Staff Accountant

Swing Education; New York (NY); Remote; USD 75,000 - 85,000; Full time

Benefits offered by this job

Medical benefits

Flexible time off

Paid holidays

Parental leave

Stock options

Professional development reimbursement

Co-working allowance

Mission-driven culture

Fun, collaborative environment

Job summary

Swing Education is seeking a Staff Accountant to own end-to-end billing and accounts receivable for a fast-growing marketplace placing thousands of substitute teachers. You will manage weekly invoicing, daily cash applications, credit memos, collections with school districts, and support the monthly close and revenue recognition.

You'll work remotely within the United States on a small finance team, collaborate with finance leadership, and have room to automate processes, improve remittances,

Qualifications

• Full-cycle billing and AR ownership including weekly invoicing and daily cash application.
• Ability to handle collections with school districts and resolve disputes tactfully.
• Experience with journal entries, reconciliations, and supporting schedules for cash, revenue, AR, and deferred revenue.

Responsibilities

• Own end-to-end billing and AR processes for school districts.
• Support monthly close, revenue recognition, and financial reporting.

Skills

Billing & AR ownership

Attention to detail

Cross-functional collaboration

Time management

Education

Progress toward CPA license

Tools

QuickBooks Online

Ordway

Ramp

Job description

As our Staff Accountant, you'll own billing and accounts receivable for a marketplace that fills hundreds of thousands of K-12 classroom absences each year, reporting to the Accounting Manager on a small, remote finance team. Billing is the core of the role: weekly invoicing, daily cash application, credit memos, and collections with school districts. On a team this size, you'll also contribute to the monthly close, revenue recognition, financial reporting, and our annual audit, with the potential to expand more broadly. You'll learn how a finance function runs end to end rather than just one slice of it. You'll work directly with finance leadership and help reshape how billing and close get done. If you want real ownership, broad exposure, and work that keeps great teachers in classrooms, keep reading.

Keys to Success in This Role

• Full-cycle billing and AR ownership: You've run billing and AR yourself, not just supported it. Here you'll invoice district and charter customers every week, apply payments daily (including checks that cover several invoices with no remittance advice), and keep the open-invoice list accurate to the penny.
• Collections that strengthen relationships: You can collect a past-due balance and leave the customer happier than before. School districts run on POs and board approvals, so you'll often work through problems like a PO that has run out mid-year, and find a way forward instead of just sending reminders.
• Sound judgment on disputes: You can tell a genuine billing dispute from a stalling tactic. When a district disputes charges because a substitute left early or didn't show, you'll confirm the facts with Support, decide whether a credit is warranted and for how much, and issue it correctly.
• Close fundamentals: You're comfortable with journal entries, account reconciliations, and supporting schedules for cash, revenue, AR, and deferred revenue. You'll book accruals for substitute days worked but not yet invoiced and record district deposits and prepayments as deferred revenue, recognizing it as substitute days are worked. You'll help prepare monthly, quarterly, and annual financials.
• Juggling deadlines without dropping details: Weekly billing cycles, month-end close, and audit requests often land in the same week. You prioritize well, meet deadlines, and still catch the duplicate payment or the invoice that doesn't tie out.
• A builder's instinct for process: When you see a manual, repetitive step, you start thinking about how to automate or simplify it. You'll have room to improve how we handle remittances, track PO balances, and run close, and to document it so it sticks.
• Tools and background are a plus: Strong Excel or Google Sheets skills are essential. Experience with QuickBooks Online, Ordway, or Ramp, prior startup experience (especially at a tech-enabled marketplace or service business), and progress toward a CPA license are all a plus. You may also help with accounts payable as needed.

Why You're Excited About This Job

• Broad exposure: Billing, AR, close, revenue recognition, financial reporting, and audit all sit in one role. It's a faster path to understanding how an entire finance function works.
• Real ownership: Billing is yours to run and improve, not a small piece of someone else’s process.
• Direct access to leadership: You'll work closely with finance leadership, and your work flows straight into our financial statements, audits, and lender reporting.
• Room to build: You'll help redesign how billing and close get done, from the processes to the systems behind them.
• Cross-functional reach: You'll partner with Support, Sales, and Operations, so you'll understand how the business works, not just the ledger.
• A mission that matters: Every invoice you get right helps keep a qualified teacher in front of K‑12 students.
• Growth trajectory: As the team and company grow, this role can grow with them.

About Swing Education

Swing Education is a technology-enabled marketplace that connects K-12 schools and districts with qualified substitute teachers. Founded in 2015 by former educators and administrators, Swing operates across California, Arizona, Texas, Illinois, New York, New Jersey, and Washington, D.C., partnering with thousands of schools and filling hundreds of thousands of absence days each year. The company has raised over $60 million from leading investors, including Apax Partners (Series C lead), Reach Capital, Owl Ventures, and GV. Swing is headquartered in San Francisco with a distributed team. We believe every classroom deserves a great teacher — and we're building the platform to make that happen at scale.

THIS IS A FULLY REMOTE POSITION OPEN TO CANDIDATES LOCATED IN THE UNITED STATES. APPLICANTS MUST BE CURRENTLY AUTHORIZED TO WORK IN THE UNITED STATES. SWING EDUCATION DOES NOT SPONSOR EMPLOYMENT VISAS (E.G., H-1B) FOR THIS ROLE, NOW OR IN THE FUTURE.

Salary is commensurate on experience and is adjusted for cost of living standards dependent on position location. Swing Education offers a comprehensive benefits package which includes the following perks: Medical/dental/vision benefitsFlexible Time Off (FTO)Paid holidaysParental leaveStock optionsProfessional development reimbursement programCo-working membership reimbursementMission-driven workFun, collaborative, balanced culture

COMPENSATION:: $75,000 USD - $85,000 USD