Stadium Events Lead - On-Site Production & Logistics

Insignia Event Services; Glendale (AZ); On-site; USD 48,000 - 68,000; Full time

Job summary

Insignia Event Services in Glendale, AZ, is seeking an Event Lead to support planning and execution of events with a focus on on-site operations, client coordination, and logistics. You will serve as a primary contact for internal teams, clients, vendors, and partners, ensuring events run smoothly and to Insignia's standards.

The ideal candidate is customer-focused, highly organized, and thrives in fast-paced environments, delivering high-quality experiences.

Qualifications

• At least one year of customer service experience is required.
• Experience in event coordination, management, or team leadership is preferred.
• Strong verbal and written communication skills are essential.
• Excellent organizational skills with attention to detail.
• Ability to perform effectively in fast-paced, high-pressure environments.

Responsibilities

• Provide exceptional customer service while maintaining professional relationships with clients, vendors, and event partners.
• Support end-to-end event execution, including setup, operations, and breakdown.
• Lead event setup and strike in coordination with the Event Operations team.
• Manage venue load-ins and loadouts while maintaining safety standards.
• Prepare and maintain event data, timelines, and operational documents with cross-team collaboration with parking, operations, and production teams.
• Coordinate event details before and after events, including vendor communications, city officials, and internal departments.
• Prepare and distribute event communications and confirmation details to internal teams.
• Coordinate permits, inspections, and compliance requirements, including Fire Marshal approvals and city permits.
• Serve as primary contact during event breakdown, including packing, inventory, and communication with sponsors.
• Assist with planning and preparation for upcoming events; attend staff and client meetings and planning sessions.
• Assist the Events Department with inquiries and data gathering.
• Compile event expenses and supporting documentation for leadership review.
• Assist the Manager, Events with on-site logistics and event execution.
• Support team success by maintaining a collaborative, team-first approach to execution.
• Other duties as assigned

Skills

Customer service

Interpersonal communication

Written communication

Organizational skills

Teamwork

Job description

Insignia Event Services in Glendale, AZ, is seeking an Event Lead to support planning and execution of events with a focus on on-site operations, client coordination, and logistics. You will serve as a primary contact for internal teams, clients, vendors, and partners, ensuring events run smoothly and to Insignia's standards.

The ideal candidate is customer-focused, highly organized, and thrives in fast-paced environments, delivering high-quality experiences.