Human Resources Specialist

City-of-St.-Charle; Illinois; On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical benefits

Pension plan

Professional development

Job summary

City of St. Charles is seeking a service-oriented Human Resources Specialist to join its HR team.

This role provides professional support across recruitment, onboarding, employee development, benefits, performance management, records administration, workforce reporting, and labor-relations activities. The position emphasizes confidentiality, data accuracy, and customer service while collaborating with unions and non-union staff to support a positive employee experience and continuous improvement

Qualifications

• Bachelor's degree in human resources, business administration, public administration, or a related field.

Responsibilities

• Support citywide employee training and development programs, including scheduling, communications, vendor coordination, attendance tracking, and budget support.
• Provide responsive, confidential customer service.
• Maintain accurate and confidential personnel records, HRIS information, required postings, and employee identification records.
• Prepare HR reports, conduct research, and analyze workforce data to support HR initiatives.
• Coordinate recruitment activities, including job postings, applicant review, interview scheduling, candidate communication, and onboarding.
• Support annual performance evaluation processes for union and non-union employees.
• Assist employees with benefits, wellness programs, leave processes, recognition programs, and general HR inquiries.
• Assist with labor relations, collective bargaining preparation, and grievance research.

Skills

Communication skills

Organizational skills

Customer service

Analytical skills

Education

Bachelor's degree in HR/Business/Public Admin

Tools

Microsoft Office

Excel

SharePoint

HRIS

Payroll systems

Job description

The City of St. Charles is seeking a service-oriented, highly organized Human Resources Specialist to join its Human Resources team. Join a collaborative team that values public service, continuous improvement, and a positive employee experience. To see what it is like to work for us, check out our YouTube Channel.

This position offers an excellent opportunity to build broad municipal HR experience while helping support the employees who deliver essential services to the St. Charles community. Provides professional support across key HR functions, including recruitment, onboarding, employee development, benefits, performance management, records administration, workforce reporting, and labor-relations activities.

• Support Citywide employee training and development programs, including scheduling, communications, vendor coordination, attendance tracking, and budget support.
• Provide responsive, confidential customer service.
• Maintain accurate and confidential personnel records, HRIS information, required postings, and employee identification records.
• Prepare HR reports, conduct research, and analyze workforce data to support HR initiatives.
• Coordinate recruitment activities, including job postings, applicant review, interview scheduling, candidate communication, and onboarding.
• Support annual performance evaluation processes for union and non-union employees.
• Assist employees with benefits, wellness programs, leave processes, recognition programs, and general HR inquiries.
• Assist with labor relations, collective bargaining preparation, and grievance research.

• Bachelor’s degree in human resources, business administration, public administration, or a related field.
• At least one year of relevant experience in human resources, analytics, business administration, or a related area; HR education, certification, or public-sector experience is preferred.
• Strong written and verbal communication, organization, customer service, and analytical skills.
• Proficiency with Microsoft Office, including Excel, Word, Microsoft 365, and SharePoint; ability to learn HRIS, applicant tracking, payroll, and performance-management systems.
• Ability to handle sensitive and confidential information with sound judgment and professionalism.
• If selected, a thorough background check (including fingerprinting) and a drug screen will be required.

• Starting pay commensurate with experience.
• Competitive benefits package to include medical, dental, prescription, vision, wellness incentives, life insurance, retirement pension plan with Illinois Municipal Retirement Fund, retirement savings options, opportunities for professional development and much more!

The City of St. Charles is an Equal Opportunity Employer.