STAFF ACCOUNTANT

Central Association for the Blind and Visually Impaired; City of Utica (NY); On-site; USD 53,000 - 56,000; Full time

Job summary

CABVI is seeking a Staff Accountant to support the Business Office with recording, reconciling, and analyzing accounting data in line with established policies. The role involves journal entries, month-end close, bank reconciliations, and license to manage various funds and grants.

Required is a Bachelor of Science in accounting and at least five years of related experience. The position includes attention to detail, teamwork, and proactive problem solving in a mission-driven environment.

Qualifications

• Bachelor of Science in accounting required or equivalent.
• Minimum of 5 years of related experience.

Responsibilities

• Prepare and enter monthly journal entries with backup.
• Participate in the month-end close process.
• Maintain reconciliations for restricted/unrestricted funds and events.
• Prepare monthly recurring income/expense entries and adjust for month end.
• Reconcile prepaid expenses, insurance, workers' comp, and other GL accounts.
• Maintain depreciation schedule and asset papers; assist with paperwork.
• Perform monthly bank reconciliations and track interest/fees.
• Process credit card expenses and payments with approvals.
• Prepare vendor statements and ensure accurate software entries.
• Extract and reconcile daily/weekly store reports; monitor COGS and profits.
• Assist with tax filings, 1099 reporting, and insurance requests.
• Support annual budget compilation and software data entry.
• Provide backups for AP, cash receipts, and billing.
• Work with team to improve processes and accuracy.

Skills

Communication skills

Listening skills

Team collaboration

Education

Bachelor of Science in Accounting

Tools

Excel

Accounting software

Job description

CABVI is looking for a Staff Accountant to provide support to Business Office department activities with specific responsibility for the processing, recording, updating, and reconciling of accounting information in compliance with established policies and incorporating review and analysis into all aspects of job elements.

Key Job Elements

• Prepare and enter monthly journal entries with appropriate backup for entry into software.
• Participate in the month-end close process.
• Maintain various mission-driven reconciliation requirements including but not limited to restricted funds, unrestricted funds, and special events.
• Prepare monthly recurring income and expense entry. Review and adjust during the month in preparation for the month end.
• Maintain and reconcile prepaid expenses, prepaid insurance, prepaid workers comp and various other general ledger reconciliations throughout the month.
• Prepare depreciation entry in advance of month end and maintain the depreciation schedule and summary of capital purchases. Retain vehicle asset titles and assist with all aspects of paperwork as needed.
• Perform monthly bank reconciliations for many accounts. Record and reconcile interest earned, fees, automatic transactions and cash flows as needed.
• Collect and compile all expenses paid by credit card (Bank of America, AMEX, M&T, Capital One). Review and enter all credit card expenses into appropriate spreadsheet. Prepare statement and backup for payment and entry into software. Make payments as needed, following approval.
• Update spreadsheets and prepare the following statements for entry into software for payment: Lowe’s, Home Depot, Clifford’s, Exxon/Mobile (Wex Bank), Hannaford, etc. Make payments as needed, following approval.
• Extract daily reports for Base Stores from external software and update monthly spreadsheets of Sales and COGS. Review the profit percentages for any concerns and resolve discrepancies.
• Extract weekly purchases from high-volume vendors for the Base Stores and provide lists to AP to verify that product has been received. Reconcile to the monthly statements and prepare for entry.
• Complete various tax and state filings, tax exempt certificates, 1099 reporting and insurance requests.
• Assist with compiling annual budget information and entering it into software.
• Provide back up for accounts payable, cash receipts and billing.
• Work with the accounting team to manage data consolidation and reporting, ensuring reliability, consistency, and transparency.
• Effectively communicate with employees and maintain a positive working relationship when addressing problems and coming up with solutions. Work as part of the team to improve processes, efficiencies, communication, and promote resolutions so the agency can pursue its mission.
• Adapt to change and complete all other duties as assigned.
• Consistently achieves annual performance objectives.

Communication Skills

Must have excellent listening skills and the ability to effectively respond to a variety of customer service demands. Must have ability to effectively communicate and obtain information from staff. Must have excellent listening skills.

Computer/Technical Skills

Must have experience with databases, spreadsheets, and word processing, and be willing to stay up to date with changing technology. Must have excellent statistical and mathematical skills. Must be willing to learn new technology.

PHYSICAL DEMANDS

90% of job requires sitting and performing clerical duties. Occasionally required to stand, walk, and hear. Occasionally required to reach with hands and arms, and stoop or kneel. Reasonable accommodations may be made to enable individuals with disabilities to perform the key job elements.

EDUCATION And/or EXPERIENCE

Bachelor of Science degree in accounting required or equivalent combination of education and experience. Minimum of 5 years of related experience required.

RATE OF PAY

$53,000 – $56,000

CABVI is an equal opportunity employer and does not discriminate on the basis of any legally protected status or characteristic. Protected veterans and individuals with disabilities are encouraged to apply.