Staff Accountant & Billing Specialist

Medpro systems; Mount Arlington (NJ); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) plan

Paid holidays

Professional development

Job summary

MedPro systems is seeking a Staff Accountant & Billing Specialist to manage the full billing cycle and support finance with reconciliations and reporting. The role partners with Sales and customers to improve billing accuracy and cash flow, while performing core accounting tasks in a hybrid work setting.

Ideal candidates will have 3–5+ years in accounting with billing experience, strong accounting knowledge, and familiarity with SaaS environments.

Qualifications

• Bachelor’s Degree in Accounting or related field.
• 3-5+ years of accounting experience with billing.
• SaaS business experience; revenue recognition and close processes.
• Strong knowledge of accounting principles.

Responsibilities

• Prepare and process customer invoices, including reviewing contracts and billing data.
• Generate aging reports and statements; follow up on overdue balances.
• Reconcile customer accounts; monitor accrued and deferred revenue.
• Record approved adjustments (credits, accruals, prepaids).
• Conduct weekly billing and revenue reviews; ensure accuracy in systems.
• Track customer tax status and sales tax jurisdiction records.
• Manage customer portals and onboarding forms.
• Provide ad hoc financial trackers and reports; review for policy compliance.

Skills

Attention to detail and accountability

Communication skills

Task prioritization

Education

Bachelor’s Degree in Accounting

Tools

Microsoft Office

QuickBooks Online

SalesForce

Maxio

Avalara

Job description

Description

POSITION SUMMARY

The Staff Accountant & Billing Specialist plays a key role in managing the full billing cycle and ensuring the timely collection of accounts receivable. This role partners closely with the Sales team and customers to enhance billing accuracy, streamline processes, and accelerate cash flow. In addition to core billing functions, the position is responsible for complex accounting tasks, account reconciliations, and financial reporting support—contributing to the overall efficiency and accuracy of the finance department. This position follows a hybrid work schedule, with regular in-person attendance required.

BENEFITS

• Current benefit programs offered by MedPro include medical, dental, vision, health savings account, paid parental leave, disability and life insurance, legal, critical illness and accident insurance, 401(k) plan, profit sharing, generous PTO, 11 paid holidays, opportunities for professional development & growth and company sponsored events.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Prepare and process customer invoices, including reviewing contracts, running invoice reports, compiling billing data, and ensuring prompt delivery.
• Generate and analyze aging reports and statements of account; follow up on overdue balances.
• Reconcile customer accounts and monitor accrued and deferred revenue.
• Record approved financial adjustments (e.g., credits, accruals, prepaids) for customer accounts and contracts.
• Conduct weekly billing and revenue account reviews to ensure accuracy in accounting systems.
• Track customer tax status and maintain accurate sales tax jurisdiction records.
• Manage customer portals and complete onboarding forms.
• Perform accurate, timely reconciliations for assigned accounts, ensuring proper transaction recording and prompt resolution of discrepancies.
• Create and maintain ad hoc financial trackers and reports to monitor key data.
• Review reports for compliance with company policies and accounting standards.
• Assist with additional accounting functions such as budgeting, accounts payable, and credit card transaction processing.
• Provide departmental support to meet deadlines and organizational objectives.
• Evaluate and recommend process improvements to increase efficiency and accuracy.
• Perform other related duties as assigned.

Requirements

EDUCATION/CERTIFICATION

• Bachelor’s Degree in Accounting or a related field

JOB QUALIFICATONS

• Ethical, trustworthy, dependable, and accountable
• Excellent written and verbal communication skills
• Detail-oriented and takes pride in a record of accuracy
• Ability to find new and improved ways to do things
• Ability to organize tasks and prioritize to meet deadlines
• Comfort with a fast-paced environment where there is lots of growth and change
• Willingness to wear many hats and help wherever needed

YEARS’ EXPERIENCE

• 3-5+ years of experience in accounting, with proficiency in billing
• Strong knowledge of accounting principles
• Work experience in a fast paced and high-growth company, with specific responsibilities in revenue recognition and knowledge of close processes
• SaaS business experience

TECHNOLOGY/SOFTWARE KNOWLEDGE

• Microsoft Office
• QuickBooks Online
• SalesForce
• Maxio
• Avalara, a plus

REQUIRED TRAVEL

• 10%

PHYSICAL REQUIREMENTS

• Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.
• The individual is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer screen and extensive reading. The individual in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc. The individual must be able to remain in a stationary position 70% of the time.