Staff Accountant

Pharma Logistics; Libertyville (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

Pharma Logistics is seeking an experienced Staff Accountant to join our Accounting team in Libertyville, IL. This role performs daily to annual accounting tasks with independence and strategic guidance from the Controller.

Responsibilities include month-end close, A/R and cash management, A/P back-up, and driving process improvements. Expertise in Excel and ERP systems such as NetSuite and Concur is highly valued, with opportunities for cross-functional project work.

Qualifications

• Bachelor's degree in accounting or a closely related financial field.
• Minimum 2 years of hands-on full-cycle accounting experience (A/P, A/R, GL).
• Advanced Excel skills and ERP familiarity.
• Strong analytical abilities to identify errors and resolve discrepancies.
• Excellent written and verbal communication with coworkers, vendors, and customers.
• Detail-oriented with a commitment to accuracy; willingness to work extended hours during peak periods.

Responsibilities

• Prepare and post daily journal entries, general ledger maintenance, and account analysis.
• Own the month-end reconciliation process, including bank accounts, credit cards, and balance sheet accounts.
• Calculate and record monthly accruals, entry adjustments, and depreciation.
• Conduct detailed variance analysis and financial reporting to support leadership decision-making.
• Assist with year-end audit preparation by compiling requested schedules and documentation.
• Audit and process employee expense reimbursements; support A/P when needed.
• Maintain vendor relationships and ensure accurate invoicing and payments.
• Develop SOPs/SWIs and participate in cross-functional system implementations.

Skills

Attention to detail

Analytical thinking

Communication

Independence

Reliability

Problem solving

Flexibility

Education

Bachelor's degree in Accounting or related field

Tools

NetSuite

Concur

ERP systems

Job description

Job Summary

The Staff Accountant is an intermediate-level position within our Accounting department. This role is responsible for executing daily, weekly, monthly, quarterly, and annual accounting tasks, as well as driving special projects. The ideal candidate works with a high degree of independence while receiving strategic support and guidance from the Controller as needed.

Job Duties And Responsibilities

Core Accounting & Month-End Close

• Prepare and post daily journal entries, general ledger maintenance, and account analysis.
• Own the month-end reconciliation process, including bank accounts, credit cards, and balance sheet accounts.
• Calculate and record monthly accruals, entry adjustments, and depreciation.
• Conduct detailed variance analysis and financial reporting to support leadership decision-making.
• Assist with year-end audit preparation by compiling requested schedules and documentation.

Accounts Receivable (A/R) & Cash Management

• Manage full-cycle A/R activities, including collections, aging report reviews, write-offs, and bad debt allowances.
• Oversee invoicing accuracy and ensure timely distribution to clients.
• Coordinate client disbursements, wholesaler data reconciliations, and payment transmissions.

Transactional & Operational Support

• Audit and process employee expense reimbursements in compliance with company policy.
• Maintain vendor relationships and support Accounts Payable (A/P) functions as a backup when necessary.
• Actively identify process bottlenecks to improve financial accuracy and operational efficiency.

Documentation & Special Projects

• Author, update, and maintain Standard Operating Procedures (SOPs) and Standard Work Instructions (SWIs) for the department.
• Participate in cross-functional special projects and system implementations assigned by management.

Required Education, Skills, And Experience

• Education: Bachelor’s degree in Accounting or a closely related financial field.
• Experience: Minimum 2 years of hands-on experience in full-cycle accounting (A/P, A/R, and General Ledger maintenance).
• Software: Advanced proficiency in Microsoft Excel (e.g., VLOOKUPs, Pivot Tables, advanced formulas) and general experience with standard accounting software packages or ERP systems.
• Problem-Solving: Proven ability to analyze complex financial data, identify errors, and independently resolve discrepancies.
• Communication: Strong written and verbal communication skills to collaborate effectively with coworkers, vendors, and customers.
• Reliability: Exceptional attention to detail, a commitment to maintaining a high level of accuracy, and a positive, team-oriented attitude.
• Flexibility: Willingness to work extended hours during peak times (such as month-end and year-end close) as requested.
• Compliance: Ability to complete a comprehensive background check, and drug screening.

Beneficial (Preferred) Education, Skills, And Experience

• Direct experience using NetSuite and Concur is highly preferred.
• Prior experience managing accounting functions across multiple company entities.
• Specialized expertise in Accounts Receivable and collections strategies.