Staff Accountant

R.F. MacDonald Co.; Hayward (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

R.F. MacDonald Co. is seeking a Staff Accountant to support the Controller and assist with A/R, A/P, and payroll duties in a fast-paced environment in Hayward, CA.

The role emphasizes accuracy, timeliness, and cross-functional collaboration to ensure accurate financial reporting. The ideal candidate brings at least 5 years of accounting experience, strong Excel skills, and familiarity with NetSuite and tax processes.

Qualifications

• Associates degree in accounting and minimum two years related experience.
• Proficient in Excel, Word, and accounting software systems.
• Excellent verbal and written communication skills.
• Strong interpersonal skills.
• Keystrokes a minimum of 45 wpm.

Responsibilities

• Assist in month-end close, including WIP review, margin analysis, journal entries, and balance sheet reconciliations.
• Generate monthly financial reports using Adaptive or NetSuite Reporting.
• Act as NetSuite super-user for reporting and data maintenance under Controller guidance.
• Reconcile monthly sales/use tax with Avalara and file quarterly online returns.
• Invoicing customers requiring electronic billing; manage Verizon account billing analysis.
• Provide backup support to Credit, A/R, A/P, and Payroll teams during peak times.
• Assist with special projects as required.
• Perform other duties as assigned by manager.

Skills

Advanced Excel

GAAP Knowledge

Analytical Skills

Communication Skills

Time Management

Education

Associates degree in accounting

Bachelor's degree in accounting (plus)

Tools

NetSuite

Adaptive

Excel

Job description

The Staff Accountant will be cross trained as back-up to the Controller, as well as in the A/R and A/P functions and will provide support where needed to ensure the smooth running of the department and that all duties are completed and goals are met.

Essential Functions:

The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

• Will play an integral role in the month end close, including WIP review, margin analysis, journal entry preparation and entry, and balance sheet reconciliations.
• Responsible for generating monthly financial reports using Adaptive or NetSuite Reporting.
• Will function as the accounting system (NetSuite) “super-user”, providing reporting, periodic updating, and routine data maintenance under the direction of the Controller.
• Responsible for monthly sales/use tax reconciliation with 3rd party vendor-Avalara, and submission of the quarterly online returns.
• Responsible for invoicing customers requiring electronic billing.
• Will manage Verizon account for company cell phones, to include ordering, returning, billing review and analysis to ensure costs are managed.
• Will provide backup support to the Credit and Collections, A/R, A/P and Payroll department personnel as needed to ensure smooth and fair workloads are maintained during peak or vacation times.
• Assists with special projects as required.
• Performs other duties as assigned by manager.

Essential Functions (continued):

• At least 5 years progressive experience working in an accounting department, with a minimum of 2 years specifically as a staff accountant.Bachelor’s degree (B.A. or A.A.) a plus.
• Strong advanced Excel skills, to include pivot tables, V-lookup and formulas.
• Strong experience with working with accounting software, NetSuite experience a plus!
• Working knowledge of GAAP principles and application.
• Construction/Service or project accounting experience is desirable.
• Working knowledge of data collection, data analysis, and evaluation.
• Ability to work with all levels of management.
• Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
• Must be self-directed and able to think independently.
• Excellent written and verbal communication skills.

1. Excellent Accounting/Tax skills and knowledge.

2. Proficient in communications both verbal and written

3. Interpersonal Skills

4. Safety Focus

5. Critical Thinking/Evaluation

6. Reasoning skills

7. Ethical conduct & practices

8. Time Management

9. Personal Effectiveness/Credibility

10. Flexibility

11. Timeliness

12. Initiative

Required Education and Experience

• Associates degree (A.A.) in accounting and minimum two years related experience.
• Ability to perform diversified clerical functions and working knowledge of GAAP and accounting procedures.
• Excellent verbal and written communication skills.
• Proficient on (Excel, Word, and accounting software systems.)
• Strong interpersonal skills.
• Ability to understand and follow written and verbal instructions
• Ability to deal effectively with a diversity of individuals at all organizational levels.
• Commitment to excellence and high standards.
• Strong organizational skills; able to manage priorities and workflow.
• Keystrokes a minimum of 45 wpm.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
• Must be able to speak, read, write, and understand the primary language(s) used in the workplace.
• Professional appearance and demeanor
• Excellent attendance and promptness a must.

Preferred Education and Experience

Associates degree and 2-4 years of relevant GAAP and Tax experience.

Supervisory Responsibility

This position has no direct supervisory responsibilities.

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This is largely a deskbound role; however, filing, correlating, reproduction and binding materials are required. This would require the ability to lift files, open filing cabinets, bend or stand on a stool, climb stairs, and prepare training and meeting rooms/spaces as necessary.

While performing the duties of this job, the employee is regularly required to talk, hear, listen, squat, walk, lift, pull, push, and climb stairs.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 7:00 a.m. to 4:30 p.m. This position regularly requires long hours.

Other duties:

Please note, this job description is not a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.