Staff Accountant - Construction

OneSearch Partners; Seattle (WA); On-site; USD 55,000 - 75,000; Full time

Job summary

OneSearch Partners seeks a Staff Accountant to support daily accounting operations for construction divisions, working closely with project managers, field personnel, vendors, subcontractors, and leadership.

This role handles accounts payable, payroll processing, accounts receivable, and essential job costing, while assisting with month-end financial reporting and project cost analysis.

Candidates should have construction accounting experience, proficiency in Excel, and strong attention to detail.

Qualifications

• Experience with construction accounting and job costing workflows.
• Experience with construction payroll, certified payroll a plus.
• Strong knowledge of AP, AR, payroll, and GL.
• Proficiency with Excel for analytics.
• Experience with job cost reporting and WIP is a plus.

Responsibilities

• Process vendor and subcontractor invoices with correct job codes.
• Manage weekly payroll and allocate costs to projects.
• Process AR and assist with collections.
• Support month-end close and WIP reporting.
• Maintain subcontractor compliance records and lien releases.
• Monitor cash flow and assist with project cost analysis.

Skills

Construction accounting

Job costing workflows

Accounts payable

Accounts receivable

Payroll processing

General ledger

Excel (VLOOKUP, PivotTable)

Communication skills

Detail-oriented

Team collaboration

Education

Bachelor's degree in Accounting

CPA/ CMA preferred

Tools

Sage 100 Contractor

Viewpoint

QuickBooks Enterprise

Foundation

Job description

The Staff Accountant will support the daily accounting operations for construction divisions, working closely with Project Managers, field personnel, vendors, subcontractors, and executive leadership. This role handles a variety of construction-specific accounting functions, including accounts payable, payroll processing, accounts receivable, and essential job costing, while assisting with month-end financial reporting.

Key Skills & Qualifications:

• Industry Experience: Working knowledge of construction accounting principles and job costing workflows.
• Software Proficiency: Experience with Sage 100 Contractor or similar construction-specific accounting software (e.g., Viewpoint, QuickBooks Enterprise, Foundation).
• Core Accounting: Strong foundational knowledge of accounts payable, accounts receivable, payroll, and general ledger accounting.
• Payroll Operations: Familiarity with construction payroll, including certified payroll requirements and prevailing wage standards.
• Project Controls: Clear understanding of job cost coding, purchase orders, subcontractor compliance, and progress billings.
• Technical Tools: Advanced skills in Microsoft Office, particularly Excel (vlookups, pivot tables).
• Soft Skills: Strong attention to detail, accuracy, excellent organizational skills, and the ability to communicate effectively across both office and field teams.
• Language: Bilingual skills are a plus, but not required.

Key Responsibilities:

• Accounts Payable: Process vendor and subcontractor invoices, ensuring proper job, cost code, and general ledger (GL) coding. Review billing for accuracy, proper internal approvals, and matching purchase orders.
• Cash Flow Support: Assist with weekly check runs and timely vendor payments.
• Payroll & Job Costing: Process weekly payroll, verifying employee timesheets for accuracy, completeness, and proper project allocation (regular hours, overtime, and PTO).
• Compliance Tracking: Prepare and maintain certified payroll documentation as required by specific project contracts.
• Subcontractor Management: Oversee subcontractor compliance tracking, including W-9 collection, up-to-date insurance certificates, and lien releases.
• Project Analysis: Maintain job costs (labor, materials, equipment, and subcontractor fees). Review job cost reports for anomalies, and assist Project Managers with budget questions or coding corrections.
• Accounts Receivable: Monitor accounts receivable aging reports and assist with the polite collection of outstanding balances.
• Reporting: Assist management with Work-in-Progress (WIP) tracking, month-end close procedures, and financial reporting.