Sr. Sponsored Programs Specialist

University of Miami; United States; On-site; USD 90,000 - 110,000; Full time

Job summary

The University of Miami's UHealth/SCCC seeks a Senior Sponsored Programs Specialist to coordinate administrative and financial functions in the assigned department, oversee junior staff, and review complex grant activities for regulatory compliance.

Responsibilities include developing funding proposals with faculty, reviewing grant applications, maintaining records, managing post-award actions, and coordinating audits and budget revisions to align with award amounts.

Qualifications

• Bachelor’s degree in a relevant field is required.
• Minimum 3 years of relevant experience required.
• Any relevant education, certifications and/or work experience may be considered.

Responsibilities

• Provide technical assistance and guidance to faculty and administrators in developing funding proposals.
• Respond to inquiries regarding sponsored program policies and procedures.
• Review grant applications to ensure accuracy.
• Access databases to verify regulatory approvals before project accounts are established.
• Maintain internal proposal documents and electronic records for assigned portfolio.
• Process and disseminate non-financial post-award actions such as award notifications and amendments.
• Coordinate project closeout as needed.
• Coordinate budget revisions with faculty to align with award amounts.
• Review award terms and discuss items with faculty.
• Oversee audits and bank reconciliations of petty cash accounts.
• Monitor sponsored programs subcontracting activity.
• Submit invoices to accounts payable and track payments.

Skills

Learning Agility

Teamwork

Technical Proficiency

Communication

Education

Bachelor's degree

Job description

The University of Miami/UHealth Department of SCCC has an exciting opportunity for a Full-Time Senior Sponsored Programs Specialist to work at the UHealth campus in Miami, Fl.

CORE JOB SUMMARY

The Senior Sponsored Programs Specialist coordinates administrative and financial functions for the assigned department. This position also oversees junior staff and takes on the review of more complex grant activities in order to ensure departmental compliance with applicable guidelines, rules, and regulations.

CORE JOB FUNCTIONS

• Provides technical assistance and guidance to faculty and administrators in the development and preparation of funding proposals.
• Responds to general inquiries regarding sponsored program policies and procedures.
• Reviews grant applications to ensure accuracy.
• Accesses applicable database(s) to verify regulatory compliance approvals before establishing of the project account.
• Maintains the internal proposal documents and electronic records for assigned portfolio.
• Processes and disseminates various non-financial post-award actions such as award notifications, amendments, and related documents.
• Assists in the coordination of the project closeout.
• Coordinates with faculty on possible need for budget revisions to be consistent with award amount as received.
• Reviews award terms and conditions and discuss flagged items with faculty.
• Oversees all audits and bank reconciliations of petty cash accounts.
• Monitors sponsored programs subcontracting activity.
• Submits to accounts payable all received and endorsed invoices and tracks timely payments by that unit.
• Adheres to University and unit-level policies and procedures and safeguards University assets.
• This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

Education: Bachelor’s degree in relevant field required

Experience: Minimum 3 years of relevant experience required. Any relevant education, certifications and/or work experience may be considered.

Knowledge, Skills and Abilities

• Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
• Teamwork: Ability to work collaboratively with others and contribute to a team environment.
• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
• Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

#LI-YC1

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine.

As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean.

Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year.

Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care.

We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status: Full time Employee Type: Staff

The mission of the University of Miami is to transform lives through education, research, innovation, and service.

A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation.

The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs.

Visit welcome.miami.edu/about-um to learn more about our points of pride.

The University ranks No. 55 on U.S. News & World Report's 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings.

Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults.

Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019.

The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022.

With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.