Staff Accountant

Talentify; Downers Grove (IL); Hybrid; USD 39,000 - 47,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) retirement plan

Life Insurance

Disability insurance

HSA

Transit benefits

PTO/Vacation

Job summary

Aston Carter in Downers Grove, IL seeks a Staff Accountant to support the finance team with timely receivables collections, credit-hold management, and invoice processing in a hybrid office setting.

You will serve as a liaison among Accounts Receivable, Accounts Payable, Order Entry, Customer Service and Sales, assist the Director of Finance, participate in month-end close, audits, and process improvements; the role begins onsite four days a week with one day remote for the first 90 days.

Qualifications

• HS Diploma or GED required.
• Two or four-year degree in accounting/finance preferred.
• Two+ years accounting or administrative support experience.

Responsibilities

• Address timely collection of past due receivables via email and phone.
• Determine when to place or release customer credit holds.
• Act as a liaison between customers and multiple internal departments.
• Prepare and distribute invoices via email, portal upload, or mail.
• Analyze customer account data using ERP and MS Access.
• Verify receipt of invoice payments and follow up on defaults.
• Respond to customer calls and emails addressing their questions.
• Perform complex customer account reconciliations and resolve issues.
• Maintain customer credit terms and release orders from hold.
• Compile, sort, and match invoices and vouchers.
• Prepare month-end accruals and reconciliations.
• Prepare AR-related reports.
• Interact with auditors during audits.

Skills

Accounting proficiency

AR/AP expertise

MS Excel

ERP systems (SAP/Oracle)

Education

HS Diploma or GED

Accounting/Finance degree preferred

Tools

SAP

Oracle

Microsoft Dynamics

Job description

Job Title: Staff Accountant

We are seeking a dedicated Staff Accountant to join our finance team. This role involves addressing timely collection of past due receivables, managing customer credit holds, and preparing and distributing invoices. The Staff Accountant will serve as a point of contact between customers and various internal departments, ensuring efficient communication and problem resolution. This position offers a unique opportunity to support the Director of Finance and gradually take on broader accounting responsibilities as you become more comfortable in the role.

Job Description

We are seeking a dedicated Staff Accountant to join our finance team. This role involves addressing timely collection of past due receivables, managing customer credit holds, and preparing and distributing invoices. The Staff Accountant will serve as a point of contact between customers and various internal departments, ensuring efficient communication and problem resolution. This position offers a unique opportunity to support the Director of Finance and gradually take on broader accounting responsibilities as you become more comfortable in the role.

Responsibilities

• Address timely collection of customers' past due receivables via email and phone.
• Determine when to place or release customer credit holds.
• Act as a liaison between customers, Accounts Receivable, Accounts Payable, Order Entry, Customer Service, and Sales teams.
• Prepare and distribute invoices through email, portal upload, or mail.
• Utilize ERP and Microsoft Access software to analyze customer account data.
• Verify receipt of invoice payments and promptly follow up on defaulted payments.
• Respond to customer calls and emails, effectively addressing their questions.
• Perform complex customer account reconciliations and resolve issues with customers and various internal departments.
• Maintain customer credit terms, credit limits, and release orders from credit hold.
• Compile, sort, and match documents such as invoices and vouchers.
• Calculate, prepare, and process accruals and account reconciliations for each month-end.
• Prepare reports related to Accounts Receivable.
• Interact with auditors during annual and mid-year audits.

Essential Skills

• Proficiency in accounting, accounts receivable, accounts payable, general ledger, and finance.
• Experience with balance sheets, month-end processes, and reconciliation.
• High proficiency in Microsoft Office, especially Excel.
• Previous experience with ERP software systems such as SAP or Oracle.

Additional Skills & Qualifications

• HS Diploma or GED required.
• Two or four-year college degree in accounting or finance preferred.
• Two or more years of experience in an accounting or administrative support role.
• Ability to work in a fast-paced office environment, managing multiple deadlines and distractions.
• Excellent planning and organizational skills.
• Experience with Microsoft Dynamics is a plus.

Work Environment

The position is based in a full-floor classic cubicle setting at the corporate office in Downers Grove. Initially, you will work four days onsite with Fridays at home for the first 90 days, transitioning to an additional day from home thereafter. The office is a typical corporate environment, offering a supportive and collaborative atmosphere.

Job Type & Location

This is a Contract position based out of Downers Grove, IL.

Pay and Benefits

The pay range for this position is $28.00 - $34.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Downers Grove,IL.

Application Deadline

This position is anticipated to close on Sep 23, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI)

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.