Staff Accountant

ADP, Inc.; Miami (FL); On-site; USD 45,000 - 55,000; Full time

Job summary

ADP, Inc. is seeking a detail-oriented Accounting Assistant to support the Controller by preparing journal entries, assisting monthly closings, and performing ledger analysis.

Responsibilities include reconciliations, AP/AR processing, invoicing, vendor statements, and helping with tax filings while maintaining organized files and supporting process improvements.

Qualifications

• Associate’s degree in accounting or equivalent.
• 1 year of accounting experience (2 years preferred).
• Knowledge of GAAP and financial statements.
• Experience with general ledger and closings.
• Excellent attention to detail and accuracy.
• Strong communication and organizational skills.

Responsibilities

• Reconciles and maintains balance sheet accounts to ensure integrity of financial statements.
• Assist with month-end and year-end closings and preparation of financial statements.
• Assist with bank/credit card reconciliations and resolve discrepancies in a timely manner.
• Manage full-cycle Accounts Payable (AP) and Accounts Receivable (AR) processes.
• Ensure timely and accurate invoice processing, coding, and payment runs.
• Reconcile vendor statements and resolve discrepancies with suppliers.
• Prepare and issue customer invoices; monitor receivables and follow up on aging accounts.
• Support intercompany reconciliations and entries.
• Support sales and use tax filings, 1099 processing, or other applicable compliance tasks.
• Will be required to effectively research, track, and resolve (or properly reference) accounting or documentation problems and discrepancies.
• Maintains files, including filing of general ledger journal vouchers, accounts payable documentation, and other miscellaneous filings.
• Prepare and post journal entries for accruals, amortization, and reclasses.
• Support process improvement initiatives to increase efficiency and accuracy, as requested by the Controller.

Skills

Accounting principles

Cost accounting

Accounting applications

Attention to detail

Problem solving

Planning & organizational skills

Analytical aptitude

Verbal & written communication

Education

Associate’s degree in accounting

Tools

Microsoft Office Suite

Job description

This team member will support the Controller in carrying out the responsibilities of the Accounting Department by preparing journal entries, assisting in monthly closings, and completing general ledger and balance sheet account analysis.

POSITION RESPONSIBILITIES:

• Reconciles and maintains balance sheet accounts to ensure the integrity of company financial statements.
• Assist with month-end and year-end closings and preparation of financial statements.
• Assist with bank/credit card reconciliations and resolve discrepancies in a timely manner.
• Manage full-cycle Accounts Payable (AP) and Accounts Receivable (AR) processes.
• Ensure timely and accurate invoice processing, coding, and payment runs.
• Reconcile vendor statements and resolve discrepancies with suppliers.
• Prepare and issue customer invoices; monitor receivables and follow up on aging accounts.
• Support intercompany reconciliations and entries.
• Support sales and use tax filings, 1099 processing, or other applicable compliance tasks.
• Will be required to effectively research, track, and resolve (or properly reference) accounting or documentation problems and discrepancies.
• Maintains files, including filing of general ledger journal vouchers, accounts payable documentation, and other miscellaneous filings. Department files are appropriately maintained for easy access, including scanning for electronic filing.
• Prepare and post journal entries for accruals, amortization, and reclasses.
• Support process improvement initiatives to increase efficiency and accuracy, as requested by the Controller.

DIMENSIONS:

This position does not have direct reports.

NATURE AND SCOPE:

Assist in preparation of monthly profit and loss statements, maintain balance sheets accounts, subsidiary ledgers, and assist with financial projects. Accuracy is of the essence. Incumbent works under the direct supervision of the Controller seeking assistance and approval for any issues that fall outside policy or corporate guidelines. Regular communication is expected with vendors, Purchasing Department and various departments regarding payment of invoices.

EDUCATION:

Associate’s degree in accounting, with plans to pursue a bachelor’s degree.

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EXPERIENCE: Minimum 1 year experience, 2 years preferred.

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KNOWLEDGE & SKILLS:

• Good knowledge of accounting principles and practices.
• Cost accounting experience highly preferred.
• Experience working with accounting applications.
• Attention to detail and accuracy.
• Problem analysis and problem-solving skills.
• Planning and organizational skills.
• Keen analytical aptitude.
• Excellentverbal and written communications skills.
• Proficient in Microsoft Office Suite including Outlook, Word and Excel.

PHYSICAL REQUIREMENTS:

0%-24%

25%-49%

50%-74%

75%-100%

Visual Acuity (including color perception):

Hearing:

Grasping/feeling:

Climbing/stooping/kneeling:

WORKING CONDITIONS:

Work is performed in a pleasant office environment.