Staff Accountant

Francis-Parker-School; San Diego (CA); On-site; USD 47,000 - 52,000; Full time

Benefits offered by this job

Medical and dental coverage

TIAA retirement benefits

Job summary

Francis Parker School in San Diego, CA seeks a Staff Accountant to manage student billing and accounts receivable, assist with Ramp implementation and ERP processes, and support month-end close. Reporting to the Controller, you will collaborate with admissions and finance staff to ensure accurate awards and timely invoicing.

The role requires 3+ years in billing or AR, a accounting degree, and strong Excel/Blackbaud skills.

Qualifications

• Degree in accounting, business administration, or related field.
• Experience in billing, A/P, and/or A/R with not-for-profit exposure preferred.
• Proficiency with Blackbaud and Excel, including pivot tables.

Responsibilities

• Administer tuition billing and student adds/withdrawals.
• Coordinate with Admissions to verify financial assistance awards.
• Process annual tuition refunds and issue invoices on schedule.
• Respond to parents about invoices and balances.
• Monitor receivables and follow up on past-due accounts.
• Prepare AR reports and month-end AR journal entries.
• Cross-train with A/P and Accounting Manager for coverage.
• Assist with audit schedules and documentation.

Skills

Detail-oriented

Deadline-driven

Problem solving

Strong communication

Education

Accounting degree

Tools

Blackbaud

Excel (Pivot tables)

Job description

Description

About Francis Parker School:

Francis Parker School (Parker) is a coeducational independent day school in San Diego, California, with 1,330 students in Junior Kindergarten through Grade 12. Founded in 1912, the school’s mission is “to create and inspire a diverse community of independent thinkers whose academic excellence, global perspective, and strength of character prepare them to make a meaningful difference in the world.” Parker has two campuses: one in Mission Hills (Lower School, Junior Kindergarten - Grade 5) and a second in Linda Vista (Middle and Upper School, Grades 6 - 12).

Job Description:

Reporting to the Controller, the Staff Accountant at Francis Parker School will handle a variety of accounting functions and gain broad exposure to our financial systems. The primary focus of this role is managing student billing and accounts receivable. Additional responsibilities will include assisting the Controller with the implementation of newly purchased A/P software (Ramp), streamlining month-end procedures within our ERP software (Blackbaud), cross-training with Accounts Payable and fixed assets accounting, and potentially assisting with higher-level responsibilities such as budget preparation.

Requirements

Essential Duties/Responsibilities:

• Administer the School’s billing system, including entering tuition rates and other information. Process new student adds or withdrawals as needed (Student Billing).
• Coordinate with the Director of Admissions and Financial Assistance to ensure the accuracy of financial assistance awards (Student Billing).
• Process annual tuition refund plan insurance premiums (Student Billing).
• Generate recurring and non-recurring invoices according to a preset monthly schedule (Student Billing).
• Respond to parents' inquiries about invoices and/or account balances (Accounts Receivable).
• Monitor receivables and follow-up on past due accounts (Accounts Receivable).
• Prepare accounts receivable reports and provide periodic updates on collection activities (Accounts Receivable).
• Prepare month-end accounts receivable journal entries (Accounts Receivable).
• Crosstrain with Accounts Payable and Accounting Manager to ensure department coverage and continuity (Other).
• Reconcile accounts and other transactions monthly (Other).
• Enter gifts and other miscellaneous cash receipts in the accounting system (Other).
• Prepare schedules and other supporting documentation for the annual audit (Other).
• Help overhaul outdated legacy systems (Other).
• Perform other duties as assigned (Other).

In addition to the duties listed above, the School expects the following of each employee: adheres to School policies and procedures; works in a safe manner; performs duties as workload necessitates; maintains a positive and respectful attitude; communicates regularly with supervisor about department issues; demonstrates efficient time management and prioritizes workload; demonstrates regular and consistent attendance and punctuality; meets department productivity standards; participates in School events as needed or required; and completes other duties as assigned.

Qualifications:

• Associate's or bachelor’s degree in accounting, business administration, or a related field.
• At least 3+ years of experience in a billing, accounts payable, and/or accounts receivable role.
• Solid understanding of generally accepted accounting principles, ideally in a not-for-profit setting.
• Hands-on experience with at least one major accounting system, preferably Blackbaud.
• Proficient user of Microsoft Excel, including pivot tables.
• Proven record for meeting deadlines and providing timely responses to queries.
• Exemplary professionalism, accuracy, organization, and attention-to-detail.
• Capable of independently resolving problems.
• Experience handling confidential information.
• Aptitude for making continuous improvements.
• Willingness to take on new responsibilities as needs change.

Salary and Benefits:

Parker is committed to attracting and retaining the highest-quality faculty and staff through a substantial compensation plan, including competitive salaries, TIAA retirement benefits, and full medical/dental coverage.

This Full-Time position is paid hourly, with pay ranging from $34 - $38 per hour.

Non-Discrimination:

Parker values diversity and seeks talented students, faculty, and staff from different backgrounds. All employment decisions are made without regard to unlawful considerations of race, color, sex (including pregnancy, childbirth, breastfeeding and related medical conditions), gender, sexual orientation, gender identity or expression, marital status, religion, national origin, ancestry, ethnicity, creed, age, mental or physical disability, medical condition, genetic information, military or veteran status, or any other basis prohibited by federal, state, or local law.