Staff Accountant

SISTERS OF CHARITY OF NAZARETH INC; Nazareth (KY); On-site; USD 60,000 - 85,000; Full time

Job summary

The Sisters of Charity of Nazareth seek a Staff Accountant to support the Province Office of Finance Administration in Nazareth, KY. You will handle Accounts Payable, Cash Disbursements, and Cash Receipts while applying GAAP to analyze financial information and produce reports.

Qualifications include a Bachelor’s Degree in Accounting and at least five years of related experience. The role requires strong integrity, accuracy, and the ability to work with confidential information.

Qualifications

• Bachelor’s Degree in Accounting from a four-year college or university; five years related experience and/or training in finance department responsibilities; or equivalent combination of education and experience.
• Must have a valid driver's license and the ability to be bonded.

Responsibilities

• Accounts Payable: verify invoices for payment; code to general ledger accounts; prepare and issue checks; maintain check register.
• Cash Disbursements: initiate banking transfers; record as cash disbursement; manage monthly subsidy payments and department payroll.
• Cash Receipts: deposit cash receipts; reconcile bank statements; ensure proper coding and posting.
• Government Reporting and Benefits: prepare Form 1099s and 1096; awareness of Social Security, Medicare, and Medicaid programs.
• Financial Statements: prepare journal entries; monitor and reconcile ledgers; produce monthly financial reports.
• Record Keeping: maintain accounting records in compliance with policies.
• Audits: assist with annual audits as needed.
• Assistance: support POFA staff and other Congregation members as needed.

Skills

Ethical Conduct

Confidentiality

Analytical

Problem Solving

Effective Communication

Teamwork

Planning/Organizing

Accuracy

Attendance/Punctuality

Dependability

Initiative

Education

Bachelor's Degree in Accounting

Job description

About the Organization We, the Sisters of Charity of Nazareth are an international Congregation impelled by the love of Christ in the tradition of Vincent de Paul and Louise de Marillac and the pioneer spirit of Catherine Spalding. Embracing intercultural relationships, we and out Associates commit ourselves to care for all creation and working for peace and justice in solidarity with oppressed and marginalized peoples. For more about The Sisters of Charity of Nazareth, visit our website at nazareth.org.

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Category Accounting/Finance

Exempt/Non-Exempt Non-Exempt

Description

The staff accountant, under the supervision of the Director of the Province Office of Finance Administration, performs a wide variety of accounting functions including Accounts Receivable, Accounts Payable, Cash Management, and monthly Account Reconciliations. The staff accountant is responsible for managing the accounting systems and financial transactions within the Province Office of Finance Administration. The staff accountant applies generally accepted accounting principles to analyze financial information and prepare financial reports by performing the following duties.

Essential Functions

ACCOUNTS PAYABLE –All invoices have been verified for payment approval. If necessary, the director, liaison, or authorized agent is contacted to obtain approval. All bills are reviewed for accuracy and if necessary, contact the vendor for clarification, discrepancy, error, etc. Any discounts or refunds are calculated and recorded. The transaction details are coded by general ledger account, entered, reviewed, and posted in the accounting software and any necessary spreadsheets are updated. All payment checks are printed, prepared for mailing, and the corresponding check register is updated. Payments include nursing home charges for the Sisters as well as medical invoices.

CASH DISBURSEMENTS –Banking ACH, account, or wire transfers are initiated as assigned. Payments made by these banking transfers are entered as a cash disbursement instead of through accounts payable. These payments include monthly subsidy payments to the members of the congregation, department payroll, and credit card payments. The transaction details are coded by general ledger account, entered, reviewed, and posted in the accounting software. The corresponding check register is updated.

CASH RECEIPTS –Any cash receipts, including accounts receivable, are prepared for deposit into the local bank as needed. The transaction details are coded by general ledger account, entered, reviewed, and posted in the accounting software. The corresponding check register is updated. The assigned bank account statements are reconciled.

GOVERNMENT REPORTING AND BENEFITS -Form 1099s are prepared and issued to medical providers, other providers, and members with patrimony interest. Form 1096 is prepared and mailed to the IRS. Knowledge of government benefits programs such as Social Security, Medicare, and Medicaid.

FINANCIAL STATEMENTS –Any necessary journal entries are entered, reviewed, and posted in the accounting software. The general ledger accounts are monitored, reconciled, and balanced with any accounting discrepancies, problems, or issues reported. Financial reports and/or statements are prepared and distributed monthly on a timely basis.

RECORD KEEPING -Financial records are maintained in an accurate, timely, and orderly manner. All computer files, paper files, and financial records are maintained in compliance with the departmental policies and procedures.

CONFIDENTIALITY -All confidential information is safeguarded. The security of computer programs, equipment, and related materials is maintained and safeguarded.

AUDITS –Assists with annual audits as needed.

ASSISTANCE –Assists congregation members, Province Leadership, other Sisters of Charity of Nazareth employees, and providers as necessary. Supportsother POFA department staff members as needed.

Other duties may be assigned.

Position Staff Accountant

Position Requirements

Qualification Requirements: To perform this job, the individual must be able to perform each essential duty satisfactorily. The requirements listed represent knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies

• Ethical Conduct
• Confidentiality
• Analytical
• Problem Solving
• Effective Communication
• Teamwork
• Planning/Organizing
• Accuracy
• Attendance/Punctuality
• Dependability
• Initiative

Supervisory Responsibility: This position has no supervisory responsibilities.

Education/Experience: Bachelor’s Degree in Accounting from four-year college or university; five years related experience and/or training in the performance of finance department responsibilities; or equivalent combination of education and experience. Persons in this position are expected to be available for no less than 40 hours of annual in-service or training relating to the development or maintenance of skills necessary to the performance of duties.

Licenses/Certificates: Must have a valid driver’s license and the ability to be bonded.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand and walk. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment: This is an office environment where the noise level in the work environment is usually quiet. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position Type/Expected Hours of Work: This is a Full-Time position. Hours of work are Monday through Friday, 8:00 a.m. to 4:30 p.m., 40 hours per week.

Travel: Travel is primarily local during the business day, although some out-of-the-area and overnight travel may be expected.

This position is currently accepting applications.