Staff Accountant/Payroll

Jobot; Pasadena (CA); On-site; USD 50,000 - 61,000; Full time

Benefits offered by this job

Health Insurance

401k match

Job summary

Leading Non-Profit in Pasadena, CA is seeking a Staff Accountant/Payroll to manage bi-weekly payroll for all employees and support the accounting team on monthly close and related reconciliations. This on-site role offers growth opportunities within a nonprofit environment and exposure to payroll tax filings and year-end processes.

The position includes benefits such as Health Insurance and a 401k match, with an emphasis on accurate payroll processing, confidentiality, and collaboration with

Responsibilities

• Payroll Administration (bi-weekly payroll for all employees)
• Prepare and submit payroll taxes and year-end reporting (W-2s, etc.)
• Assist with monthly close and reconciliations related to payroll and general ledger

Job description

Staff Accountant/Payroll

$36 - $44 per hour | Pasadena, CA | On-site | Consulting

Leading Non-Profit

Leading Non-Profit in Pasadena, CA

A bit about us:

Leading Non-Profit in Pasadena, CA

Why join us?

• On-going growth opportunities
• Health Insurance
• Cutting Edge technology
• 401k match

Job Details

Key Responsibilities

Payroll Administration (60%)

• Process and administer bi-weekly payroll for all employees, ensuring accuracy and timely processing.
• Review and verify employee timesheets, attendance records, overtime, PTO, and other payroll-related information.
• Maintain employee payroll records, including new hires, terminations, salary changes, deductions, and direct deposit information.
• Calculate and process payroll adjustments, retroactive pay, bonuses, reimbursements, and other earnings.
• Ensure accurate processing of payroll taxes, benefits deductions, garnishments, and other withholdings.
• Reconcile payroll registers and payroll-related general ledger accounts.
• Prepare and submit payroll tax filings and ensure compliance with applicable federal, state, and local regulations.
• Assist with quarterly and annual payroll reporting, including W-2s and other year-end requirements.
• Respond to employee questions regarding payroll, deductions, benefits, and pay discrepancies.
• Maintain accurate payroll documentation and ensure confidentiality of sensitive employee information.

Staff Accounting Responsibilities (40%)

• Assist with the monthly, quarterly, and annual financial close processes.
• Prepare and post journal entries, including payroll, accruals, prepaid expenses, and other general ledger transactions.
• Perform monthly bank, balance sheet, and general ledger account reconciliations.
• Reconcile payroll-related accounts and ensure accurate recording of payroll expenses and liabilities.
• Assist with accounts payable, expense coding, and invoice processing as needed.
• Review and maintain general ledger account coding to ensure transactions are recorded accurately.
• Assist with financial reporting and preparation of supporting schedules.
• Support budget tracking and expense analysis across various departments and programs.
• Assist with audit preparation by maintaining organized financial records and supporting documentation.
• Ensure accounting transactions are properly allocated to the appropriate departments, programs, and funding sources.
• Maintain accurate financial records in the organization's Blackbaud accounting system.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.