St. Charles, IL – Human Resources Specialist

City of St. Charles; St. Charles (IL); On-site; USD 49,000 - 68,000; Full time

Benefits offered by this job

Medical, dental, vision

Wellness incentives

Retirement pension (IMRF)

Professional development opportunities

Job summary

The City of St. Charles is seeking a service-oriented, highly organized Human Resources Specialist to join its HR team.

This role provides support across recruitment, onboarding, training, benefits, performance management, records, reporting, and labor relations in a municipal setting. You will contribute to a positive employee experience, help manage confidential information, and engage with a collaborative team committed to public service and continuous improvement.

Qualifications

• Bachelor’s degree in human resources, business administration, public administration, or a related field.
• At least 1 year of relevant HR experience; HR education, certification, or public-sector experience preferred.
• Strong written and verbal communication, organization, customer service, and analytical skills.
• Proficiency with Microsoft Office, including Excel, Word, Microsoft 365, and SharePoint; ability to learn HRIS, applicant tracking, payroll, and performance-management systems.
• Ability to handle sensitive and confidential information with sound judgment and professionalism.
• Background check (fingerprinting) and drug screen will be required.

Responsibilities

• Support Citywide employee training and development programs, including scheduling, communications, vendor coordination, attendance tracking, and budget support.
• Provide responsive, confidential customer service.
• Maintain accurate and confidential personnel records, HRIS information, required postings, and employee identification records.
• Prepare HR reports, conduct research, and analyze workforce data to support HR initiatives.
• Coordinate recruitment activities, including job postings, applicant review, interview scheduling, candidate communication, and onboarding.
• Support annual performance evaluation processes for union and non-union employees.
• Assist employees with benefits, wellness programs, leave processes, recognition programs, and general HR inquiries.
• Assist with labor relations, collective bargaining preparation, and grievance research.

Skills

Communication

Organization

Customer service

Analytical skills

Education

Bachelor’s degree in HR/Business/Public Administration

Tools

Microsoft Office Suite

HRIS/ATS/Payroll systems

Job description

The City of St. Charles is seeking a service-oriented, highly organized Human Resources Specialist to join its Human Resources team. Join a collaborative team that values public service, continuous improvement, and a positive employee experience. To see what it is like to work for us, check out our YouTube Channel.

This position offers an excellent opportunity to build broad municipal HR experience while helping support the employees who deliver essential services to the St. Charles community. Provides professional support across key HR functions, including recruitment, onboarding, employee development, benefits, performance management, records administration, workforce reporting, and labor-relations activities.

Key Responsibilities

• Support Citywide employee training and development programs, including scheduling, communications, vendor coordination, attendance tracking, and budget support.
• Provide responsive, confidential customer service.
• Maintain accurate and confidential personnel records, HRIS information, required postings, and employee identification records.
• Prepare HR reports, conduct research, and analyze workforce data to support HR initiatives.
• Coordinate recruitment activities, including job postings, applicant review, interview scheduling, candidate communication, and onboarding.
• Support annual performance evaluation processes for union and non-union employees.
• Assist employees with benefits, wellness programs, leave processes, recognition programs, and general HR inquiries.
• Assist with labor relations, collective bargaining preparation, and grievance research.

Qualifications

• Bachelor’s degree in human resources, business administration, public administration, or a related field.
• At least one year of relevant experience in human resources, analytics, business administration, or a related area; HR education, certification, or public-sector experience is preferred.
• Strong written and verbal communication, organization, customer service, and analytical skills.
• Proficiency with Microsoft Office, including Excel, Word, Microsoft 365, and SharePoint; ability to learn HRIS, applicant tracking, payroll, and performance-management systems.
• Ability to handle sensitive and confidential information with sound judgment and professionalism.
• If selected, a thorough background check (including fingerprinting) and a drug screen will be required.

Salary and Benefits

• The salary range is $35.40 – $49.57 per hour with starting pay commensurate with experience.
• Competitive benefits package to include medical, dental, prescription, vision, wellness incentives, life insurance, retirement pension plan with Illinois Municipal Retirement Fund, retirement savings options, opportunities for professional development and much more!

The City of St. Charles is an Equal Opportunity Employer.