Staff Accountant - Henderson, NV

Pivotal Solutions; Henderson (NV); On-site; USD 65,000 - 90,000; Full time

Job summary

Pivotal Solutions is seeking a Staff Accountant to support the Controller in maintaining accurate financial records and ensuring GAAP compliance. The role involves general ledger tasks, journal entries, reconciliations, and month-end close activities, with close collaboration across accounting teams.

Ideal candidates will have a Bachelor's degree in accounting/finance and at least three years of relevant experience, along with strong Excel and ERP skills and a detail-oriented, analytical mindset.

Qualifications

• Bachelor's degree in accounting, finance, or related field.
• At least three years of general accounting experience.
• Solid GAAP knowledge and ledger experience.
• Experience with month-end close and journal entries.
• Strong Excel skills and ERP experience.
• Detail-oriented with analytical problem-solving.

Responsibilities

• Assist with maintaining the general ledger and financial records.
• Prepare and post journal entries including accruals and depreciation.
• Reconcile general ledger accounts and resolve discrepancies.
• Support monthly close and prepare supporting schedules.
• Provide guidance to accounts receivable and ensure accurate revenue posting.
• Maintain documentation for audits and internal controls.
• Identify opportunities to improve accounting processes.

Skills

GAAP knowledge

General ledger

Journal entries

Month-end close

Excel skills

Analytical skills

Attention to detail

Communication skills

Education

Bachelor's degree in accounting/finance

Tools

ERP system

Microsoft Excel

Job description

The Staff Accountant supports the Controller in maintaining accurate, complete, and well-organized financial records. This position performs general ledger accounting, prepares journal entries, completes account reconciliations, supports the monthly close, and provides accounting guidance to the accounts receivable team. The Staff Accountant also plays a key role in compiling, organizing, validating, and maintaining financial and operational documentation for audits, financial reviews, and other confidential company initiatives.

General Ledger and Accounting Support

• Assist the Controller with maintaining the accuracy and integrity of the general ledger and financial records.
• Prepare and post journal entries, including accruals, deferrals, prepaid expenses, payroll-related entries, fixed assets, depreciation, intercompany transactions, and other recurring or adjusting entries.
• Review general ledger activity for accuracy, completeness, appropriate classification, and correct period recognition.
• Research and resolve general ledger discrepancies and prepare correcting or reclassification entries as needed.
• Ensure transactions are recorded in accordance with GAAP, established accounting policies, and internal procedures.
• Provide general accounting guidance regarding debits, credits, account coding, transaction classification, and period recognition.
• Assist with maintaining the chart of accounts and appropriate accounting dimensions, including entity, department, location, facility, and service line.

Account Reconciliations

• Complete the accounting-specific portions of monthly balance-sheet reconciliations.
• Reconcile cash, accounts receivable, accounts payable, payroll liabilities, accrued expenses, prepaid expenses, fixed assets, and intercompany accounts.
• Prepare monthly bank and other cash-account reconciliations and investigate outstanding, unusual, or unreconciled items.
• Reconcile accounts receivable and accounts payable subledger activity to the general ledger.
• Maintain accurate payroll, bonus, commission, paid-time-off, benefits, and payroll-tax accruals.
• Provide accounting support for payroll-related audits, reporting, and financial-information requests.
• Reconcile payroll expense, payroll liabilities, benefits, taxes, deductions, and other payroll-related accounts.
• Prepare and reconcile intercompany transactions and balances.
• Research discrepancies between operational systems, billing records, bank activity, supporting schedules, and the general ledger.
• Coordinate with the Bookkeeper, Payroll Specialist, RCM team, and other departments to resolve reconciliation differences.
• Maintain complete reconciliation schedules and supporting documentation.

Month-End Close

• Assist with monthly, quarterly, and year-end close processes to ensure established deadlines are met.
• Prepare accruals, account analyses, adjusting entries, and supporting schedules.
• Maintain prepaid expense, fixed-asset, depreciation, accrual, and other accounting schedules.
• Review account activity and assist with identifying missing, duplicate, unusual, or improperly classified transactions.
• Perform financial-statement and account variance analysis and investigate significant or unexpected changes.
• Assist the Controller with preparing internal financial reports and supporting schedules for management.
• Maintain assigned portions of the month-end close checklist and communicate potential issues or delays promptly.

Accounts Receivable and Revenue Support

• Provide accounting guidance and support to the accounts receivable team.
• Advise the team regarding general ledger coding, debits and credits, customer adjustments, credit memos, refunds, write-offs, and cash application.
• Reconcile accounts receivable activity and aging reports to the general ledger.
• Assist with reconciling revenue across billing systems, operational records, cash receipts, accounts receivable, and the general ledger.
• Review revenue transactions for appropriate classification and period recognition.
• Prepare revenue accruals, adjustments, reclassifications, and other revenue-related journal entries.
• Support reconciliation of healthcare, program, facility-fee, service-fee, and other revenue streams.
• Research and resolve accounting discrepancies in coordination with the RCM and accounts receivable teams.

Financial Documentation and Special Projects

• Compile, organize, validate, and maintain financial, accounting, payroll, contract, organizational, and operational documentation for authorized business purposes.
• Assist with creating and populating secure financial-document repositories for audits, financial reviews, banking requirements, and confidential company initiatives.
• Apply consistent file-naming, indexing, version-control, and document-retention practices.
• Review documentation for accuracy, completeness, consistency, and appropriate authorization before distribution.
• Tie financial schedules and supporting reports to source systems, the general ledger, and issued financial statements.
• Track outstanding information requests and coordinate with internal departments to obtain required documentation.
• Maintain request lists, document indexes, supporting schedules, and completion-status reports.
• Respond to authorized internal and external financial-information requests under the direction of the Controller.
• Protect confidential information and ensure documentation is shared only with authorized individuals.
• Assist with other financial, operational, and strategic projects as assigned.

Audit, Controls, and Compliance

• Prepare schedules and documentation requested for annual audits, tax filings, financial reviews, and other accounting requirements.
• Assist with documenting, evaluating, and improving accounting procedures and internal controls.
• Maintain complete and organized accounting records in accordance with applicable retention requirements.
• Identify opportunities to improve the accuracy and efficiency of accounting and reconciliation processes.
• Participate in audits, investigations, monitoring activities, and other compliance activities as required.
• Protect confidential financial, payroll, employee, customer, and vendor information.
• Adhere to all Company policies, procedures, and compliance requirements.

Required Qualifications

• Bachelor's degree in accounting, finance, or a closely related field.
• At least three years of general accounting experience.
• Solid understanding of GAAP, accrual accounting, debits and credits, and general ledger accounting.
• Demonstrated experience preparing journal entries and account reconciliations.
• Experience supporting month-end close activities.
• Strong Microsoft Excel skills, including pivot tables, lookup functions, formulas, filters, and data reconciliation.
• Experience using a major accounting or enterprise resource planning system.
• Strong analytical, organizational, and problem-solving abilities.
• Ability to manage multiple deadlines and maintain accuracy with detailed financial information.
• Ability to organize, validate, and maintain significant volumes of confidential documentation.
• Effective written and verbal communication skills.