Staff Accountant, Accounts Payable

Medici Brands; New York (NY); On-site; USD 80,000 - 100,000; Full time

Benefits offered by this job

Equity options

Health, Vision, Dental Insurance

401(k) with 4% match

Gym expenses covered

Job summary

Medici Brands, based in New York, seeks a Staff Accountant, Accounts Payable to own end-to-end AP operations, from vendor onboarding to payment runs. You will ensure accurate processing, tight internal controls, and proactive cash-flow support in a fast-growing CPG environment.

The role requires 1–3 years AP experience, strong US GAAP knowledge, and hands-on ERP proficiency with NetSuite. In-office NYC work culture and a competitive package await the right candidate.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field.
• 1-3 years of accounting experience with accounts payable.
• Strong understanding of US GAAP and AP internal controls.
• Experience in a high-growth, CPG, retail, or manufacturing environment preferred.
• Hands-on experience with ERP systems (NetSuite preferred).
• Experience using AP and spend management software (e.g., Ramp or similar).
• Track record of improving and scaling AP processes.
• Strong organizational skills, attention to detail, and ownership mindset.
• Self-starter who thrives in a fast-paced, scaling environment.

Responsibilities

• Own end-to-end AP operations including vendor onboarding, invoice intake and coding, three-way matching, approval routing, and payment runs.
• Ensure timely and accurate processing of invoices and payments while maintaining strong internal controls.
• Manage the AP aging schedule, proactively resolve discrepancies, and support cash flow planning by flagging upcoming payment obligations.
• Serve as the primary point of contact for vendor inquiries, statement reconciliations, and dispute resolution.
• Maintain the vendor master file, including W-9 collection, 1099 tracking, and banking/payment detail verification.
• Drive process improvements and automation within AP workflows, reducing manual touchpoints as invoice volume scales.
• Partner with budget owners across the business to build and maintain accrual processes for incurred but unbilled spend, ensuring expenses are captured in the correct period.
• Support month-end AP close activities, including accruals, subledger-to-GL reconciliations, and supporting schedules.

Skills

US GAAP

AP internal controls

Vendor management

ERP systems (NetSuite)

Spend management software (Ramp)

Process improvement

Attention to detail

Ownership mindset

Education

Bachelor's degree in Accounting/Finance

Tools

NetSuite

Ramp

Job description

Medici Brands is the parent company of David, Epogee, HallPass and several emerging brands launching in the near future. Medici Brands is led by CEO Peter Rahal, Co-founder and former CEO of RXBAR, and is focused on building brands that break the tradeoffs between taste and nutrition that have classically existed.

Role and Responsibilities:

The Staff Accountant, Accounts Payable will sit in the Finance function, responsible for end-to-end AP operations, overseeing everything from vendor onboarding to payment runs. Reporting directly to the Accounting Operations Manager, this individual will establish scalable workflows, enforce internal controls, and guarantee accurate, timely disbursements for vendors and employees alike. This hands-on position requires someone who excels at mastering details, driving cross-functional alignment, and thriving in a rapid, high-growth environment.

Accounts Payable Operations

• Own end-to-end AP operations including vendor onboarding, invoice intake and coding, three-way matching, approval routing, and payment runs.
• Ensure timely and accurate processing of invoices and payments while maintaining strong internal controls.
• Manage the AP aging schedule, proactively resolve discrepancies, and support cash flow planning by flagging upcoming payment obligations.
• Serve as the primary point of contact for vendor inquiries, statement reconciliations, and dispute resolution.
• Maintain the vendor master file, including W-9 collection, 1099 tracking, and banking/payment detail verification.
• Drive process improvements and automation within AP workflows, reducing manual touchpoints as invoice volume scales.
• Partner with budget owners across the business to build and maintain accrual processes for incurred but unbilled spend, ensuring expenses are captured in the correct period.
• Support month-end AP close activities, including accruals, subledger-to-GL reconciliations, and supporting schedules.

Corporate Card & Expense Management

• Administer and optimize the company's corporate card and expense management platform to improve spend visibility, policy compliance, and employee experience.
• Monitor card spend, enforce policy compliance, and implement controls to mitigate fraud and misuse.
• Oversee employee reimbursements, ensuring timely review, approval, and processing in accordance with company policy
• Maintain and strengthen AP internal controls, approval hierarchies, and segregation of duties as the company scales.
• Support internal and external audit requests related to AP and vendor spend.
• Ensure compliance with sales/use tax and 1099 reporting requirements on vendor payments.

Cross Functional Partnership

• Partner closely with Supply Chain, Retail, People, and other business teams that generate vendor spend.
• Communicate clearly with the Finance function on payment timing, cash impacts, and operational risks.
• Act as a trusted finance partner to internal stakeholders and external vendors alike.

What you’ll bring:

• Bachelor's degree in Accounting, Finance, or related field.
• 1-3 years of accounting experience with experience in accounts payable.
• Strong understanding of US GAAP and AP internal controls.
• Experience in a high-growth, CPG, retail, or manufacturing environment preferred.
• Hands-on experience with ERP systems (NetSuite preferred).
• Experience using AP and spend management software (e.g., Ramp or similar).
• Track record of improving and scaling AP processes.
• Strong organizational skills, attention to detail, and ownership mindset.
• Self-starter who thrives in a fast-paced, scaling environment.

Practicalities:

• This is a full-time, in-office role based in New York City. We work onsite five days a week- when the culture fits, it is fun to be in the office together.
• Salary: $80,000 - 100,000 per year, inclusive of bonus.
• Company equity options.
• 100% covered Health, Vision, Dental Insurance.
• 401(k) with 4% match.
• Additional perks, such as covered gym expenses.