Sr Training Coordinator

Medline; Southaven (MS); On-site; USD 29,000 - 42,000; Full time

Benefits offered by this job

Health insurance

Life and disability insurance

401(k) contributions

Paid time off

Job summary

Medline Industries, LP in Mississippi seeks an Administrative & Training Coordinator to support end-to-end L&D operations. You will manage enrollments in the LMS, coordinate training logistics, track compliance, and maintain learning materials.

Responsibilities include processing vendor invoices, generating reports, scheduling trainers, and assisting with new hire orientations. Strong MS Office skills and attention to detail are essential.

Qualifications

• High school diploma or equivalent.
• At least 2 years of administrative or support experience in Learning & Development or related role.
• LMS Administration experience.
• Strong verbal and written communication skills.
• Proficient in Microsoft Office applications.

Responsibilities

• Manage enrollments and attendance/completion of learning activities in the LMS by entering and maintaining course information and assisting with training registration requests.
• Coordinate and schedule training logistics: reserve rooms/resources, organize training spaces, arrange catering, and schedule trainers (internal and external).
• Prepare participant workbook materials (handouts, case studies, role plays, videos) and print class rosters for trainers.
• Handle vendor invoices and submit chargebacks to Accounts Payable.
• Track and report training data, budgets, and spend; analyze financial data related to training.

Skills

LMS Administration

Training coordination

Report generation

Stakeholder communication

Education

High School Diploma or equivalent

Tools

Learning Management System (LMS)

Microsoft Office

Job description

Job Summary

Provide end-to-end administrative and tactical support to our L&D day-to-day operations and facilitating/producing specific learning experiences. Coordinate and execute training logistics and track compliance within our LMS, maintain and distribute physical materials, set up the learning environment, and manage the purchasing/payment operations for L&D programs.

Job Description

• MAJOR RESPONSIBILITIES:
• Manage enrollments and attendance/completion of learning activities in the learning management system (LMS):
  • Enter and maintain course information
  • Assist with training registration requests
  • Track and maintain employee training records in system
  • Run regular and ad hoc reports from the system
• Manage logistics for training activities including:
  • Schedule classes, reserve rooms and needed resources, organize training rooms before and after class, arrange catering
  • Coordinate and schedule trainers (internal and external)
  • Organize and prepare participant workbook materials including handouts, case studies, role plays, videos, etc., to support trainers.
  • Print class rosters for trainers
• Manage vendor invoices, submit charge back request to Accounts Payable
• Data/Reporting:
  • Track and maintain employee training records in system. Run regular and ad hoc reports from the system and report training data
  • Analyze and report financial data associated with training including budgets, actual spend and estimates to completions.
• Vendors/Contractors:
  • Support the training administrative activities required to partner with shared services and external vendors
  • Manage purchasing/payment operations for L&D programs that utilize external vendors
  • Oversee tactical deliverables from contractors
• Facilitate training class communications:
  • Distribute pre-class assignments, ensure approvals, distribute invitations and reminders to participants
  • Ensure participants complete required pre- and post- class work and/or tests
  • Distribute training evaluations and other follow-up materials
• Lead and facilitate new hire activities:
  • Weekly orientation: prepare room and materials, coordinate speakers/videos, present company information and address questions.
  • Coordinate bi-monthly tours and quarterly ""mixers"". Connect new hires with needed resources and address their questions.
  • Administer new hire and hiring manager surveys regarding recruiting and on-boarding process and compile reports
• Facilitate specific learning programs as requested.

MINIMUM JOB REQUIREMENTS

• Education: High school diploma or equivalent.
• Certification / Licensure: n/a
• Work Experience: At least 2 years of administrative or support experience in Learning & Development or related role.
• Knowledge / Skills / Abilities: LMS Administration experience.
• Interpersonal skills; ability to build alliances with leadership and vendors to gain commitment and implement learning programs.
• Proficient in Microsoft Office applications.
• Strong verbal and written communication skills are necessary to interact effectively with all levels within the organization.
• Meticulous attention to detail with excellent time-management skills.
• Strong project management skills to drive initiatives to completion and manage fast-changing priorities.

PREFERRED JOB REQUIREMENTS

• Education: None
• Certification / Licensure: None
• Work Experience: Prior experience as a learning & development coordinator.
• Prior corporate business experience.
• Learning facilitation experience.
• Knowledge / Skills / Abilities: None

Compensation

Medline Industries, LP, and its subsidiaries, offer a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.

The anticipated salary range for this position:
$21.25 - $30.75 Hourly

The actual salary will vary based on applicant's location, education, experience, skills, and abilities. Medline will not pay less than the applicable minimum wage or salary threshold.

Benefits

• Our benefit package includes health insurance, life and disability, 401(k) contributions, paid time off, etc., for employees working 30 or more hours per week on average.
• For roles where employees work less than 30 hours per week, benefits include 401(k) contributions, paid time off, as well as access to the Employee Assistance Program, Employee Resource Groups and the Employee Service Corp.

We're dedicated to creating a Medline where everyone feels they belong and can grow their career. We strive to do this by seeking diversity in all forms, acting inclusively, and ensuring that people have tools and resources to perform at their best.

EEO Statement

Medline Industries, LP is an equal opportunity employer. Medline evaluates qualified individuals without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, neurodivergence, protected veteran status, marital or family status, caregiver responsibilities, genetic information,