Staff Accountant/Accounts Payable

Harwood International; Dallas, Northern (TX, KY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Harwood International is seeking a detail-oriented Staff Accountant / Accounts Payable to join our Accounting & Finance team in Dallas. You will oversee AP for multiple Harwood entities, code invoices, and ensure timely payments, while also supporting general ledger and month-end close processes.

The ideal candidate will have 2–5 years of accounting experience with AP exposure, GAAP knowledge, and strong organizational and analytical skills.

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field preferred.
• 2–5 years of accounting experience, with meaningful accounts payable experience.
• Experience with general ledger accounting, reconciliations, and invoice processing.
• Strong understanding of basic accounting principles and GAAP.
• Experience working with an accounting or ERP system.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to work independently and collaborate effectively with a team.
• High level of integrity, discretion, and confidentiality.

Responsibilities

• Manage the full accounts payable process for multiple Harwood entities and affiliated companies.
• Review, code, and process invoices accurately and timely.
• Verify invoices for appropriate documentation, approvals, coding, and supporting contracts or purchase orders.
• Ensure expenses are properly coded to the appropriate entity, property, department, project, and general ledger account.
• Prepare and process weekly check, ACH, and wire payment runs.
• Monitor accounts payable aging and ensure invoices are paid according to approved payment terms.
• Reconcile vendor statements and research outstanding or disputed balances.
• Respond to vendor inquiries and resolve invoice and payment discrepancies.
• Maintain accurate vendor records and assist with new vendor setup and required documentation.
• Assist with 1099 preparation and reporting.
• Maintain organized electronic and physical AP records.
• Ensure invoices and expenses are recorded in the appropriate accounting period.
• Prepare and post journal entries, including recurring, accrual, prepaid, and adjusting entries.
• Perform monthly bank, credit card, prepaid, accrual, intercompany, and other account reconciliations.
• Assist with monthly, quarterly, and year-end financial close processes.
• Review general ledger activity for accuracy, completeness, and appropriate coding.
• Maintain supporting schedules for assigned balance sheet and income statement accounts.
• Assist with preparation of monthly financial statements and management reports.
• Reconcile intercompany transactions and balances between affiliated entities.
• Research and resolve discrepancies and unusual account activity.
• Assist with accounts receivable, cash management, and other accounting functions as needed.
• Assist with accounting for real estate development, construction, property, and capital expenditures.
• Review and properly classify development and construction-related invoices and expenses.
• Assist with tracking project costs and capitalized expenditures.
• Maintain supporting documentation for development and property-related accounting activity.
• Work with internal development, property management, construction, and other teams to resolve invoice and accounting questions.

Skills

Attention to detail

Organizational skills

Time management

Analytical thinking

Communication skills

Independent work

Team collaboration

Integrity / Confidentiality

Education

Bachelor's degree in Accounting/Finance

Tools

ERP system

Yardi

MRI

NetSuite

Sage

Job description

Harwood International is seeking a detail-oriented, organized, and proactive Staff Accountant / Accounts Payable professional to join our Accounting & Finance team.

This position will support the accounting operations of Harwood International and its affiliated entities, including real estate development, investment, property, and corporate entities. The role will have primary responsibility for accounts payable while also supporting general ledger accounting, account reconciliations, month-end close, financial reporting, and other accounting functions.

The ideal candidate will have strong attention to detail, excellent organizational skills, sound accounting knowledge, and the ability to manage multiple priorities in a complex, multi-entity environment.

Accounts Payable

• Manage the full accounts payable process for multiple Harwood entities and affiliated companies.
• Review, code, and process invoices accurately and timely.
• Verify invoices for appropriate documentation, approvals, coding, and supporting contracts or purchase orders.
• Ensure expenses are properly coded to the appropriate entity, property, department, project, and general ledger account.
• Prepare and process weekly check, ACH, and wire payment runs.
• Monitor accounts payable aging and ensure invoices are paid according to approved payment terms.
• Reconcile vendor statements and research outstanding or disputed balances.
• Respond to vendor inquiries and resolve invoice and payment discrepancies.
• Maintain accurate vendor records and assist with new vendor setup and required documentation.
• Assist with 1099 preparation and reporting.
• Maintain organized electronic and physical AP records.
• Ensure invoices and expenses are recorded in the appropriate accounting period.

General Accounting

• Prepare and post journal entries, including recurring, accrual, prepaid, and adjusting entries.
• Perform monthly bank, credit card, prepaid, accrual, intercompany, and other account reconciliations.
• Assist with monthly, quarterly, and year-end financial close processes.
• Review general ledger activity for accuracy, completeness, and appropriate coding.
• Maintain supporting schedules for assigned balance sheet and income statement accounts.
• Assist with preparation of monthly financial statements and management reports.
• Reconcile intercompany transactions and balances between affiliated entities.
• Research and resolve discrepancies and unusual account activity.
• Assist with accounts receivable, cash management, and other accounting functions as needed.
• Assist with accounting for real estate development, construction, property, and capital expenditures.
• Review and properly classify development and construction-related invoices and expenses.
• Assist with tracking project costs and capitalized expenditures.
• Maintain supporting documentation for development and property-related accounting activity.
• Work with internal development, property management, construction, and other teams to resolve invoice and accounting questions.

Reporting, Audit & Compliance

• Assist with month-end and year-end financial reporting.
• Provide supporting documentation for annual audits, tax filings, insurance requests, and other financial reporting requirements.
• Assist with audit requests and research accounting questions as needed.
• Maintain accurate and organized financial records in accordance with Company policies and applicable accounting standards.
• Support the Accounting & Finance team with special projects and process improvement initiatives.

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field preferred.
• 2–5 years of accounting experience, with meaningful accounts payable experience.
• Experience with general ledger accounting, reconciliations, and invoice processing.
• Strong understanding of basic accounting principles and GAAP.
• Experience working with an accounting or ERP system.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to work independently and collaborate effectively with a team.
• High level of integrity, discretion, and confidentiality.

Preferred Experience

• Real estate development, commercial real estate, property management, construction, investment, or hospitality accounting.
• Multi-entity accounting experience.
• Intercompany accounting.
• Construction or development project accounting.
• Experience with Yardi, MRI, NetSuite, Sage, or similar accounting systems.
• Experience processing ACH and wire payments.
• Experience with 1099 reporting.
• Experience with construction invoices, contracts, retainage, or project-related expenses.

Equal Opportunity Employer
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