Sr Supervisor, Office Management

City of Fort Collins; Fort Collins (CO); On-site; USD 65,000 - 109,000; Full time

Benefits offered by this job

Medical, dental, vision

Retirement with company contributions

Paid vacation and holidays

Job summary

The City of Fort Collins is seeking a Sr Supervisor, Office Management to lead and oversee administrative operations within the City Attorney's Office at City Hall. This full-time role provides strategic direction for staff, workflows, and resources, ensuring high-quality legal support services and efficient office performance.

Responsibilities include supervising administrative staff, managing budgets, coordinating employment processes, and improving office procedures to support city council

Qualifications

• Advanced knowledge of office management systems and procedures.
• Experience in a legal or regulatory environment is preferred.
• Ability to manage confidential information and operate under limited supervision.

Responsibilities

• Creates an open-door, personable work environment to encourage a collaborative culture.
• Maintains compliance and confidentiality when generating, reviewing, and distributing communications on behalf of the City Attorney's Office.
• Responds to internal and external customers regarding client and community legal inquiries.
• Researches and compiles data and prepares reports to inform CAO management decisions.
• Oversees hiring and onboarding processes from position conception to on/off-boarding.

Skills

Office management

Staff supervision

Budget management

Legal office experience

Education

High School Diploma or GED

Associate/Bachelor degree in related area

Job description

POSITION TITLE: Sr Supervisor, Office Management (Full-Time Regular) (Classified)

REQUISITION #: req8605

DEPARTMENT: City Attorney's Office

LOCATION: CITY HALL

BENEFIT CATEGORY: Classified (Non-CBU) Classified Employee Benefit Highlights

EMPLOYMENT TYPE: Full-Time Regular

FLSA STATUS: Non-Exempt

ANNUAL SALARY RANGE: $65,389.00 - 108,987.00 (Salaries are paid biweekly)

ANNUAL ANTICIPATED HIRING RANGE: $80,000.00 - 90,000.00 (Salaries are paid biweekly)

SELECTION PROCESS: Application deadline is 11:59 p.m. MT on 10/9/2026

Post-Offer Requirements

Background check (Background checks are considered in relation to the responsibilities and requirements of the position)

While the City of Fort Collins offers many remote and/or hybrid positions, all remote or hybrid work must be performed in the state of Colorado.

WhyWorkFor theCity of Fort Collins?

• Medical, dental, vision (for self, spouse, domestic partner, children) –eligibleonthe 1st of the month following date of hire
• Paid vacation, paid holidays, sick leave, and additional one-time bank of 40 PTO hours for new, full-time, Classified and Unclassified Management hires
• Retirement + companycontributions – after 6 month probation period andimmediate vesting
• Flexiblespending: Medical expenses FSA, dependent FSAor both
• EmployeeAssistance Program: counseling, legal,financialassistance
• Life insurance, short-term and long-term disability
• Wellness program, workout facilities
• Employee/family onsite health clinic
• Learning and development opportunities at all levels in the organization with opportunities for career mobility
• Collaborativework environment

Job Summary

This provides strategic leadership and oversight of the administrative staff supporting the City Attorney’s Office in service as the legal advisor to City Council and employees. This position implements office policies and procedures the City Attorney has adopted by providing management of administrative workflow, records and resources, employment processes, finance and accounting, technology as well as service expectations and communication for both internal and external constituents. As a member of the City Attorney’s management team, this position provides strategic leadership for office operations by researching, recommending, implementing, and monitoring office-wide initiatives, operational improvements, and administrative projects. The position identifies opportunities to improve processes; tracks progress toward implementation and facilitates completion of operational initiatives. This position ensures executive assistance for the City Attorney either directly or coordinated by the legal support staff. In addition to supporting the City Attorney’s office with personnel management and associated processes, this position provides direct leadership for legal support staff through personnel management by defining roles and responsibilities of positions, recruiting and onboarding, providing training and feedback as well as overall performance management for legal support staff.

Essential Duties and Responsibilities

The following duties and responsibilities are illustrative of the primary functions of this position and are not intended to be all inclusive.

