Staff Accountant

Cup4Cup; Napa (CA); Remote; USD 60,000 - 90,000; Full time

Job summary

Cup4Cup is seeking a Finance Staff Accountant for a remote position. The role involves managing daily sales invoices, commission calculations, and handling retailer chargebacks while ensuring accuracy in state financial operations. Candidates should exhibit strong attention to detail and professionalism in financial communications, supporting both customer and vendor relations effectively.

Qualifications

• Experience in accounting or finance roles.
• Strong proficiency in managing accounts receivable.
• Familiarity with invoicing and chargeback processes.

Responsibilities

• Prepare monthly reports on chargebacks and sales promotion spends.
• Collaborate on disputes regarding chargebacks.
• Manage invoicing for all outgoing sales orders.

Skills

Attention to detail

Professional communication

Agility

Integrity

Job description

This is a remote role in the California Region. Under the direction of the management team of Cup4Cup, the Finance Staff Accountant is responsible for the daily processing of all sales invoices, calculating monthly commissions payments, maintaining monthly retailer chargeback reports, and communicating with leadership and the finance department to investigate unnecessary retailer received chargebacks. The Staff Accountant is additionally responsible for disputing all retailer chargebacks, tracking refunded disputes, and following aging accounts receivables. Accounts receivables collections, postings, and reconciliation are also part of the role.

RESPONSIBILITIES AND SCOPE OF AUTHORITY:

• Prepare and deliver monthly reports on vendor and retailer chargebacks and sales promotion spend.
• Collaborate with leadership to dispute invalid chargebacks and promotions, submitting and tracking disputes to recover funds.
• Work with the Senior Accountant to validate chargeback postings and ensure accuracy in the general ledger and chart of accounts.
• Calculate and submit monthly commission reports to brokers and sales partners.
• Manage invoicing for all outgoing sales orders; respond to customer inquiries regarding invoices and billing.
• Partner with the Operations Associate to vet and issue credits for damages, spoilage, or returns.
• Oversee vendor and customer account setup, including onboarding and maintaining accurate records.
• Conduct weekly order analysis and reconcile end-of-month invoicing; communicate updates to support sales and trade spend goals.
• Review and manage aging accounts receivable; follow up on overdue balances and coordinate with the Senior Accountant for accurate credit and payment application.
• Record journal entries for A/R and other transactions; perform weekly and monthly reconciliations.
• Manage the [e-mail] and [e-mail] inboxes, ensuring timely, professional communication and routing inquiries appropriately.

EXPECTED BEHAVIORS:

• Model core values and incorporate them into your role.
• Represent Cup4Cup professionally in appearance and communication.
• Take ownership of responsibilities with focus and attention to detail.
• Demonstrate professionalism, agility, and speed in decision-making.
• Act with integrity and honesty to advance the company.
• Work collaboratively with peers and be receptive to change.