Sr. Warehouse Coordinator

US Foods; Topeka (KS); On-site; USD 26,000 - 41,000; Full time

Benefits offered by this job

Health insurance

401K

Life Insurance

Dental

Vision

Job summary

US Foods is hiring for a warehouse support role in Topeka. You will handle general duties, inbound/outbound tasks, and data entry while maintaining strong communication with internal and external customers.

The position emphasizes accuracy, teamwork, and a safety-conscious work ethic. The role requires at least a high school diploma or GED and a minimum of three years in warehouse procedures, with proficiency in Word, Excel, Access, and Outlook.

Qualifications

• Minimum of three years of experience in warehouse and delivery procedures required.
• Strong written and verbal communication skills essential for internal/external customers.
• Ability to learn and use warehouse software and office tools efficiently.

Responsibilities

• Support general warehouse functions, inbound and outbound tasks, and documentation.
• Communicate with internal/external customers to meet staff and customer needs.
• Input data to track metrics and assist managers in improving performance.
• Assist in training junior clerical teammates and maintain records.

Skills

Communication

Customer service

Math & analytics

Computer skills

Problem solving

Teamwork

Education

High school diploma or GED/equivalent

Tools

Microsoft Word

Excel

Access

Outlook

Job description

Join Our Community of Food People!

Ready to build a career with a company that is leading the foodservice industry?

We help YOU make it! $22.50/hour

Schedule

Sunday-Thursday 8:00pm-4:30am; Occasional Fridays

Benefits

medical, dental, vision day one!! Plus 401K, life insurance, strong safety culture, and much more! Excellent local leadership!

Maintain security in work area. Interaction with all departments, internal and external customers using positive communication skills.

Under limited supervision perform standard but diversified general office duties requiring some knowledge of the unit’s transportation and/or warehouse and company policy, practice and procedures. Respond to non routine moderately complex inquiries concerning area of responsibility with some degree of latitude and judgment using existing policies, practices and procedures. (Includes general clerical assignment in the following areas; VoxWare, Truck Builder, Red Prairie, Kronos, Incentive/Component Pay, Road Net, XATA, Shopfax, equipment inventories and warranties, etc.).

Essential Duties And Responsibilities

Duties may include but are not limited to general warehouse, inbound and/or outbound functions. Duties may vary depending on shift.

General Warehouse

• Ensure optimal warehouse operations by preparing and processing routine forms, reports, and documents (inbound documents, outbound documents, discrepancy reports, stock and damage claims, time sheets, requisitions, shipping labels, etc.) following standard procedures. Escalate to the warehouse team when operations are out of compliance.
• Communicate with internal and external customers to support staff and customer needs. Respond to inquiries and telephone calls. Respond to requests by researching information.
• Collect, track, and input data on relevant operations metrics to support tracking warehouse performance, including shorts, mispicks, dump/damage, service level, associate over-time. Highlight results to managers and support efforts to increase metrics.
• Support in training and developing junior clerical teammates.
• Other duties as assigned by manager.

Inbound

• Schedule receiving appointments with vendors for all inbound freight according to warehouse capacities to optimize inbound warehouse functioning and assess how inbound freight functioning can be improved. Prepare and update Delivery Appointment sheet daily for receiving department. Optimize schedule over time to maximize warehouse efficiency.
• Manage inbound freight processes by performing inbound driver check-in and check-out and resolving or escalating any issues that arise.
• Ensure warehouse readiness for receiving by assigning receiving doors for inbound carriers.
• Prepare purchase orders for receiving and confirm purchase orders.

Outbound

• Support warehouse functions by checking returns and credit slips and assembling returned orders for proper return to picking slot. Investigate picking errors and find missing products. Support efforts to minimize errors and returns with the warehouse team.
• Interact with warehouse personnel to solve selecting and shipping issues. Escalate issues to the warehouse team and work with them to prevent issues.
• Complete outbound paperwork and reports including documents for selecting crew, route loading, drivers, and trucks received at night. Update the master storage report.

RELATIONSHIPS

• Internal: Operations manager, purchasing department
• External: Carriers, vendors

WORK ENVIRONMENT

• The work will take place at a desk in an office environment but may occasionally require work in normal warehouse environments including cooler and freezer areas where temperatures may be as low as -5 degrees.

Minimum Qualifications

Related Experience/Requirements:

• Minimum of three years of experience in warehouse and delivery procedures required.

Knowledge/Skills/Abilities

• Excellent communication both verbally and in writing.
• Excellent telephone and customer service ability.
• Strong math, analytical, and organizational skills with high attention to detail.
• Intermediate computer skills with proficiency in programs such as Microsoft Word, Excel, Access, and Outlook.
• Problem solving and critical thinking abilities to solve problems of intermediate scope.
• Strong teamwork skills with the ability to support others in the department and division.

Education

• High school diploma or GED/equivalent required.

Preferred Qualifications

• Preferred experience in the following areas: SAE, Truck Builder, Red Prairie, Kronos, Incentive/Component Pay, Road Net, XATA, Shopfax, Tandem, PowerDock, equipment inventories, and warranties.

Physical Qualifications

Must be able to perform the following physical activities for described length of time:

• #INDCE
• #AC
• #ZR

As applicable this role may also receive overtime compensation.

Benefits for this role

Benefits for this role include health insurance, pre-tax spending accounts, retirement benefits, paid time off, short-term and long-term disability, employee stock purchase plan, and life insurance.

Compensation

Compensation depends on relevant experience and/or education, specific skills, function, geographic location, and other factors as applicable by law (for example: state or local minimum wage thresholds). The expected base rate for this role is between $19 - $30

• EOE– Race/Color/Religion/Sex/SexualOrientation/Gender Identity/National Origin/Age/Genetic Information/Protected Veteran/Disability Status***