Stability Studies Administrative Assistant

Accelcia Business Services; Lehi (UT); On-site; USD 24,796 - 30,307; Part time

Job summary

ARL is seeking a part-time Stability Technician to join our team in a fast-paced laboratory environment. The role offers learning opportunities and development within a niche third-party lab setting.

You will support sample management, data entry, and interdepartmental coordination with strong emphasis on accuracy and timely communication. Requirements include a high school diploma and at least 1 year in a related role, with the ability to pass a drug screening and background check.

Qualifications

• Minimum Education: High school diploma.
• At least 1 year of industry experience with sample management and client interactions.
• Ability to pass drug testing and background check.

Responsibilities

• Log samples to assigned log numbers and track them using ARL's Laboratory Information Management Systems (LIMS).
• Verify receipt of samples against Chain of Custody (COC) / Sample Submission Forms (SSF) / Stability Protocols for accuracy and completeness.
• Store and track samples in accordance with Stability protocols.
• Process sample retention and dispose of samples and waste per lab protocols.
• Clean and organize the department workspace daily to maintain sanitary and safe conditions.
• Occasionally answer phone calls and process emails from clients.
• Report to a designated officer of the Partnerships team.
• Assist in training team members on protocols, procedures, and workflows.

Skills

Tech savvy

Data entry

Attention to detail

English communication

Team collaboration

Quality compliance

Education

High school diploma

Tools

LIMS systems

Job description

Summary

This is an excellent position for those who wish to seek a part-time position with potential for growth, learning, and development in a niche third-party laboratory industry. ARL is looking for a highly motivated, meticulous, and tech-savvy team player with excellent communication and organizational skills to join our amazing team. The ability to multitask in a fast-paced environment and stay cool under pressure is an absolute requirement.

Work Schedule

• Monday-Friday
• Flexible hours between 9:00 AM and 5:00 PM
• Part-Time (~20 hours per week)

Essential Duties and Responsibilities

Administrative and Communication

• Occasionally answer phone calls and process emails from clients
• Report to a designated officer of the Partnerships team.
• Log samples to assigned log number, and track samples received in ARL's laboratory information systems
• Label and store samples according to Stability Protocols and SOP’s
• Work closely with the Samples Receiving team to process samples
• Assist in storage of samples, submissions, shipments, and special projects related to stabilities
• Read, understand, and follow applicable Standard Operating Procedures, including quality and safety procedures
• Conduct client and team interactions in a professional and appropriate manner
• Complete all Stability Technician tasks and other projects assigned by leadership
• Accurately enter data and ensure sample processing accuracy

Sample Management, Receiving, and Processing

• Log samples to assigned log numbers and track them using ARL's Laboratory Information Management Systems (LIMS)
• Verify receipt of samples against Chain of Custody (COC)/Sample Submission Forms (SSF)/ Stability Protocols for accuracy and completeness
• Store and track samples in accordance with Stability protocols
• Process sample retention and dispose of samples and waste per lab protocols
• Clean and organize the department workspace daily to maintain sanitary and safe conditions

Interdepartmental Collaboration

• Collaborate with team members across departments to ensure smooth sample flow
• Work with the Samples Receiving to resolve issues and ensure timely sample testing
• Assist Lead in training team members on protocols, procedures, and workflows, when and as assigned
• Assist in sample-handling aspects for stability samples as assigned by the manager of Sample Management & Receiving

Qualifications

Education & Certification

• Minimum Education: High school diploma

Experience

• At least 1 year of industry experience with broad understanding, specific experience, and strong competency in sample management and receiving, as well as quoting and client interactions

Skills & Competencies

• Be technologically savvy
• Be able to learn to operate and work with technology very quickly
• Proficient in ARL’s LIMS systems and protocols
• Be able to accurately enter data and process samples accurately
• Be able to work in a high-pressure environment where time is of the essence
• Be able to comply with all processing protocols and follow directions accurately
• Be able to work productively and efficiently in a team environment
• Excellent interpersonal and communication skills
• Be able to work collaboratively with team members across departments
• Be able to pass drug testing and background check
• Be able to execute and demonstrate ARL's values
• Be able to understand and use general mathematics
• Be able to communicate proficiently verbally and in writing in English
• Be able to organize and pay attention to detail
• Be willing to wear personal protective equipment provided and required by ARL

Physical & Scheduling Requirements

• Be able to communicate in English fluently and proficiently, in writing and orally
• Able to lift at least 50 lbs.
• Available to work 5 days a week during the day and flexible to meet testing deadlines.
• Comply with ARL’s drug-free, background check, and attendance/time off policies.

Compensation commensurates with experience.