Sr Training Coordinator

Medline Industries, LP; Southaven (MS); On-site; USD 29,000 - 42,000; Full time

Benefits offered by this job

Health Insurance

Disability Insurance

401(k) Contributions

Paid Time Off

Employee Assistance Program

Employee Resource Groups

Employee Service Corp.

Job summary

Medline Industries, LP is seeking an L&D coordinator to provide end-to-end administrative support for day-to-day training operations. You will manage enrollments, track compliance in the LMS, and organize materials and class logistics for internal learning experiences.

The role involves coordinating trainers, handling registrations, generating training reports, and overseeing purchasing and invoicing for L&D programs. Strong communication and detail orientation are essential.

Qualifications

• Experience administering a learning management system (LMS).
• Strong communication and organization skills.
• Proficiency with Microsoft Office suite.

Responsibilities

• Manage enrollments, attendance and course completions in the LMS.
• Track training records and run reports.
• Coordinate training logistics (venue, materials, catering) and schedule trainers.
• Process vendor invoices and manage purchasing/payments for L&D programs.
• Support new hire orientation and onboarding activities.

Skills

LMS Admin

Microsoft Office

Communication

Time management

Project management

Education

High school diploma

Tools

LMS

Job description

Job Summary Provide end-to-end administrative and tactical support to our L&D day-to-day operations and facilitating/producing specific learning experiences.

Coordinate and execute training logistics and track compliance within our LMS, maintain and distribute physical materials, set up the learning environment, and manage the purchasing/payment operations for L&D programs.

MAJOR RESPONSIBILITIES:

• Manage enrollments and attendance/completion of learning activities in the learning management system (LMS): Enter and maintain course information
• Assist with training registration requests
• Track and maintain employee training records in system
• Run regular and ad hoc reports from the system
• Manage logistics for training activities including: Schedule classes, reserve rooms and needed resources, organize training rooms before and after class, arrange catering
• Coordinate and schedule trainers (internal and external)
• Organize and prepare participant workbook materials including handouts, case studies, role plays, videos, etc., to support trainers
• Print class rosters for trainers
• Manage vendor invoices, submit charge back request to Accounts Payable Data/Reporting: Track and maintain employee training records in system. Run regular and ad hoc reports from the system and report training data
• Analyze and report financial data associated with training including budgets, actual spend and estimates to completions
• Vendors/Contractors: Support the training administrative activities required to partner with shared services and external vendors
• Manage purchasing/payment operations for L&D programs that utilize external vendors
• Oversee tactical deliverables from contractors
• Facilitate training class communications: Distribute pre-class assignments, ensure approvals, distribute invitations and reminders to participants
• Ensure participants complete required pre- and post- class work and/or tests
• Distribute training evaluations and other follow-up materials
• Lead and facilitate new hire activities: Weekly orientation: prepare room and materials, coordinate speakers/videos, present company information and address questions
• Coordinate bi-monthly tours and quarterly "mixers"
• Connect new hires with needed resources and address their questions
• Administer new hire and hiring manager surveys regarding recruiting and on-boarding process and compile reports
• Facilitate specific learning programs as requested

MINIMUM JOB REQUIREMENTS:

• Education: High school diploma or equivalent
• Certification / Licensure: n/a
• Work Experience: At least 2 years of administrative or support experience in Learning & Development or related role
• Knowledge / Skills / Abilities: LMS Administration experience
• Interpersonal skills; ability to build alliances with leadership and vendors to gain commitment and implement learning programs
• Proficient in Microsoft Office applications
• Strong verbal and written communication skills are necessary to interact effectively with all levels within the organization
• Meticulous attention to detail with excellent time-management skills
• Strong project management skills to drive initiatives to completion and manage fast-changing priorities

PREFERRED JOB REQUIREMENTS:

• Education: None
• Certification / Licensure: None
• Work Experience: Prior experience as a learning & development coordinator. Prior corporate business experience. Learning facilitation experience.
• Knowledge / Skills / Abilities: None

Medline Industries, LP, and its subsidiaries, offer a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization. The anticipated salary range for this position: $21.25 - $30.75 Hourly The actual salary will vary based on applicant’s location, education, experience, skills, and abilities. Medline will not pay less than the applicable minimum wage or salary threshold.

Benefits:

• health insurance
• life and disability
• 401(k) contributions
• paid time off
• Employee Assistance Program
• Employee Resource Groups
• Employee Service Corp.

For a more comprehensive list of our benefits please click here. We’re dedicated to creating a Medline where everyone feels they belong and can grow their career. We strive to do this by seeking diversity in all forms, acting inclusively, and ensuring that people have tools and resources to perform at their best. Explore our Belonging page here. Medline Industries, LP is an equal opportunity employer. Medline evaluates qualified individuals without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, neurodivergence, protected veteran status, marital or family status, caregiver responsibilities, genetic information, or any other characteristic protected by applicable federal, state, or local laws. Through our culture of belonging, our agile and resilient global team is determined to get our customers exactly what they need, at the right time, every time. If you’re a self-starter, eager to grow your career within a high-performing environment, this is the place for you.

Medline is the largest provider of medical-surgical products and supply chain solutions serving all points of care. Through its broad product portfolio, resilient supply chain and leading clinical solutions, Medline helps healthcare providers improve their clinical, financial and operational outcomes. Headquartered in Northfield, Illinois, the company employs more than 43,000 people worldwide and operates in more than 100 countries and territories. To learn more about how Medline makes healthcare run better, visit www.medline.com.