives.

Skills

Confidentiality

Budget preparation

Administrative support

Organizational skills

Analytical skills

Verbal communication

Education

Associate's Degree in Business Administration

Tools

Database software

Presentation software

Word processing software

Spreadsheet software

Job description

Overview

Navy Federal Credit Union currently does not provide sponsorship for this role. Applicants must be authorized to work in the United States without the need for current or future sponsorship.

To assist the department leadership team in analyzing and evaluating the activities of the department/division, to coordinate actions that cross division lines and to provide administrative support. Lead complex/difficult and moderately varied tasks of considerable latitude and impact.

Responsibilities

• Collect, prepare and maintain data for analysis, reports and reference
• Coordinate and prepare agendas for meetings, events and presentations
• Coordinate travel arrangements, prepare authorizations and review expense reports
• Monitor, field and direct phone calls; document as required
• Order supplies/services and reconcile invoices
• Partner with leadership to coordinate, execute and maintain programs and initiatives
• Prepare and submit budget requirements for Annual Financial Plan (AFP)
• Proofread and edit content for standardization to ensure clarity and accuracy
• Remain abreast of corporate business plans and marketing efforts
• Represent the department/division/branch in disaster recovery plans
• Research and evaluate operational issues, inquiries and/or complaints
• Review internal studies and surveys to provide summaries to leadership
• Contribute to a culture of collaboration by actively working across business lines, communicating knowledge and business processes to other business units
• Plan, develop, implement and maintain new and existing programs, campaigns and special offers
• Recommend and implement technical/electronic enhancements to improve administrative operations
• Identify areas of improvement; determine solutions; implement enhancements/changes to improve operations, standards and results
• Perform other duties as assigned

Qualifications

• Ability to maintain confidentiality and demonstrate integrity
• Ability to work independently and in a team environment
• Experience in independently managing or administering a function or project
• Extensive experience in performing clerical or administrative duties/responsibilities
• Advanced knowledge of expense tracking, budget preparation and administration
• Advanced database and presentation software skills
• Advanced organizational, planning and time management skills
• Advanced research, analytical, and problem solving skills
• Advanced skill communicating with all levels within an organization
• Advanced skill exercising initiative and using good judgment to make sound decisions
• Advanced skill interacting with staff, management, vendors and members diplomatically and tactfully
• Advanced skill presenting findings, conclusions, alternatives and information clearly and concisely
• Advanced verbal and written communication skills
• Advanced word processing and spreadsheet software skills
• Expert administrative support skills, methods and procedures

Desired Qualifications

• Associate's Degree in Business Administration or in a related field
• Working knowledge of Navy Federal products, services, programs, policies and procedures

Additional Information

Hours: Monday - Friday, 8:00AM - 4:30PM (Hybrid with minimum 4 days in office)

Location: 820 Follin Lane, Vienna, VA 22180

Equal Employment Opportunity: All qualified applicants will receive consideration for employment without regard to age, race, sex, color, religion, national origin, disability, veteran status, pregnancy, sexual orientation, genetic information, gender identity or any other basis protected by applicable law.

Accommodations: If you need accommodation or assistance for a qualifying condition to complete the online application (or during any stage of the hiring process), you can contact Navy Federal's Medical Accommodations team at [e-mail] or by calling 1-888-503-6013. This team cannot provide any information on job postings or application status.

Disclaimers: Navy Federal reserves the right to fill this role at a higher/lower grade level based on business need. An assessment may be required to compete for this position. Job postings are subject to close early or extend out longer than the anticipated closing date at the hiring team's discretion based on qualified applicant volume. Navy Federal Credit Union assesses market data to establish salary ranges that enable us to remain competitive. You are paid within the salary range, based on your experience, location and market position. For additional details regarding compensation and benefits, review the Benefits page of the Navy Federal Career Site.

Protect Yourself from Job Scams: Navy Federal Credit Union jobs are posted on our career site, jobs.navyfederal.org and reputable job boards (e.g., LinkedIn, Indeed). We do not post jobs on social media marketplaces, messaging apps or unverified websites. We will never ask candidates for payment, bank details or personal financial information during the hiring process.

Bank Secrecy Act: Remains cognizant of and adheres to Navy Federal policies and procedures, and regulations pertaining to the Bank Secrecy Act.