Staff Accountant

Operation-Par,-Inc; Saint Petersburg (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

Operation PAR, Inc. is seeking an experienced accounting professional to manage the financial life cycle of grant-funded programs at our Saint Petersburg, FL location.

The role focuses on budgeting, invoicing, reporting, and ensuring expenditures align with funder rules and GAAP. The ideal candidate has a minimum AA in Business/Accounting and at least three years of nonprofit accounting experience, with strong Excel skills (pivot tables, VLOOKUP) and the ability to work under tight deadlines

Qualifications

• Minimum of A.A. degree in Business, Accounting, or Finance.
• Nonprofit accounting experience preferred.
• Knowledge of generally accepted accounting principles (GAAP).
• Ability to manage time under tight deadlines.
• Familiarity with AP, AR, GL management, and payroll processing.

Responsibilities

• Manage and maintain the financial life cycle of grant-funded programs.
• Prepare grant invoices, financial reports, and reimbursement vouchers.
• Reconcile revenue, expenses, and project awards to GAAP and funder rules.
• Coordinate with program managers and external agencies for budgeting and forecasting.
• Support audits by gathering documentation and preparing schedules.

Skills

GAAP knowledge

Budgeting experience

Billing practices

Government regulations

Advanced Excel

Time management

Communication skills

Data analysis

AP/AR

GL management

Payroll processing

Education

AA in Business/Accounting/Finance

Bachelor’s degree preferred

Tools

Microsoft Office

Excel (Pivot, VLOOKUP)

Job description

GENERAL DESCRIPTION: Manage and maintain the financial life cycle of grant-funded programs, ensuring funds are tracked, spent, and reported according to funder rules and accounting standardsSCOPE OF PRACTICE:Create, track, and monitor grant program budgets, allocations, and expenditures.Prepare and submit grant invoices, financial reports, and reimbursement vouchers to funding agencies.Analyze and research budget variances.Reconcile grant revenue, expenses, general ledgers, and project awards.Ensure all spending aligns with federal, state, local, and private regulations, Generally Accepted Accounting Principles (GAAP), and specific OMB guidelines.Support internal and external audits by gathering documentation, preparing schedules, and producing financial statements.Partner with program managers, directors, and external agencies to forecast costs to ensure spending does not lapse.Collaborate on new grant proposals.KNOWLEDGE, SKILLS AND ABILITIES:Knowledge of generally accepted accounting principles for accurate financial reporting and complianceBudgeting experience.Knowledge of billing practices.Knowledge of governmental regulations and guidelines.Personal computer skills. Working knowledge of Microsoft Word and Advanced Microsoft Excel skills (such as pivot tables, VLOOKUPS, and data modeling).Ability to manage time under tight deadlines.Familiarity with accounts payable (AP), accounts receivable (AR), general ledger management, and payroll processing.Ability to communicate effectively with co-workers, dept. administrators, and outside agencies.Meticulous focus to catch numerical discrepancies or data errors before they impact reporting.Ability to review complex financial data, research variances, and find practical solutions.Capacity to juggle multiple recurring deadlines (such as month-end close) and track confidential financial records systematically.Skill in translating technical financial information into clear language for non-financial colleagues, managers, and stakeholders.ESSENTIAL JOB FUNCTIONS:Commitment to workplace of dignity and respectCompliance with all Equal Employment Opportunity rules and guidelinesAbility to work with others cooperatively and cordially in a spirit of teamworkAbility to appear at work as scheduled, mindful of the company’s attendance policiesAbility to accept directions from managers and supervisors in a respectful and collaborative mannerPerforms other duties as assigned and maintains a safe work environment.REQUIRED QUALIFICATIONS: Minimum of A.A. degree in Business, Accounting, Finance. Bachelor’s degree in Business, Accounting, or Finance preferred. Minimum three (3) years accounting experience. Nonprofit accounting experience preferred.SPECIAL REQUIREMENTS:Must pass level II background (https://info.flclearinghouse.com) and drug screenMust maintain current training as required by Operation PAR, Inc. policiesESSENTIAL PHYSICAL SKILLS:Must have Microsoft Office experienceModerate proficiency in the use of Microsoft Windows-based computersAbility to sit at a desk extended periods of time• Ability to bend, stoop, and reach• Ability to lift and carry 10 poundsAbility to move about, both indoors and outAbility to document in an electronic health record systemFamiliarity with Data Collection and Analysis (not all positions)Maintains strong attention to detail and accuracy in daily taskENVIRONMENTAL CONDITIONS:Treatment program environmentExposure to individuals who may be experiencing emotional distress or agitationPossible exposure to clients with communicable diseasesInvolves some outdoor activitiesIn-home or community environmentsWORKPLACE STANDARDS:Adheres to company time and attendance standards, with understanding of the needs of a 24-hour residential program if applicableDemonstrates knowledge of company policy and procedureReasonable accommodations will be made for otherwise qualified individuals with a disability.