Staff Assistant - Athletics Equipment & Operations Manager

Fitchburg State University; Fitchburg (MA); On-site; USD 55,000 - 60,000; Full time

Benefits offered by this job

Health insurance options

Pension plan

Life insurance

Dental insurance

Vacation days

Sick days

Personal days

Paid holidays

Tuition remission

Job summary

Fitchburg State University in Fitchburg, MA, is seeking an Athletics Equipment & Operations Manager. You will oversee procurement, maintenance, distribution, and inventory of all athletic equipment and apparel, ensuring safety and preparedness for practices and games.

You will supervise student staff and game-day personnel, coordinate with coaches and administrators, and oversee laundry operations and facility readiness. Weekend/evening hours required, with competitive benefits.

Qualifications

• 1–3 years of relevant experience in athletics or equipment management.
• Experience with intercollegiate equipment administration.
• Strong computer skills and knowledge of equipment management software.
• Knowledge of athletic equipment and related maintenance.
• Excellent organizational, interpersonal and communication skills.
• Ability to foster positive relationships with students, faculty, staff, vendors, and the public.
• Valid driver’s license.
• Ability to perform duties with or without accommodation.

Responsibilities

• Create and manage a comprehensive program for purchase, maintenance, distribution, cleaning, collection, storage and reconditioning of all athletic supplies and equipment.
• Maintain a digital database of equipment and uniforms; conduct annual audits.
• Collaborate with Athletic Director on equipment budget and vendor agreements.
• Oversee daily laundry operations and supervise student employees.
• Oversee home game operations and coordinate game-day staff.
• Prepare facilities for competitions and practices; manage scheduling of lights, tickets, concessions and custodial coordination.

Skills

Equipment management

Communication

Organizational skills

Interpersonal skills

Team supervision

Customer service

Education

Bachelor's degree or equivalent

Master's degree

Tools

Banner system

Microsoft Office

Job description

About Fitchburg State University:

Fitchburg State University, located in Fitchburg, Massachusetts, isa public institution dedicated to integrating high-qualityprofessional programs with strong liberal arts and sciencesstudies. Founded in 1894, the university now has more than 30undergraduate programs and 22 master's degree programs, and 7,000full and part-time students. We invite you to learn more about usand how we can help you achieve your educational goals.

Institutional Diversity and Social Justice

Fitchburg State University embraces a commitment to diversity,inclusion, belonging and social justice. We encourage individualsfrom historically underrepresented groups to apply and also thosewho can contribute to diversity, inclusion and equal opportunity inhigher education through their teaching, research andmentorship.

Job Description:

GENERAL STATEMENT OF DUTIES:

The Athletics Equipment & Operations Manager serves as thedepartment's equipment manager and primary home game manager. Thisrole is responsible for the procurement, maintenance, distribution,and inventory control of all athletic equipment and apparel.

The position ensures that student-athletes and coaching staff aresafely and professionally equipped for practices and competitions.In addition, the Athletics Equipment & Operations Manageroversees the execution of all home contests, ensuring a safe,professional, and sportsmanlike environment for student-athletes,officials, and spectators.

SUPERVISION EXERCISED:

Directly supervises assigned student employees and game-daystaff.

DUTIES & RESPONSIBILITIES:

Equipment Management

1. Create and manage a comprehensive program for the purchase,maintenance, distribution, cleaning, collection, storage, andreconditioning of all athletic department supplies, uniforms, andequipment.
2. Maintain a precise digital database of all equipment anduniforms, conducting annual audits to track wear, tear, andloss.
3. Collaborate with the Athletic Director to manage the equipmentbudget and assist with negotiating vendor agreements to secureoptimal pricing and delivery timelines.
4. Oversee daily laundry operations for practice and game gear,ensuring all items are cleaned according to specific fabric andcare requirements.
5. Supervise student employees and team staff regarding laundrylogistics and equipment needs.
6. Evaluate intercollegiate equipment and clothing trends toprovide coaches with informed purchase recommendations.
7. Submit specifications for bid forms and completed requisitionsto the Director of Athletics for approval; process approvedrequests electronically via the Banner system and verify purchaseorder numbers.
8. Track active purchase orders to completion and communicatedirectly with Financial Services staff or vendors to resolvepurchasing issues.
9. Perform or coordinate repairs on specialized equipment toensure all safety standards and certifications are met.
10. Inspect, assemble, and install Department of Athleticsequipment as needed to maintain facility readiness.

Home Game Management

1. Attend and manage home intercollegiate contests, serving as thelead onsite coordinator and supervising all game-day athleticstaff. Coordinate home game coverage for other athletic departmentstaff.
2. Communicate in advance of home games with visiting coaches andstaff regarding game details, locker room assignments, and otherrelevant arrival information.
3. Collaborate with the Sports Information Director to recruit,train, and supervise student workers, including ball persons, clockoperators, stat crews, and gate staff.
4. Act as the primary point of contact for emergency situationsand crowd control, ensuring spectators adhere to NCAA, MASCAC, andFitchburg State sportsmanship expectations.
5. Greet visiting coaches, staff and officials upon arrival,manage locker room access, and address facility needs to ensure aprofessional and hospitable experience for guests.
6. Assume responsibility for the preparation of all competitionand practice sites, including the scheduling of field lights,ticket operations, concessions, and coordination with custodial andCampus Police services.
7. Evaluate athletic and recreation facilities on a regular basisand communicate with the Capital Planning and Maintenance officeregarding necessary repairs or improvements.
8. Assist in the general administration of the Department ofAthletics.
9. Perform other duties as assigned by leadership within the scopeof the position.
10. Weekend and evening hours required.

Requirements:

QUALIFICATIONS:

1. One (1) to three (3) years of relevant experience.
2. Experience in and working knowledge of intercollegiateequipment administration
3. Strong computer skills
4. Knowledge of athletic equipment
5. Excellent organizational, interpersonal and communicationskills with the ability to efficiently carry tasks out tocompletion
6. Ability to foster positive relationships with students,faculty, staff, vendors, and the public
7. Valid driver's license
8. Ability to perform above duties with or without reasonableaccommodation.

PREFERRED QUALIFICATIONS:

1. Master's Degree
2. Specific knowledge in the care and maintenance of athleticsupplies and equipment

Additional Information:

This is a full-time, exempt, benefits-eligible position in theAssociation of Professional Administrators (APA) bargaining unitwith a union title of Staff Assistant. The starting salary range is$55,000 to $60$00 commensurate with education andexperience.

Priority review will begin on 11/02/2026.

Fitchburg State University conducts criminal history, and sexualoffenders record checks on recommended finalists prior to finalemployment for all positions.

Fitchburg State University offers a competitive benefits packagethat includes:

• Nine different pre-taxed, health insurance plan options.
• Pension or 401(a) defined contribution plan, and supplementalplan retirement options.
• Life insurance up to 8x the annual salary.
• Long-term disability coverage.
• Dental insurance.
• Twenty vacation days accrued per year.
• Fifteen sick days accrued per year.
• Five personal days per year.
• Paid holidays.
• Tuition remission for self, spouse, and dependentchildren.