Sr. Subcontracts Administrator

Vectrus, Inc; United States; On-site; USD 80,000 - 125,000; Full time

Benefits offered by this job

Healthcare coverage

Retirement plan

Life insurance, AD&D, and disability

Wellness programs

Paid time off

Learning and Development resources

Employee assistance resources

Job summary

V2X is seeking a Sr. Subcontracts Administrator to manage the full subcontract life cycle for DoW, U.S. government, and international programs.

You will craft solicitations, negotiate terms, and administer subcontracts and purchase orders in fast-paced contingency environments. The role requires a bachelor’s degree in a related field, six years of progressive government contracting experience, and strong knowledge of FAR/DFARS.

Qualifications

• Bachelor’s degree required; one year of related experience may substitute for one year of education.
• Six years of progressive subcontracting/procurement experience in government contracting.
• Experience with FAR/DFARS and government acquisitions.

Responsibilities

• Prepares and issues RFQs/RFPs/RFIs to suppliers and subcontractors; supports source selection.
• Drafts and processes subcontracts and purchase orders; manages changes and flow-downs of prime terms.
• Negotiates price, schedule, and terms with subcontractors under Supply Chain leadership.
• Administers subcontracts during performance; monitors delivery, funding, and compliance.

Education

Bachelor’s degree in Supply Chain Management, Business, Finance, Contract Management, Engineering, or a related field

Tools

CLM

IFS

On-Base

MS Office

SharePoint

Job description

Overview

About Us

Working across the globe, V2X builds smart solutions designed to integrate physical and digital infrastructure from base to battlefield. We bring 120 years of successful mission support to improve security, streamline logistics, and enhance readiness. Aligned around a shared purpose, our $4.5B company and 16,000 people work alongside our clients, here and abroad, to tackle their most complex challenges with integrity, respect, responsibility, and professionalism.

Responsibilities

What You’ll Do:

• The Sr. Subcontracts Administrator is responsible for the formation, administration, and management of subcontracts and purchase orders in support of V2X programs with the U.S. Department of War (DoW), other U.S. government agencies, and international customers. This mid-level position supports the full subcontract life cycle—from solicitation through closeout for a variety of services, materials, and construction efforts, including work performed in contingency and fast-paced operational environments (e.g., OCONUS, austere locations, and surge/rapid-response missions).
• The Subcontracts Administrator works closely with Program Management, Supply Chain, Contracts, Legal, Finance, Compliance, and Operations to ensure subcontracts are competitively awarded, properly administered, and compliant with prime contract requirements, applicable regulations, and V2X policies.

Key Responsibilities:

• Prepares and issues solicitations (RFQs/RFPs/RFIs) to qualified suppliers and subcontractors; supports source selection and evaluation in accordance with FAR/DFARS and V2X procedures.
• Drafts and processes subcontracts and purchase orders, including change orders and modifications, ensuring appropriate flow down of prime contract requirements and terms and conditions.
• Supports negotiation of price, schedule, terms, and conditions with subcontractors and suppliers under the direction of Supply Chain leadership.
• Administers subcontracts throughout performance, including monitoring delivery dates, funding, scope, invoicing, and compliance with contractual requirements.
• Assists with the development and implementation of subcontract strategies that support program objectives related to cost, schedule, technical performance, and risk management.
• Performs and documents cost/price analyses appropriate to the procurement type, value, and risk level.
• Maintains accurate and complete subcontract files to support internal reviews, audits, and Contractor Purchasing System Reviews (CPSR).
• Supports proposal activities by obtaining competitive bids, documenting competition, preparing subcontractor input for cost/price volumes, and ensuring timely responses from suppliers and subcontractors.
• Assists in identifying and mitigating subcontract related risks, including schedule, performance, financial, and, as applicable, operational risks associated with contingency environments.
• Coordinates with internal stakeholders (Program Management, Operations, Engineering, Quality, and Finance) to resolve subcontract issues, such as delivery delays, nonconformance, and scope discrepancies.
• Supports subcontract administration for contingency operations, including:
  • Rapid solicitation and award of subcontracts to meet urgent mission requirements.
  • Coordination with field, site, and OCONUS teams to address performance in austere or high-risk locations.
  • Agile processing of modifications to accommodate evolving scopes, surge requirements, and changing mission priorities.
• Supports construction related subcontracting, including:
  • Working with project managers and engineers to incorporate construction specifications, drawings, and schedules into subcontract documents.
  • Applying appropriate construction contract clauses, performance requirements, and safety/compliance provisions (e.g., site access, environmental, and safety regulations).
  • Monitoring construction subcontractors for progress, quality, and adherence to contract terms; assisting with resolution of field changes and requests for information (RFIs).
• Ensures compliance with small business and socio-economic program goals, including documentation of competition and subcontracting decisions.
• Assists in the preparation of reports and metrics related to subcontracting activity and performance as required by program and Supply Chain leadership.
• Supports continuous improvement initiatives to enhance subcontracting processes, cycle times, and compliance.
• Performs other duties and responsibilities as assigned.

