Staff Accountant

ROCS Grad Staffing; Alexandria (VA); On-site; USD 55,000 - 75,000; Full time

Job summary

CAF America is seeking a Staff Accountant to provide financial and administrative support across donor contributions, cash receipts, and accounts payable. You will ensure accurate coding and recording in our systems, collaborating with multiple departments to maintain timely financial processing.

The role emphasizes GAAP compliance, month-end close responsibilities, and support for annual audits. A nonprofit background and strong Excel skills are highly valued.

Qualifications

• Bachelor's degree in accounting, business or finance; 2+ year of accounting and/or finance experience preferred.
• Non-profit industry experience preferred.
• Experience with Sage Intacct and Bill.com preferred.
• Advanced proficiency in Microsoft Excel, including pivot tables, XLOOKUP/VLOOKUP, SUMIFS, data analysis, and reconciliation of large datasets.
• Strong understanding of general ledger accounting and account reconciliation processes.
• Strong interpersonal and organizational skills
• Ability to manage large amounts of confidential data and information
• Must be eligible to work legally in the United States
• Ability to work and prioritize in a fast-paced and rapidly changing environment.
• Superior attention to detail and ability to accurately navigate large and detailed databases.
• Excellent written and oral communications skills; ability to adjust communications according to the audience

Responsibilities

• Support the day-to-day accounting operations of the organization by ensuring financial transactions are recorded accurately and timely, while collaborating with the Finance team to meet all processing, month-end close, and reporting deadlines
• Prepare and process weekly deposits, ensuring contributions and other receipts are accurately recorded in the accounting system. Partner with Operations team members to resolve deposit-related questions and discrepancies.
• Record and reconcile contributions, grants, distributions, and other revenue transactions in accordance with organizational policies and accounting standards.
• Prepare monthly balance sheet reconciliations, investigate and resolve discrepancies, and assist with the month-end and year-end close processes.
• Assist in the preparation of financial schedules, workpapers, and supporting documentation for annual audits, Form 990 filings, and other regulatory reporting requirements.
• Support the accounts payable, corporate credit card, and employee reimbursement processes through Bill.com, ensuring transactions are properly coded, documented, and approved.
• Prepare journal entries and maintain supporting documentation to ensure the accuracy and completeness of the general ledger.
• Identify opportunities to improve accounting processes, strengthen internal controls, and enhance operational efficiency.
• Ensure all financial transactions are recorded and processed in accordance with Generally Accepted
• Accounting Principles (GAAP), organizational policies, and established internal controls.
• Assist with other duties as assigned.

Skills

Excel advanced

XLOOKUP/VLOOKUP

SUMIFS

General ledger

Internal controls

Financial analysis

Communication skills

Organizational skills

Education

Bachelor's degree in accounting/finance

Tools

Sage Intacct

Bill.com

Job description

Why You Want To Work Here

The Staff Accountant is responsible for financial and administrative support to CAF America and at times, CAF Canada. This role will support processes related to cash receipts, donor contributions and fees, accounts receivable, accounts payable and ensuring transactions are properly coded and entered correctly into our systems of record. The Staff Accountant coordinates with other departments at CAF America on contribution and accounts receivable activity

Responsibilities

• Support the day-to-day accounting operations of the organization by ensuring financial transactions are recorded accurately and timely, while collaborating with the Finance team to meet all processing, month-end close, and reporting deadlines
• Prepare and process weekly deposits, ensuring contributions and other receipts are accurately recorded in the accounting system. Partner with Operations team members to resolve deposit-related questions and discrepancies.
• Record and reconcile contributions, grants, distributions, and other revenue transactions in accordance with organizational policies and accounting standards.
• Prepare monthly balance sheet reconciliations, investigate and resolve discrepancies, and assist with the month-end and year-end close processes.
• Assist in the preparation of financial schedules, workpapers, and supporting documentation for annual audits, Form 990 filings, and other regulatory reporting requirements.
• Support the accounts payable, corporate credit card, and employee reimbursement processes through Bill.com, ensuring transactions are properly coded, documented, and approved.
• Prepare journal entries and maintain supporting documentation to ensure the accuracy and completeness of the general ledger.
• Identify opportunities to improve accounting processes, strengthen internal controls, and enhance operational efficiency.
• Ensure all financial transactions are recorded and processed in accordance with Generally Accepted
• Accounting Principles (GAAP), organizational policies, and established internal controls.
• Assist with other duties as assigned.

Requirements

• Bachelor's degree (B.A./B.S.) in accounting, business or finance; 2+ year of accounting and/or finance experience is preferred.
• Non-profit industry experience is preferred.
• Experience with accounting systems and expense management platforms; experience with Sage Intacct and Bill.com preferred.
• Advanced proficiency in Microsoft Excel, including pivot tables, XLOOKUP/VLOOKUP, SUMIFS, data analysis, and reconciliation of large datasets.
• Strong understanding of general ledger accounting and account reconciliation processes.
• Strong interpersonal and organizational skills
• Ability to manage large amounts of confidential data and information is required.
• Must be eligible to work legally in the United States
• Ability to work and prioritize in a fast-paced and rapidly changing environment.
• Superior attention to detail and ability to accurately navigate large and detailed databases.
• Excellent written and oral communications skills; ability to adjust communications according to the audience