Sr. Surgical Scheduler Cardiac Arrhythmia

HonorHealth; Scottsdale (AZ); On-site; USD 42,000 - 66,000; Full time

Job summary

HonorHealth in Scottsdale, AZ is seeking a Senior Scheduler-Surgical to manage scheduling of surgeries and high-level procedures. The role includes preparing patients for preoperative steps, coordinating operating room schedules, and gathering essential financial/insurance information.

Responsibilities also include ensuring accurate charging, coordinating with anesthesia and surgical teams, and performing related administrative duties with a focus on exceptional customer service.

Qualifications

• High School Diploma or GED required.
• Associates in a related healthcare field preferred; medical terminology in OR and central supply helpful.

Responsibilities

• Schedule surgeries and high-level procedures with physician privileges and appropriate block times.
• Register patients and collect demographic, medical, and financial data; verify insurance and obtain prior approvals.
• Coordinate with departments and anesthesia; track schedules and run daily reports to support the team.
• Enroll patients in preoperative classes, education, and testing as applicable.

Skills

Scheduling

Customer service

Data entry

CPT coding

Education

High School Diploma or GED

Associate degree in healthcare

Tools

EMR systems

Job description

Primary City/State:

Osborn Medical Office Building - 3225 N Civic Center Plz Scottsdale, AZ 85251

Category:

Patient Services

Shift:

Day

Department:

Heart Care-Cardiac Arrhythmia

• The hours are Monday - Friday; 8:00am - 5:00pm
• The Cardiac Arrhythmia Clinic is located at 3225 N. Civic Center Plaza, Scottsdale, Arizona 85251

Great care starts with great people. (Like you.)

At HonorHealth, you'll find something special. From humble beginnings in 1927 to one of Arizona's largest nonprofit healthcare systems, our culture is built on warmth and neighborly kindness. Behind every smile is a highly skilled professional with deep expertise and an unwavering dedication to what matters most - caring for the health and well‑being of people and communities across the greater Phoenix area.

Responsibilities:

JOB SUMMARY

A SR Scheduler‑Surgical acts as first point of contact to all customers and is responsible for all areas of departmental activities including scheduling of new and established appointments for various high level medical, radiology and surgical procedures. This job will help prepare and educate patients for their preoperative procedures, coordinates procedure/operating rooms, schedules of specialists/surgeons, and assistants needed for the procedure. Gathers and records financial and insurance information. Performs a variety of diversified administrative duties for the department as requested and consistently demonstrates positive customer service skills.

ESSENTIAL FUNCTIONS

• Schedules surgeries and high level procedures according to procedure and knowledge of physician privileges, block times (when appropriate), acquiring pertinent patient data, and verification of physician requests. May identify variances, opportunities and addresses areas of concern to ensure appropriate and accurate charging for surgical services. May post and process surgical charges, including the utilization of materials, supplies and implantable devices (and related regulatory information) into the designated computer system as necessary to remain within hospital guidelines and performs journaling by entering/transcribing data as needed.
• Registers patients, gathers demographic, medical and financial information critical to overall patient care and reimbursement. Determines insurance coverage and obtains prior approval for preoperative testing to comply with payor contract requirements avoiding non‑compliant penalties to patient, hospital and physicians. Contacts appropriate surgical patients to schedule preoperative classes, education, and testing appointments (if applicable). Processes pre‑registration accounts 24 - 48 hours prior to patient's admission and initiates patient's medical record. Distributes registration documents to appropriate staff/department. Obtains signatures for patient medical authorization and financial responsibility.
• Verifies material resources, instruments, and equipment are available to provide optimal physician and patient care.
• Provides coordination and information to all disciplines and departments to ensure efficient and effective workflow. Coordinates surgery and procedures schedule with appropriate department/anesthesia office according to departmental guidelines. Runs daily reports to meet the defined needs of the management team, such as charge audit and charge capture reports, etc. Performs other duties as assigned.

EDUCATION

• High School Diploma or GED Required
• Associates in related healthcare field. Medical terminology with specialization in operating room and or central supply Preferred

EXPERIENCE

• 1 year of related experience in healthcare related scheduling/clerical with ICD10, CPT coding and knowledge of health care plan requirements Required
• 2 years 2 to 3 years' experience as a scheduler in the healthcare field Preferred
• Other Operating Room experience preferred. Previous data entry/data management experience Preferred

LICENSE AND CERTIFICATIONS

• May require completion of medical terminology class within 6 months of hire 180 Days Required

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