Qualifications

• Minimum Qualifications
  • Education: Bachelor’s degree in Supply Chain Management, Business, Finance, Contract Management, Engineering, or a related field is required.
    • One (1) year of relevant experience may be substituted for one (1) year of education (e.g., four years of additional directly related experience may substitute for a bachelor’s degree)
  • Experience:
    • Minimum of six (6) years of progressive experience in subcontracts, procurement, or contracts within a government contracting environment.
    • Experience working with FAR/DFARS and other U.S. government acquisition regulations.
    • Experience supporting subcontracts or procurements for services, materials, or construction projects.
    • Experience working in fast-paced environments with multiple, concurrent priorities and tight deadlines.
    • Experience supporting contingency, OCONUS, expeditionary, or deployed operations is preferred.
  • Other Requirements:
    • US Citizenship is required.
    • Must be capable of obtaining US security clearance if required.
    • Domestic and international travel may be required, including to OCONUS and contingency locations.
    • May require extended hours, weekend work, or on call availability to support time sensitive or contingency operations.
  • Skills:
    • Technical / Functional
      • Working knowledge of subcontracting principles and practices under FAR/DFARS.
      • Ability to draft, review, and process basic to moderately complex subcontract documents, purchase orders, and modifications.
      • Familiarity with cost/price analysis techniques for various procurement types.
      • Understanding of basic construction contracting concepts (e.g., scope of work, schedule, milestones, change orders, RFIs, and progress payments).
      • Awareness of small business and socio-economic subcontracting goals and related documentation requirements.
      • Proficiency with ERP/procurement systems and Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
    • Contingency & Construction Contracting Skills
      • Ability to support subcontract activities in contingency environments, including:
        • Rapid solicitation, award, and modification of subcontracts under compressed timelines.
        • Coordination with field/site personnel, including OCONUS or austere locations.
        • Maintaining documentation and compliance standards in high-tempo operations.
      • Familiarity with construction industry practices and terminology, including design-build, renovation, and infrastructure projects.
      • Ability to interpret basic construction drawings, specifications, and schedules for incorporation into subcontract documents.
      • Awareness of safety, environmental, and site-specific requirements applicable to construction and contingency operations.
      • Strong organizational skills with the ability to track multiple construction and contingency-related subcontracts simultaneously.
    • Interpersonal & Professional
      • Strong verbal and written communication skills, including the ability to communicate clearly with suppliers, subcontractors, and internal stakeholders.
      • Ability to work collaboratively in cross-functional teams and build effective working relationships.
      • Solid problem-solving skills and attention to detail.
      • Demonstrated ability to manage workload, prioritize tasks, and meet deadlines in a fast-paced environment.
      • High level of integrity, ethics, and sound professional judgment.
  • Software:
    • Functionally skilled in Microsoft Office products including but not limited to Word, Excel, Outlook and SharePoint.
    • Familiarity with CLM, IFS, On-Base.
  • Technology:
    • Company computer, printer, copy machine and other general office equipment.

  What We Bring

  • At V2X we strive to be market competitive in our total reward offerings.
  • The successful candidate’s starting pay will be based on, but not limited to, their job-related skills, experience, qualifications, work location, and market conditions.
  • The following salary range is intended to display the value of the company’s base pay compensation and may be modified at the discretion of the company.
  • USD $ 80,000 - 125,000
  • Provided salary range minimum and maximum values correspond to variances between regional/geographic locations across the United States.
  • Employee benefits include the following:
  • Healthcare coverage
  • Retirement plan
  • Life insurance, AD&D, and disability benefits
  • Wellness programs
  • Paid time off, including holidays
  • Learning and Development resources
  • Employee assistance resources
  • Pay and benefits are subject to change at any time and may be modified at the discretion of the company, consistent with the terms of any applicable compensation or benefit plans.

  At V2X, we are deeply committed to both equal employment opportunity, including protection for Veterans and individuals with disabilities, and fostering an inclusive and diverse workplace. We ensure all individuals are treated with fairness, respect, and dignity, recognizing the strength that comes from a workforce rich in diverse experiences, perspectives, and skills. This commitment, aligned with our core Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation, and expand our success in the global marketplace, ultimately enabling us to best serve our clients.