Staff Assistant

Theatre Central Business Unit; Baltimore (MD); On-site; USD 23,000 - 32,000; Part time

Job summary

The France-Merrick Performing Arts Center is seeking a motivated, organized Staff Assistant to join the team as a part-time role. You will work closely with senior management to handle booking administration, basic accounting, and venue operations.

Responsibilities include supporting the President and Vice President, managing sponsorship signage, coordinating with Marketing, and preparing onboarding paperwork. Strong Excel and Office skills are preferred.

Qualifications

• Undergraduate degree in arts or business preferred.
• Ability to read and interpret contracts, financial reports, and articles.
• Basic budgeting and data entry skills are required.
• Strong Excel skills preferred.

Responsibilities

• Assist senior management with booking administration and basic accounting.
• Provide administrative support to the President and Vice President.
• Support sponsorship signage and programs administration.
• Coordinate with Marketing to support venue operations and initiatives.
• Prepare paperwork for new hires and other employment changes.

Skills

Cooperation

Teamwork

Communication

Quality management

Attention to detail

Education

4-year undergraduate degree (arts or business)

Tools

Microsoft Excel

Microsoft Office

Job description

The John Gore Organization (JGO) is a leading presenter, distributor, and marketer of Broadway theater worldwide. Led by owner John Gore, a record 27-time Tony Award winner and Emmy Award recipient, its family of companies includes Broadway Across America, Broadway.com, The Broadway Channel, BroadwayBox.com, Group Sales Box Office, and Broadway Brands. JGO presents live theater in more than 45 cities across North America, as well as on Broadway, Off-Broadway, London's West End, Japan, and China. Its productions have earned Tony Awards in every producing category, along with numerous Drama League, Drama Desk, and Olivier Awards. The organization is committed to expanding access to the arts and supporting theater education initiatives that inspire and develop the next generation of artists, audiences, and industry leaders. John Gore also oversees John Gore Studios, a British film and television studio dedicated to preserving iconic heritage IP and championing new storytelling.

We are committed to developing an inclusive and supportive culture, where employees have equal opportunity for growth.

$20.00/hour

FLSA Status: Non-Exempt

Summary

The France-Merrick Performing Arts Center is seeking a motivated, ambitious, organized, outgoing, and dedicated performing arts professional to join the team at the Center as a part-time Staff Assistant.

Essential Duties and Responsibilities

Staff Assistants will work very closely with the senior management at the Center to assist in various capacities including booking administration, basic accounting, and venue operations. Duties include:

• Answer all incoming telephone calls and maintain the automated attendant system;
• Provide direct administrative support to the President and Vice President;
• Support the sponsorship department by administrating the location for all sponsorship signage and programs;
• Work closely with the Marketing Department to provide operational support for various initiatives;
• Prepare paperwork for new hires, terminated employees, and other employment changes;
• Maintain union personnel files;
• Keep the office organized, stocked, and tidy;
• Assist in various accounting duties;
• Assist with the ticket donation program;
• Organize, scan, and file all financial settlements;
• Perform financial data entry for each engagement and event at the venue;
• Complete expense reports for the President and Vice President;
• Perform other duties as assigned by the President and Vice President.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

Cooperation
Establishes and maintains effective relations
Exhibits tact and consideration
Offers assistance and support to co-workers
Works cooperatively in group situations
Works actively to resolve conflicts
Quality Management
Looks for ways to improve and promote quality
Demonstrates accuracy and thoroughness
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Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, the requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

A 4-year undergraduate degree in arts or business is preferred, but not required.

Language Skills

Ability to read, analyze, and interpret common articles, contracts, and financial reports.
Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.
Ability to effectively present information to top management, public groups, and/or boards of directors.

Mathematical Skills

This position requires basic knowledge of budgeting and data entry. A solid understanding of basic accounting and spreadsheets is required.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills

To perform this job successfully, an individual should have knowledge of Microsoft Office. Proficiency in Microsoft Excel is preferred.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to:
Stand
Walk
use hands to finger, handle, or feel
reach with hands and arms
climb or balance and stoop, kneel, crouch, or crawl
The employee must frequently lift and/or move up to 25 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions.