Sr. Subcontracts Administrator

constelliscareers; United States; Remote; USD 85,000 - 110,000; Full time

Benefits offered by this job

Competitive compensation

Flexible benefits package

Diversity and inclusion focus

Job summary

Constellis is seeking a Subcontract Administrator to prepare and review bid and subcontract documents, manage pre- and post-award activities, and monitor subcontractor performance. The role requires coordinating with compliance, legal, and risk teams, and maintaining comprehensive records in a busy office setting.

Ideal candidates have five years of relevant experience, strong MS Office skills, and the ability to adapt to a dynamic environment while ensuring small business requirements are met.

Qualifications

• Bachelor's degree or equivalent experience preferred.
• Five years of responsible technical and/or professional experience in subcontract administration, procurement, contracts, program management, accounting, or comparable required.
• Advanced proficiency with MS Office required.

Responsibilities

• Review bid documents, generate bid packages (RFPs, RFQs, BOMs) and solicit bids from subcontractors.
• Coordinate NDAs, teaming agreements and due diligence.
• Develop subcontract agreements with appropriate terms, SOWs and flow-downs; manage moderate complexity modifications.

Skills

MS Office

Communication skills

Analytical thinking

Education

Bachelor's degree or equivalent experience

Tools

GSA schedules

Costpoint

Job description

POSITION SUMMARY

Position is responsible for preparing, reviewing, issuing and monitoring bid documents; reviewing and evaluating bid proposals; preparing, reviewing and issuing subcontract documents; and monitoring the performance of subcontractors. Additional duties may include developing, implementing and reviewing subcontracting plans for pre-award, post-award and price analysis.

RESPONSIBILITIES

• Review Work Package Specifications received, generate bid packages consisting of RFP's, RFQ's and Bills of Material (BOM), fairly and openly solicit bids from both large and small subcontractors, coordinate small business bids with the SBLO, analyze subcontractor proposals, and provide fact-supported subcontractor recommendations for management review and approval.

• Coordination of Non-Disclosure Agreements, Teaming Agreements and subcontractor due diligence with compliance and Business Development.
• Develop subcontract agreements and modifications of moderate complexity in accord with management guidelines. Ensure that all required terms and conditions, statements of work, performance requirements and prime contract flow downs are incorporated into the subcontract agreements.
• Participate in the development and documentation of the vendor database, participate in regular supplier reviews and ratings, and vet vendors for inclusion in the approved vendor/subcontractor database.
• Work closely with Export Compliance, Legal, Risk Management and Finance.
• Negotiate and generate purchase orders for subcontract materials and/or services. Ensure all subcontractor qualification requirements are met prior to award, including insurance, security clearance, nondisclosure agreements and applicable small business submissions.
• Support the subcontract management plan by working with program and field personnel to define and monitor subcontractor facilities and personnel levels to ensure the subcontract requirements are met in accordance with the subcontract terms and conditions.
• Work with program and field personnel to schedule deliveries, confirm subcontractor performance and verify completion of prescribed segments of work prior to payment.
• Work with internal program and field personnel to resolve subcontract issues and maintain open lines of communication with subcontractors.
• Maintain all contractual documents, files, correspondence, meeting minutes and other appropriate and applicable documents. Convey documentation of solicitation and quotes to the SBLO as required confirming compliance with small business requirements.
• Work is typically based in a busy office environment and subject to frequent interruptions.

QUALIFICATIONS

• Bachelor's degree or equivalent experience preferred.
• Five years of responsible technical and/or professional experience in subcontract administration, procurement, contracts, program management, accounting, or comparable required.
• Experience in O&M subcontract management.
• Experience with GSA schedules a plus.
• Experience with Costpoint a plus.
• Experience in personnel management preferred.
• Advanced proficiency with MS Office required.
• Effective oral and written communication skills with all levels of the organization. Strong organizational skills with the ability to manage time and multiple priorities to completion.
• Problem solving skills with an analytical thought process.
• Ability to adapt to a rapidly changing environment.
• Work is typically based in a busy office environment and subject to frequent interruptions.

BENEFITS

Constellis offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects its commitment to creating a diverse and supportive workplace.

Equal Opportunity Employer

Race/Color/Sex/Sexual Orientation/Gender Identity/Disability/Vet