• Creates an open-door, personable work environment to encourage a collaborative culture.
• Maintains compliance and confidentiality when generating, reviewing, and distributing communications on behalf of the City Attorney's Office (CAO).
• Serves as a representative for the CAO during enterprise-wide collaborations with other administrative business leaders and clients.
• Responds to internal and external customers regarding client and community legal inquiries.
• Researches and compiles data and prepares reports to inform CAO management decisions.
• Ensures quality control by composing and editing reports and correspondence.
• Participates in management team meetings and provides input, coordination, and administrative support.
• Think strategically and successfully implements translation of office priorities into actionable plans and measurable outcomes.
• Monitors and tracks budgets and other financial transactions; may perform transactional accounting functions.
• Plans, coordinates, supervises, and evaluates the work and performance of the legal support staff.
• Oversees hiring and onboarding processes from position conception to on/off-boarding.
• Oversees maintenance and coordination of CAO computer software and hardware.
• Maintains and improves the physical and electronic filing systems for CAO records.
• Manages facilities and workspace planning for the City Attorney's Office, including office space allocation, furniture and equipment needs, minor renovation coordination, maintenance issues, and long-range workspace planning to support efficient office operations.
• Leads, prioritizes, and monitors strategic operational projects and programs related to law office administration, ensuring timely implementation and successful completion.
• Creates and generates documents and communication with various software applications.

Management Responsibilities

Yes

City Competencies

• Demonstrated cultural competence to effectively interact, work, and develop meaningful relationships with people of diverse identities, perspectives, and cultural backgrounds.
• Strong learning orientation. Leverages all resources and is creative in ways of learning for self to continue adapting to changing issues and trends.
• A desire and ability to understand the diverse needs of internal and external customers, and to create experiences and deliver services that exceed their expectations.
• A desire and ability to utilize digital tools for organizational information, individual, and teamwork.
• Experience building teams and implementing practices to lead others well in an inclusive, high-performance organization. Skill in integrating and synthesizing others’ viewpoints to build alignment of diverse perspectives to achieve results.
• Capable of creating conditions of emotional safety and demonstrates self-awareness and regulation in responding to others.

Required Knowledge Skills and Abilities

• Advanced knowledge of office management systems and procedures.
• Knowledge of principles of operations in a legal or regulatory environment or similar setting.
• Ability to work with limited supervision and exercise independent judgement.
• Knowledge of principles of project management; ability to manage time, organize and prioritize work effectively.
• Ability to appropriately manage confidential or sensitive information.
• In depth knowledge of standard office software including word processing, database and spreadsheet applications.
• Ability to operate complex software for Desktop publishing and/or computer graphics.
• Knowledge of basic math, accounting and statistics.
• Ability to transcribe dictated documents accurately.
• Exceptional spelling, grammar, and editing skills.
• Excellent communications and public relations skills.
• Ability to develop and maintain effective working relationships with other City departments, employees, management, elected officials and the general public.
• Knowledge of principles of budget management.

Required Qualifications

Minimum Preferred High School Diploma or GED and or functionally related licenses or certificates High school graduation or general education degree (GED) Associates / Bachelor's degree or other specialized skill training / certification may be required in some positions College-level or technical school course work in a legal, business, accounting, office management or related area

Experience Requirements

• Four years of related experience/education providing administrative support which must have included one year of experience leading or supervising staff. Additional years of experience providing leadership and office management responsibilities for executive levels in a legal or regulatory/compliance related environment is preferred.

Note

The City of Fort Collins will make reasonable accommodations for access to City services, programs and activities and will make special communication arrangements for persons with disabilities. Please call [phone] for assistance.

Notice Regarding Medical and/or Recreational Marijuana Use

Because the possession and use of marijuana, whether for medical use or otherwise, constitutes a federal offense and because the City is a drug free workplace, the City will not accommodate the medical use of marijuana and enforces written policy prohibiting working for the City while marijuana is in the body. The fact that state law recognizes medical marijuana as a prescribed, or otherwise permitted, medication does not alter or otherwise change this policy.

Equality and Non-Discrimination Statement

The City is committed to equal employment opportunity for all applicants and employees. Employment decisions will comply with all applicable laws prohibiting discrimination in employment. The City does not toleratebehavior that results in the terms and conditions of employment being adversely impacted based on an employee’s protected status, or anybehavior that violates this policy.

Equality and Non-Discrimination Statement 2

Consistent with the City’s respect for the rights and dignity of each employee, the City is committed to providing a work environment that is free from unlawful discrimination and harassment. The City prohibits discrimination or harassment based on protected characteristics, including race, color, national origin, ancestry, creed, religion, sex, sexual orientation (including perceived sexual orientation), gender, gender identity, gender expression, disability, age 40 years or older, pregnancy or related condition, military, veteran status or uniformed service member status, genetic information, marital status or any other status protected under federal, state or local law.

Equality and Non-Discrimination Statement 3

The City is committed to providing a healthy and safe work environment. In addition to the City’s commitment to equal opportunity employment, the City strictly prohibits discrimination or retaliation against an employee who raises any reasonable concern about workplace violations of government health or safety rules or a significant threat to the health or safety of City employees or the public, if the City controls the workplace conditions giving rise to the threat or violation.

Other Information

Note: Some information in your application may be public information under the Colorado Open Records Act.

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