Staff Accountant

Vaco by Highspring; Louisville (KY); On-site; USD 55,000 - 75,000; Full time

Job summary

The Staff Accountant at Vaco by Highspring is responsible for maintaining accurate financial records, focusing on reconciliations, journal entries, and supporting the month-end close. You will help ensure the general ledger is complete and closed timely, with a strong emphasis on accuracy and organization.

The role requires detail-oriented professionals who can manage multiple tasks, communicate effectively with the team, and contribute to preparation of financial statements in accordance with

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field.
• 1-3 years of relevant accounting experience (internship considered).
• Working knowledge of GAAP.
• Proficiency in Excel and MS Office.
• Strong attention to detail and ability to meet deadlines.
• Effective written and verbal communication skills.

Responsibilities

• Prepare and post journal entries to the general ledger with supporting documentation.
• Perform monthly account reconciliations and resolve discrepancies.
• Support month-end close including accruals and journal entries.
• Assist with preparation of financial statements (GAAP).
• Reconcile and analyze general ledger accounts and report variances.
• Maintain fixed asset records and depreciation schedules.
• Assist with accounts payable and accounts receivable as needed.
• Support budgeting and forecasting processes with data analysis.
• Assist with internal and external audit requests with schedules.
• Improve internal controls and accounting policies.

Skills

Attention to detail

Organizational skills

Communication skills

Deadline driven

Analytical skills

Education

Bachelor's degree in Accounting, Finance, or related field

Tools

Excel

Microsoft Office

SAP

Oracle NetSuite

QuickBooks

Job description

Key Responsibilities

The Staff Accountant is responsible for maintaining accurate financial records with a primary focus on account reconciliations, journal entries, and supporting the month-end close process. This role plays a key part in ensuring the general ledger is accurate, complete, and closed on a timely basis each period. The ideal candidate is detail-oriented, organized, and able to manage multiple priorities while meeting deadlines.

Core Duties

• Prepare and post journal entries to the general ledger, ensuring accuracy, proper coding, and complete supporting documentation.
• Perform monthly account reconciliations - including bank, balance sheet, and intercompany accounts - and research and resolve discrepancies in a timely manner.
• Support the month-end close process by completing assigned tasks within established deadlines, including accruals, reconciliations, and journal entry preparation.

Additional Responsibilities

• Assist with the preparation of financial statements (income statement, balance sheet, and cash flow) in accordance with GAAP.
• Reconcile and analyze general ledger accounts, identifying and communicating variances or trends to management.
• Maintain fixed asset records, including additions, disposals, and depreciation schedules.
• Assist with accounts payable and accounts receivable functions as needed.
• Support the annual budgeting and forecasting process by gathering and analyzing financial data.
• Assist with internal and external audit requests by preparing schedules and providing supporting documentation.
• Help maintain and improve internal controls and accounting policies and procedures.
• Perform ad hoc financial analysis and special projects as assigned.

Qualifications

Required

• Bachelor's degree in Accounting, Finance, or a related field.
• 1-3 years of relevant accounting experience (internship experience considered for entry-level candidates).
• Working knowledge of GAAP and general accounting principles.
• Proficiency in Microsoft Excel (formulas, pivot tables, lookups) and general comfort with the Microsoft Office suite.
• Strong attention to detail, organizational skills, and the ability to meet deadlines.
• Effective written and verbal communication skills.

Preferred

• Experience with an ERP or accounting system (e.g., SAP, Oracle NetSuite, Microsoft Dynamics, Sage Intacct, or QuickBooks).
• CPA license or active CPA candidate.
• Experience in [industry, e.g., manufacturing, healthcare, real estate].
• Exposure to month-end close and financial statement preparation.

Reporting Relationship

Reports to the Accounting Manager, Controller, or Assistant Controller. This is an individual contributor role with no direct reports.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail]. Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

the individual's skill sets, experience and training;

licensure and certification requirements;

office location and other geographic considerations; and

other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).