Staff Accountant

Austin Community College; Town of Texas (WI); On-site; USD 50,000 - 65,000; Full time

Job summary

A leading independent school is seeking a Staff Accountant to provide support in a fast-paced environment. Key responsibilities include processing tuition billing, maintaining financial records, and preparing General Ledger entries. Ideal candidates should have a Bachelor’s degree in Accounting and 2-4 years of relevant experience, preferably in an independent school. Proficient knowledge of Microsoft Office and accounting software is essential. The role offers a full-time position with flexibility in work hours.

Qualifications

• Bachelor’s degree in accounting is required.
• At least 2‑4 years of relevant, direct accounting experience.
• Experience at an independent school is preferred.

Responsibilities

• Process and post receipts for tuition billing and fees.
• Prepare General Ledger journal entries and account reconciliations.
• Maintain student and parent tuition records.

Skills

Accounting principles

Detail-oriented

Verbal communication

Written communication

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Education

Bachelor’s degree in accounting

Tools

Blackbaud Financial Edge/NXT

Job description

Founded in 1906, St. Mark's School of Texas is a non-sectarian, college-preparatory, independent day school for boys in grades one through twelve. The School’s charter states that it is “designed to afford its students well-rounded physical, intellectual, moral, and religious training and instruction.” The School is intended to be a diverse community of teachers and students who share a love of learning and who strive for high achievement in whatever they undertake.

St. Mark’s aims to prepare young men to assume leadership and responsibility in a competitive and changing world. To this end, the School professes and upholds certain values. These values include the discipline of postponing immediate gratification in the interest of earning eventual, hard-won satisfaction; the responsibility of defending one’s own ideas, of respecting the views of others, and of accepting the consequences for one’s own actions; and an appreciation for the lively connection between knowledge and responsibility and the obligation to serve.

Position Description

St. Mark's School of Texas seeks an experienced Staff Accountant to join the Business Office on a full‑time basis. This position reports directly to the Controller. The Staff Accountant will provide support to the Business Office in accordance with school policies and procedures. This position requires the ability to perform in a fast‑paced environment, meet simultaneous deadlines, and maintain high levels of accuracy, professionalism, and confidentiality.

Responsibilities

• Processing and posting receipts for tuition billing, extended day, and Development gifts.
• Maintain credit card transactions, including deposits, discounts, fees, and account reconciliations for gifts from the Development Office, cash receipts from programs, and revenue from the Parents’ Association.
• Prepare General Ledger journal entries, including budget transfers, GL account reconciliations, and bank reconciliations.
• Process and maintain all student billing. Bill all student tuition and fees, process deposits, payments, and financial aid in coordination with the Admission Office.
• Maintain student and parent tuition records; administer the tuition refund plan, tuition remission, and provide tuition revenue reports to the Controller for year‑end audit and budgeting.
• Manage accounts receivable collections for tuition, school store and extended day.
• Assist in the budget process with data entry and report distribution. Provide monthly budget reporting and reconciliation assistance to budget administrators.
• Provide daily information on cash flow requirements to the Controller and second authorization for bank transfers, EFTs, and wire transfers.
• Assist and maintain a professional relationship with the Parents’ Association as it relates to financial transactions.
• Provide support for accounts payable and payroll processing on an as‑needed basis.
• Maintain positive, professional working relationships with all school constituencies.
• Flexibility to work outside normal working hours.
• Perform additional duties as assigned.

Experience/Qualifications & Skills

• Bachelor’s degree in accounting is required.
• At least 2‑4 years of relevant, direct accounting experience. Experience at an independent school is preferred.
• Previous knowledge of Blackbaud Financial Edge/NXT/Tuition and/or Billing Management is desired.
• Proficient knowledge of Microsoft Office applications, including Excel, Word, and PowerPoint.
• Demonstrated excellent verbal and written communication skills.
• Strong attention to detail and accuracy.
• Ability to work independently on assigned duties.
• Ability to manage a variety of priorities while meeting deadlines.

Qualified candidates should visit our website to complete an online application including a letter of interest and resume.